FM ADMIN ONBOARDING
Kathleen Locklear
Created on November 21, 2023
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Transcript
Welcome to theDepartment of Family Medicine
Start
We're glad you're here!
Introduction
What we do
Short Term Goals
Responsibilities
Tools
Meet the Admin Team
Meet the Academic Team
Initial To Dos
Index
Introduction
Clinical CareWe provide patient care at five sites across four counties in southern New Jersey. EducationOur department is involved in undergradate and graduate medical education in years 1-3 of UME and across 4 programs at 2 Sponsoring Institutions for GME.ResearchThe DFM has several major HRSA grants, several smaller local grants, and is actively involved in the SMRF program for UME students.
The DFM focuses on three key areas of the Rowan-VIrtua Mission:
- Clinical Care
- Education
- Research
What do we do?
Undergraduate Medical Education
While the DFM does not administer these courses, our faculty are also involved in Problem Based Learning (PBL) OCS History + Physical 1 +2 at both the Stratford and Sewell courses, OCS OMM 1+2, PBL Facilitation at Sewell, and OCS Procedural Skills.
The DFM is responsible for the Synergistic Guided Learning (SGL) track for Osteopathic Clinical Skills (OCS) History + Physical Component in Years 1 and 2. We are also responsible for Community Service Learning + Leadership longitudinal course, the year 3 Family Medicine Clerkship and the HSS intersessions in 1st and 2nd year.
+RowanSOM Curriculum
OCS: History+ Physical 1 (HP1)
HP1 runs on Tuesday afternoons from July to May. In this course, students learning history taking skills and basic physical exam skills.
OCS: History + Physical 2 (HP2)
HP2 runs on Tuesday mornings from July to January. In this course, students build upon their learnings Y1, learning the rest of the systems' physical exam skills.
Family Medicine Clerkship (Y3 FM)
The FM Clerkship is an 8 week course in the third year. Students are placed in the community where they see patients with an attending physician.
Community Service Learning + Leadership (CSLL)
CSLL is a three year longitudinal course that teaches students the soft skills of medicine. This course culminates in a 2 week clerkship and research project in the third year.
ChairAlison Mancuso, DO
DirectorNancy Garback, MBA
Practice ManagerDana Galligani
Quality ManagerMike Mowery
Manager, Clinical + Educational OpsKathleen Locklear
Manager, Clinical + Educational OpsKathleen Locklear
Program Supervisor, HCOPMary Duggan
Program Supervisor, SBIRTKristy Straub
8 Health Educators
Program Coordinator, HCOPNyla Fussell
Grant Coordinator,HCOP/AHECTBH
Grant AnalystTBH
Program Coordinator, FacultyTBH
Scholars CoordinatorTBH
ACII, UMESara Espinosa
Staff Assistant,CSLLDanielle DiPietro
Program Support Coordinator, CSLLMarilou Jean-Louis
Practice managerdana galligani
Practice Supervisor,Mt. LaurelLaura Taylor
Practice Supervisor, HammontonKatelyn Depierro
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Lead CMA
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Practice Supervisor,sewellCrystal Kanavel
CMAs
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Title
Practice Supervisor,stratfordBryan Mills
Washington Township
Lead CMA
CMAs
Lead CMA
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Lead CMA
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Lead CMA
CMAs
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Note: In Genially, we use AI (Awesome interactivity) in all our designs so that you can level up with interactivity and turn your content into something that engages and provides value.
Note: In Genially, we use AI (Awesome interactivity) in all our designs so that you can level up with interactivity and turn your content into something that engages and provides value.
Note: In Genially, we use AI (Awesome interactivity) in all our designs so that you can level up with interactivity and turn your content into something that engages and provides value.
Note: In Genially, we use AI (Awesome interactivity) in all our designs so that you can level up with interactivity and turn your content into something that engages and provides value.
Manager, quality assurancemichael mowery, mba
Quality lpnKathy Taylor
Call center
work study Students
8 Sr. Receptionists
Did you know? We retain 42% more information when the content has movement. It may be the most effective resource for capturing your audience’s attention.
Did you know? In Genially you’ll find more than 1,000 templates that are all ready for you to enter your content and customize, and that will help you tell your stories.
Note: In Genially, we use AI (Awesome interactivity) in all our designs so that you can level up with interactivity and turn your content into something that engages and provides value.
