The Odysseyunderwater
A holiday workbook
Commencer
SEMAIN 2: The Lost Signals
The message storm
ALERT! The ship is entering a high-current zone… of communication: the captain's inbox explodes, messages get mixed, his decision-making is delayed... The more Nautilus sinks into the depths, the more unstable the communications become.
Tell me there is a smarter way to handle all this.
CAPTAIN
Your turn to play
Outlook offers several features to manage your messages efficiently ... but you need to know how to recognise them. Match each feature to its definition. Bonus: spot those you already use… and those you could adopt to save time!
Let's go!
finish
You are now familiar with several features to manage your messages effectively. Do you want to go further and learn how to create search folders in your Outlook email inbox? Discover the step-by-step procedure by watching this video: }],
Thanks to your help, the captain is already seeing a bit clearer. But the messages keep coming in. You look at the number of notifications with weariness...
Very well. This time, we need to find a way to organise them without spending our days on it.
CAPTAIN
Discover your mission
SEMAIN 2: Lost Signals
Organise the flows
The captain is waiting for you in front of their workstation.
Manually sorting the messages works… for a few minutes. Then chaos starts again. If we want to last until the end of the expedition, we need something more automatic.
CAPTAIN
Your turn to play
Fortunately, Outlook has a feature capable of automating email sorting: Automatic Rules. Thanks to this feature, Outlook detects the emails you want to sort and automatically performs the action you requested (classify, delete, mark as urgent ...). Now that you know Automatic Rules can help you manage your Outlook inbox, will you be able to indicate where to click to create a new rule and automate the management of your emails?
Let's go!
Congratulations! You have found the first step to creating automatic Rules. Ready to go further? Discover how to set up this feature in Outlook to automate certain tasks and optimise your email management. Click on the following video to start:
The communications are finally starting to sort themselves out properly.
Good news: I can finally find my messages. Bad news: now I have to reply to them...
CAPTAIN
Discover your mission
SEMAIN 2: The Lost Signals
Repetitive tasks
Now that the email flow is properly organised, the captain sees much more clearly. However, the processing of messages remains extremely repetitive: pinning, creating a task, forwarding… The captain still needs your help: is there a way to avoid doing exactly the same actions all day long?
00:15
Click on the correct feature.
I can perform multiple actions at once on an email.
Auto rules
Quick actions
00:15
00:15
Click on the correct feature.
I require a manual user click to be executed.
Auto rules
Quick actions
00:15
Click on the correct feature.
It operates automatically as soon as an email arrives in the inbox.
Auto rules
Quick actions
00:15
Click on the correct feature.
I can automatically move emails to a specific folder.
Quick actions
Auto rules
00:15
Click on the correct feature.
I am useful for replacing repetitive tasks.
Auto rules
Quick actions
00:15
Click on the correct feature.
I am particularly useful for automatically sorting a busy inbox.
Auto rules
Quick actions
00:15
Click on the correct feature.
I operate as a custom shortcut to save time.
Auto rules
Quick actions
00:15
Click on the correct feature.
I do not require any manual action once configured.
Auto rules
Quick actions
You now know how to differentiate between Quick Actions and Automatic Rules. In the previous video, you saw how to set up Automatic Rules. Click on the next video to discover, step by step, how to configure the Quick Actions in your messaging:
For the first time in days, no notifications are pending. The captain then reviews a new report transmitted from the surface.
The surface wishes to be kept informed of each of our discoveries. The scientists will need to send many reports, often very similar to each other.
CAPTAIN
Discover your mission
SEMAIN 2: Lost Signals
The transmissions
The Nautilus scientists now send continuous reports: observations, analyses, reports, validation requests... Quickly, some crew members start rewriting the same emails again and again.
I refuse to type “Hello, please find attached the analysis report” another fifty times this week.
SCIENTIFIC
Your turn to play
Do you often send similar emails and waste time rewriting them each time? Thanks to Message Templates in Outlook, you can rely on a ready-made email template! But before you can use it, you need to know how to create it. Will you be able to reorganise the steps to achieve this?
Let's go!
Arrange the different steps to create a letter template.
finish
Very well. We can communicate properly again. Now, we need to succeed in coordinating all these people.
CAPTAIN
He then points to a long list of meetings, briefings, and exchanges scheduled for the coming days and sighs.
