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EN_Preparation - Online Workshop
François Laugier
Created on March 21, 2024
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Transcript
Sending the form
D-5*
* Indicative durations, to be adjusted depending on the situation
Planification
M-1*
Final preparations
D-Day
Data validation
D-1*
Preparation of material
Start of the workshop
OPPORTUNITY
Select each step to discover the details
Preparation - Online Workshop
* Indicative durations, to be adjusted depending on the situation
3 weeks to 2 months before the workshop to communicate and allow time for registrations.
Event preparation
- Plan a date.
- Organize the management of registrations (and recovery of email addresses). For example via eventbrite.
- Plan communication, to promote the workshop.
Préparation éenementielles
M-1*
Installation de la salle
Jour J
Validation des données
J-2*
Préparation du matériel
Start of the workshop
J-1*
OPPORTUNITE
Envoi du mail
J-5*
Select each step to discover the details
Preparation - Online Workshop
* Indicative durations, to be adjusted depending on the situation
2 weeks to 2 days before the workshop to allow time for participants and data validation.
Sending the form
- Select a video tool.
- Create and configure the workshop on the platform.
- Send an email to ask participants to complete the carbon footprint calculation form. Consider specifying a deadline for filling.
- OPTION: follow up based on the responses.
Préparation venementielles
M-1*
Installation de la salle
Jour J
Validation des données
J-2*
Préparation du matériel
Start of the workshop
J-1*
OPPORTUNITE
Envoi du mail
J-5*
Select each step to discover the details
Preparation - Online Workshop
* Indicative durations, to be adjusted depending on the situation
5 days to 1 hour before the workshop, depending on your experience (the day before at the latest for your first workshop).
Data Validation
- Check and validate the data.
- Add personas if necessary.
Préparation venementielles
M-1*
Installation de la salle
Jour J
Validation des données
J-2*
Préparation du matériel
Start of the workshop
J-1*
OPPORTUNITE
Envoi du mail
J-5*
Select each step to discover the details
Preparation - Online Workshop
* Indicative durations, to be adjusted depending on the situation
30 minutes before the start of the workshop
Final preparations
- Connect to the workshop and carry out a final check (participant data validated).
- Prepare the participant access link(s) from the platform.
- Open the presentation.
- Connect to the video tool 5 to 10 minutes before the workshop.
Préparation venementielles
M-1*
Installation de la salle
Jour J
Validation des données
J-2*
Préparation du matériel
Start of the workshop
J-1*
OPPORTUNITE
Envoi du mail
J-5*