How to prepare effective oral presentations

how to prepare effective oral presentations

Center for Multiliteracies

Sergio Urrego

how to prepare effective oral presentations

Center for Multiliteracies September 19, 2023

September 19, 2023

sergio urrego

Presented by:

AGENDA

1. Quick overview of presentations

2. General considerations

3. Considerations regarding content

4. Common mistakes

5. Tools

6. Hands-on activity

OVERVIEW

individual presentation assets

• Good possibility to show your skills
• Excellent oportunity to demonstrate learning
• Great chance to obtain personalized feedback

group presentation assets

• Social interaction
• Group support and motivation
• Group work and project management skills

GENERAL CONSIDERATIONS

aspects to consider

1. Purpose
2. Audience
3. Handouts
4. Technology and tools
5. Time
6. Rehearsal
7. Questions or discussion

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1.consider the purpose

to teach or train in

• Skills
• Content
• Texts
• Processes

to inform or report

• News
• New policies
• Project development
• Advances

to assess

• Understanding of the topic, material, or unit of study
• Skills using tools, software, equipment, etc.
• Management research projects
• Communication skills

1.consider the purpose

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to persuade, advocate or support

• Ideas
• Candidates
• Products
• Services

to help in job searches

• Selection of the best or the most suitable candidate
• Persuasion of the potential bosses

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2. consider the Audience

1. Colleagues and peers
2. Customers and clients
3. Students or educators
4. Government officials
5. Investors

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3. consider the content of handouts

1. Outline of the presentation
2. Key points and takeaways
3. Visual aids
4. References and resources
5. Contact information
6. Glossary of terms
7. Additional information

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4. consider technology and tools

1. Check the podium height, and if there is a laptop on it.
2. Use a clicker pointer in case the laptop is not available.
3. Make sure you can see your notes.
4. Make certain you know how to use the program you are using.
5. Check the internet connection.

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5. consider the TIME

1. Ask how long you have all in all for your presentation.
2. Permit at least three minutes for greeting.
3. Allow one minute per slide if the content is not too extensive.
4. Grant at least 15 minutes for Q&A and thanking the audience.
5. Be prepared to adjust your content to the allotted time.

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6. consider rehearsal

1. Rehearse not only content but transitions.
2. Do not read literally from the slide or text.
3. Make sure you are not speaking too fast or too slow.
4. Rehearse with someone as an audience, if possible, to make sure you are sounding and gesturing correctly.

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CONSIDERATIONS regarding content

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content

1. Start by presenting the big picture.
2. Organize the content with visual aids (videos, images, text, etc.).
3. Prepare recent official documentation on the matter.
4. Use examples.
5. Focus on relevant facts.
6. Check structure.

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1. the big picture

Begin your oral presentation by providing a good overview of the context of your project before providing specific details.

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2. visual aids

Incorporate visual elements such as images, charts, diagrams, videos, or any other form of visual representation that can help you convey information more effectively.

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3. official documentation

Present information that is accurate, reliable, and trustworthy. Official information can help establish credibility with the audience and build trust in the information being presented.

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4. examples

Provide specific instances or cases that help to illustrate or clarify the key points or ideas being presented.

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5. relevant facts

Emphasize and present only the information that is directly related to the topic being presented and that supports the main points or arguments of the presentation.

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6. structure

1. Welcome and introduction​
2. Agenda​
3. Overview, keyfacts, and/or objective​
4. Coherence in sequences​
5. Summary or conclusion​
6. Future directions​

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common mistakes

here are some common mistakes when presenting:

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1. Relying too much on the slides
2. Using templates not in accordance with the audience
3. Focusing on attractiveness instead of visualization
4. Using exotic or extravagant fonts
5. Employing too small fonts

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6. Implementing complicated animations7. Including multimedia not related to the presentation8. Providing too much information in each slide9. Applying unnecessary backgrounds, sounds or watermarks10. Not changing the language of the slide to be able to spot spelling mistakes

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tools

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tools

POWER POINT

APPLE KEYNOTES

IMPRESS

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tools

GOOGLE SLIDES

CANVA

GENIALLY

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hands on activity

Assess the PowerPoint presentation based on the following checklist:

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discussion

1. How has this workshop changed your approach to creating and delivering oral presentations?​
2. Which presentation tool (PowerPoint, Canva, Genially) do you find most effective for delivering your content?​
3. How important is the visual design of a presentation? How do you ensure that your visuals enhance your message?​
4. How can you use visuals to engage your audience and keep them interested throughout your presentation?​
5. What are some tips or tricks you have learned for delivering a memorable and impactful presentation?​

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references

1. Chivers, B., & Shoolbred, M. (2007). A student’s guide to presentations: Making your presentation count. SAGE Publications Ltd.​
2. Crake, F. R. (2019). Public speaking and the new oratory: A guide for non-native speakers. In Public Speaking and the New Oratory. Palgrave macmillan. https://doi.org/10.1007/978-3-030-22086-0​
3. National Conference of State Legislatures, NCSL. (2017, August 8). Tips for making effective PowerPoint presentations. NCSL. https://www.ncsl.org/legislators-staff/legislative-staff/legislative-staff-coordinating-committee/tips-for-making-effective-powerpoint-presentations.aspx

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location

Adapting Language and Tone

Being mindful of your audience helps you select appropriate language and tone for your presentation. You can use terminology and vocabulary that are familiar to your listeners, ensuring clear communication and avoiding confusion. If you are speaking to a formal or professional audience, you may adopt a more serious and authoritative tone. On the other hand, when addressing a casual or relaxed audience, you can adopt a more conversational and approachable tone.

On the contrary if your purpose is to instruct or to teach a particular skill, structure your presentation in a way that is easy to follow and comprehend. For instance, if you're leading a photography workshop, your goal could be to help participants grasp the basics of composition, exposure, and lighting techniques. To achieve this, it's important to include high-quality visual examples. These examples will provide a visual aid that can greatly enhance the participants' comprehension and improve their understanding of the subject.

Here are some examples of the importance of considering the purpose in an oral presentation:

If your purpose is to inform, your goal is to provide your audience with valuable information, facts, or insights about that topic. For example, if you are giving a presentation about climate change, and your purpose is to educate your audience about its causes, effects, and potential solutions, you want to make sure that you insert enough information and examples about each of these subtopics.

Why is purpose important?

The purpose in an oral presentation is crucial because it provides focus, clarity, and direction to your message. It helps you deliver a presentation that is meaningful, engaging, and persuasive to your audience.

Academic PresentationsIn certain contexts, such as academic or professional presentations, the emphasis is placed on delivering substantial information and engaging with the audience. This can lead to the omission of redundant sections such as conclusions.

Considerations about structure:

The structure of an oral presentation can depend on several factors, including the nature of the topic, the purpose of the presentation, the allotted time, and the preferences of the presenter.