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EN_Preparation - Online Workshop

François Laugier

Created on March 21, 2024

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Transcript

Sending the form

D-5*

* Indicative durations, to be adjusted depending on the situation

Planification

M-1*

Final preparations

D-Day

Data validation

D-1*

Preparation of material

Start of the workshop

OPPORTUNITY

Select each step to discover the details
Preparation - Online Workshop
* Indicative durations, to be adjusted depending on the situation
3 weeks to 2 months before the workshop to communicate and allow time for registrations.

Event preparation

  • Plan a date.
  • Organize the management of registrations (and recovery of email addresses). For example via eventbrite.
  • Plan communication, to promote the workshop.

Préparation éenementielles

M-1*

Installation de la salle

Jour J

Validation des données

J-2*

Préparation du matériel

Start of the workshop

J-1*

OPPORTUNITE

Envoi du mail

J-5*

Select each step to discover the details
Preparation - Online Workshop
* Indicative durations, to be adjusted depending on the situation
2 weeks to 2 days before the workshop to allow time for participants and data validation.

Sending the form

  1. Select a video tool.
  2. Create and configure the workshop on the platform.
  3. Send an email to ask participants to complete the carbon footprint calculation form. Consider specifying a deadline for filling.
  4. OPTION: follow up based on the responses.

Préparation venementielles

M-1*

Installation de la salle

Jour J

Validation des données

J-2*

Préparation du matériel

Start of the workshop

J-1*

OPPORTUNITE

Envoi du mail

J-5*

Select each step to discover the details
Preparation - Online Workshop
* Indicative durations, to be adjusted depending on the situation
5 days to 1 hour before the workshop, depending on your experience (the day before at the latest for your first workshop).

Data Validation

  • Check and validate the data.
  • Add personas if necessary.

Préparation venementielles

M-1*

Installation de la salle

Jour J

Validation des données

J-2*

Préparation du matériel

Start of the workshop

J-1*

OPPORTUNITE

Envoi du mail

J-5*

Select each step to discover the details
Preparation - Online Workshop
* Indicative durations, to be adjusted depending on the situation
30 minutes before the start of the workshop

Final preparations

  • Connect to the workshop and carry out a final check (participant data validated).
  • Prepare the participant access link(s) from the platform.
  • Open the presentation.
  • Connect to the video tool 5 to 10 minutes before the workshop.

Préparation venementielles

M-1*

Installation de la salle

Jour J

Validation des données

J-2*

Préparation du matériel

Start of the workshop

J-1*

OPPORTUNITE

Envoi du mail

J-5*

Select each step to discover the details
Preparation - Online Workshop