Discover your mission
SEMAIN 2: The Lost Signals
The expedition appointments
The captain consults several planning screens at the same time. Between transmissions and analyses, the crew now spends as much time organising as exploring. He hands you the onboard schedule.
Let's try to prevent this expedition from becoming a logistical nightmare.
CAPTAIN
Your turn to play
You are scheduling meetings, whether with internal colleagues or external contacts… and organising them can quickly turn into endless email exchanges. But did you know that another Microsoft tool can help you simplify all this, in addition to Outlook? You will read several statements that will help you discover Bookings and its features. But beware, not all of them are true...
Let's go!
Bookings simplify the organisation of appointments by allowing your contacts to book directly from your available slots. Confirmations and reminders are sent automatically, reducing email exchanges and forgetfulness. This is especially useful when you are regularly approached for meetings with clients, partners or colleagues. Do you want to learn how to add a link to your booking page? Discover how to do it by watching this video:
Congratulations! The Nautilus communications are finally stabilised and the submarine can slowly continue its descent...
Captain… I believe we have just entered an area never mapped before.
NAVIGATOR
See you next week to accompany the crew on this discovery!
Try again!
Try again!
Try again!
Le port n'est plus qu'un souvenir lointain. Autour du Nautilus, les profondeurs deviennent plus sombres et plus mystérieuses à mesure que l'expédition progresse.
À bord pourtant, le calme des abysses contraste avec l'agitation qui règne sur les écrans : messages, alertes et rapports se multiplient.
Et lorsqu'une information importante se perd dans le flot des communications, c'est toute l'expédition qui risque de perdre sa route.
Cette semaine, le capitaine compte sur toi pour remettre de l'ordre dans ce flot de communications avant qu'il ne ralentisse la mission.
Cette semaine, le capitaine compte sur toi pour remettre de l'ordre dans ce flot de communications avant qu'il ne ralentisse la mission.
Try again!
Try again!
Try again!
Try again!
Try again!
Try again!
Navigation Screen
Welcome to the Nautilus navigation screen! Here you can track your progress and access the day's activity. Close this window, then click the play button to start this first day!
Summer workbook - S2
Jérôme Guilmain
Created on June 17, 2026
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Transcript
The Odysseyunderwater
A holiday workbook
Commencer
SEMAIN 2: The Lost Signals
The message storm
ALERT! The ship is entering a high-current zone… of communication: the captain's inbox explodes, messages get mixed, his decision-making is delayed... The more Nautilus sinks into the depths, the more unstable the communications become.
Tell me there is a smarter way to handle all this.
CAPTAIN
Your turn to play
Outlook offers several features to manage your messages efficiently ... but you need to know how to recognise them. Match each feature to its definition. Bonus: spot those you already use… and those you could adopt to save time!
Let's go!
finish
You are now familiar with several features to manage your messages effectively. Do you want to go further and learn how to create search folders in your Outlook email inbox? Discover the step-by-step procedure by watching this video: }],
Thanks to your help, the captain is already seeing a bit clearer. But the messages keep coming in. You look at the number of notifications with weariness...
Very well. This time, we need to find a way to organise them without spending our days on it.
CAPTAIN
Discover your mission
SEMAIN 2: Lost Signals
Organise the flows
The captain is waiting for you in front of their workstation.
Manually sorting the messages works… for a few minutes. Then chaos starts again. If we want to last until the end of the expedition, we need something more automatic.
CAPTAIN
Your turn to play
Fortunately, Outlook has a feature capable of automating email sorting: Automatic Rules. Thanks to this feature, Outlook detects the emails you want to sort and automatically performs the action you requested (classify, delete, mark as urgent ...). Now that you know Automatic Rules can help you manage your Outlook inbox, will you be able to indicate where to click to create a new rule and automate the management of your emails?
Let's go!
Congratulations! You have found the first step to creating automatic Rules. Ready to go further? Discover how to set up this feature in Outlook to automate certain tasks and optimise your email management. Click on the following video to start:
The communications are finally starting to sort themselves out properly.
Good news: I can finally find my messages. Bad news: now I have to reply to them...
CAPTAIN
Discover your mission
SEMAIN 2: The Lost Signals
Repetitive tasks
Now that the email flow is properly organised, the captain sees much more clearly. However, the processing of messages remains extremely repetitive: pinning, creating a task, forwarding… The captain still needs your help: is there a way to avoid doing exactly the same actions all day long?
