UK&I: SF additional learning

Click on each section to view the flow process and for FULL training.Please ensure that you follow EVERY step

Viewing and changing information

Creating and viewing reports

Onboarding

Recruitment

Before she can start the recruitment process, she needs to know:

Then she can start the recruitment process

1. Does she follow the central or the regional recruitment process? Central: The recruitment team will take responsibility for some workflows, while supporting the hiring manager with others.Regional: The hiring manager will take responsibility for the workflows with recruitment team support. 2. Does the position already exist? If yes, she can proceed, if no then 1) SSP Ops – please use the 4me service – Position Management 2) RG Ops – please email Gillian Clark 3) Head office – please email Parimala Mannava 4) Group - please email Su Kim Lee

This is Zoe. She is a Line Manager who is looking to hire a new team member into her team.

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4. Screen and arrange interviews​

6. Evaluate candidates and feedback​

3. View and shortlist​

1. Create job requisition from existing position

simplified process

8. Prepare offer and approve the offer​

7. Select the successful candidates​

5. Interview with potential candidates​

2. Post job internally & externally​

These are the steps Zoe needs to take to hire a new colleague for her team - click on individual steps to find out what they mean and who is responsible for completing them, or use the simplified flow process.Once you familiarise yourself with all the steps, use the How to… cards as a guide in completing individual steps. Please click here to access SharePoint to ensure the correct options are chosen in the drop-down boxes.

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Now that Zoe has found the perfect person, the onboarding process can take place. This is not just ‘online’ on SuccessFactors, but also she can start planning for a successful start ‘offline’. As their line manager, Zoe has the responsibility to make sure that the newest member of her team has the best onboarding experience possible, so the more prepared and organised she is the easier it will be for both of them.

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simplified process

crib sheet

2. Data review and contract

Rehire with new employment

No show

5. Complete manage pending recruit

4. Induction planning

3. New starter activities

1. Initiate Onboarding

Congratulations! Your new colleague is ready to start. There will be occasions when a colleagues you hired worked with us before or your new employee might change their mind about joining SSP. For more information, click the buttons below:

Onboarding

These are the steps Zoe needs to take to onboard a new colleague for her team - click on individual steps to find out what they mean and who is responsible for completing them. Once you familiarise yourself with all the steps, use the How to… cards as a guide in completing individual steps of the onboarding process. The crib sheet should be used to ensure the correct options are chosen in the drop down boxes.

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Changes to colleague's status

Colleague job movement

Changes to colleague's contract or cost

Other actions

Business information changes

SuccessFactors is the hub of all people information, and whenever information needs to be changed, updated, amended or utilised SuccessFactors is the portal to allow this. It contains all information around a colleague’s life cycle including any role movements. Here, you will find all of the other process’ that can be completed within the system. Click on the buttons below for details

note: Chief People Officer must authorise all Hay Grade C+ changes

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simplified process

Contingent (contracted) worker

Change a position

Create a new position

Business information changes

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Terminate colleague employment (voluntary)

Extend a probation period

simplified process

Long term absence

Terminate colleague employment (involuntary)

Hire colleague directly onto SF

Changes to colleague's status

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Demote a colleague

Promote a colleague

Change a colleague’s cost centre

Transfer a colleague

simplified process

Global assignment

Colleague job movement

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Change colleague’s pay grade

Change a colleague’s hours and related pay

Change colleague’s comp/pay rate (incl. HGD)

simplified process

Set an alternative cost distribution

Adjust annual leave allowance

Issue one time payment

Change colleague’s contract type

Changes to colleague's contract or cost

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Proxy another user

Delegate an approval & set up auto-delegations

Complete approvals and take actions tasks

Other actions

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Reports in SuccessFactors

There are a number of reports that can be run to gain all sorts of data and information. The reports available to you will be role based. This means that you will only be able to run and access reports relevant to your role in order to protect the data within. Click below to view the how to card to access and view reports.

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Change colleague’s pay grade

lines

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