Meet the Course Leadership
FM Course/Component Directors
Samantha Plasner, DO
OCS1 Component Director
Jennifer Caudle, DO
Clerkship Co-Director
Adarsh Gupta, DO
HSS Component Director
Jennifer Sepede, DO
OCS2 Component Director
Philip Collins, DO
Clerkship Co-Director
Kristin Bertsch, PhD
CSLL Director
schaefsa@rowan.edu
caudlejn@rowan.edu
Guptaad@rowan.edu
sepede@rowan.edu
collinsp@rowan.edu
bertsch@rowan.edu
Meet the Course Support
FM Course Facilitators
Richard Olarsch, DO
OCS1 + OCS2 Course Facilitator
Rebecca Moore, DO
OCS1 + OCS2 Course Facilitator
Anne Jones, DO
CSLL Y3 Lead
Alissa Hochman, PhD
CSLL Y2 Lead
Robert Hudrick, DO
OCS1 + OCS2 Course Facilitator
Adarsh Gupta, DO
OCS1 + OCS2 Course Facilitator
Eileen Condren, DO
OCS1 + OCS2 Course Facilitator
olarsch@rowan.edu
moorer@rowan.edu
jonesan@rowan.edu
hochman@rowan.edu
hudricre@rowan.edu
Guptaad@rowan.edu
condreei@rowan.edu
Primary Responsibilities
Course Schedules
Create, Maintain + Confirm all course lectures, labs and interactive sessions.
Student Grades + Exams
Maintain complete and accurate records.Proctor COMAT and other exams. Release grades timely.
AODs
Coordinate Area of Distinction communication, requirements and monitoring with sponsoring faculty.
Student Clubs
Primary point of contact for student run, FM sponosred clubs. (Primarily Project Reach)
Student Communication
First line contact for all FM course student communication (phone, email, walk in).
Preceptorships
Create + pre-clerkship preceptorship schedule.Make clerkship assignments.
Course Faculty Communication
Keep faculty on schedule. Assist them in arranging clinical swaps for high academic need.
FM Education Committee
Provide administrative support for FM Education Chair + Committee.
Short Term Goals
+info
1. OCS2 Review
Schedule WebEx meetings for 12/5 OCS Review Sessions. (Click here to access schedule)
3. OCS1
Build Spring Preceptorship schedule for SGL + PBL (availability ONLY for PBL)
2. OCS1
Build Spring Canvas Page
4. Y3 Clerkship
Block placements + canvas updates for Block 5 in January 2024.
6. Training
Please reply to the IRT ticket to schedule ExamSoft training with David Ireland.
5. Education Meeting
Schedule next education committee meeting.
Orientation Week Schedule
Tools
RowanSOM Academic Software
Key FM Resources
one45
Canvas
ExamSoft
Echo360
FM Admin Team Drive
Email Templates
Education Drive
FM Main Schedule
One45 is used for student grades and clerkship schedules. Chris Hamer/Tyler Norstgard are the best contacts.
Canvas houses all course materials (schedules, syllabi, small group assignments, etc.). You should have access to: OCS HP1 (Fall 2023) OCS HP1 (Spring 2024) OCS HP2 FM CLK HSS1 HSS2
ExamSoft is used for assessment and assignments in OCS and the clerkship. David Ireland in Academic Technology is the best point of contact. Your key uses will be: 1. Extracting student quiz grades. 2. Posting assessments.
Echo360 is the software that houses all of our recorded lectures. These are arranged by course. David Ireland is the best point of contact.
DFM uses Google drive for 90% of our document storage/sharing. You can find ALOT in the Admin folder + will be added to the OCS resources as well.
Marybeth uploaded all of her email templates and general timeline of repeating duties into a google drive for us. Please take a look and bookmark these items for your use!
I have an IRT ticket in to get you access to the Family Medicine Restricted drive (K:). This is where we keep all of the course grade records.
The FM Main Schedule is our live, dynamic schedule that keeps track of where all faculty are scheduled to be every day of the year. Anne Tomasello will train you on how to read and interpret this.
Initial To Dos
Training
Complete by 12/31/23
Complete by 12/1/23
- Compliance Trainings
- https://www.healthstream.com/HSAPP/Dashboard
- Search Committee Training:
- Banner Self-Serve
- Implicit Bias Module
- If you haven't already
Welcome ;)We can't wait to see what you can do!