00:15
Click on the correct feature.
I can perform multiple actions at once on an email.
Auto rules
Quick actions
00:15
00:15
Click on the correct feature.
I require a manual user click to be executed.
Auto rules
Quick actions
00:15
Click on the correct feature.
It operates automatically as soon as an email arrives in the inbox.
Auto rules
Quick actions
00:15
Click on the correct feature.
I can automatically move emails to a specific folder.
Quick actions
Auto rules
00:15
Click on the correct feature.
I am useful for replacing repetitive tasks.
Auto rules
Quick actions
00:15
Click on the correct feature.
I am particularly useful for automatically sorting a busy inbox.
Auto rules
Quick actions
00:15
Click on the correct feature.
I operate as a custom shortcut to save time.
Auto rules
Quick actions
00:15
Click on the correct feature.
I do not require any manual action once configured.
Auto rules
Quick actions
You now know how to differentiate between Quick Actions and Automatic Rules. In the previous video, you saw how to set up Automatic Rules. Click on the next video to discover, step by step, how to configure the Quick Actions in your messaging:
For the first time in days, no notifications are pending. The captain then reviews a new report transmitted from the surface.
The surface wishes to be kept informed of each of our discoveries. The scientists will need to send many reports, often very similar to each other.
CAPTAIN
Discover your mission
SEMAIN 2: Lost Signals
The transmissions
The Nautilus scientists now send continuous reports: observations, analyses, reports, validation requests... Quickly, some crew members start rewriting the same emails again and again.
I refuse to type “Hello, please find attached the analysis report” another fifty times this week.
SCIENTIFIC
Your turn to play
Do you often send similar emails and waste time rewriting them each time? Thanks to Message Templates in Outlook, you can rely on a ready-made email template! But before you can use it, you need to know how to create it. Will you be able to reorganise the steps to achieve this?
Let's go!
Arrange the different steps to create a letter template.
finish
Very well. We can communicate properly again. Now, we need to succeed in coordinating all these people.
CAPTAIN
He then points to a long list of meetings, briefings, and exchanges scheduled for the coming days and sighs.
Discover your mission
SEMAIN 2: The Lost Signals
The expedition appointments
The captain consults several planning screens at the same time. Between transmissions and analyses, the crew now spends as much time organising as exploring. He hands you the onboard schedule.
Let's try to prevent this expedition from becoming a logistical nightmare.
CAPTAIN
Your turn to play
You are scheduling meetings, whether with internal colleagues or external contacts… and organising them can quickly turn into endless email exchanges. But did you know that another Microsoft tool can help you simplify all this, in addition to Outlook? You will read several statements that will help you discover Bookings and its features. But beware, not all of them are true...
Let's go!
Bookings simplify the organisation of appointments by allowing your contacts to book directly from your available slots. Confirmations and reminders are sent automatically, reducing email exchanges and forgetfulness. This is especially useful when you are regularly approached for meetings with clients, partners or colleagues. Do you want to learn how to add a link to your booking page? Discover how to do it by watching this video:
Congratulations! The Nautilus communications are finally stabilised and the submarine can slowly continue its descent...
Captain… I believe we have just entered an area never mapped before.
NAVIGATOR
See you next week to accompany the crew on this discovery!
Try again!
Try again!
Try again!
Le port n'est plus qu'un souvenir lointain. Autour du Nautilus, les profondeurs deviennent plus sombres et plus mystérieuses à mesure que l'expédition progresse. À bord pourtant, le calme des abysses contraste avec l'agitation qui règne sur les écrans : messages, alertes et rapports se multiplient. Et lorsqu'une information importante se perd dans le flot des communications, c'est toute l'expédition qui risque de perdre sa route. Cette semaine, le capitaine compte sur toi pour remettre de l'ordre dans ce flot de communications avant qu'il ne ralentisse la mission.
Cette semaine, le capitaine compte sur toi pour remettre de l'ordre dans ce flot de communications avant qu'il ne ralentisse la mission.
Try again!
Try again!
Try again!
Try again!
Try again!
Try again!
Navigation Screen
Welcome to the Nautilus navigation screen! Here you can track your progress and access the day's activity. Close this window, then click the play button to start this first day!