AI Approval Compass

AI Approval Compass

Use this interactive compass to prepare for AI tool conversations with IT, Security, and Procurement.

Value

Use Case

Data

What is the purpose?

How will we know it helped?

What goes in it?

Audience

Risk

What guardrails matter?

Who will use it?

Data

• List what users may paste, upload, or type.
• Watch for internal, personal, student, employee, or client data.
• Use placeholders or approved tools when needed.

Value

• Explain what the tool improves: Time, quality, practice, or consistency.
• Choose 1-2 ways to evaluate success.
• Keep the goal realistic, measurable, and tied to learning.

Use Case

• Name the learning problem or workflow need.
• Be specific: Draft, practice, summarize, coach, or review.
• Start with the purpose, not the tool.

Risk

• Label the tier: Public, internal/sensitive, or regulated/personal.
• Add guardrails: No names, no confidential docs, human review.
• Ask: Approved for what use, with what data?

Audience

• Identify who will use it: IDs, SMEs, learners, managers, or students.
• Consider skill level, access, and support needs.
• Risk changes based on who uses the tool.