TSI 2025 - Project Results Gallery
Click on a project to explore its outputs.
TSI project CZECHIA
TSI project ESTONIA
TSI project IRELAND
TSI project ROMANIA
TSI project LITHUANIA
This project is funded by the European Union via the Technical Support Instrument and implemented by ICMPD, in cooperation with the European Commission.
All outputs and materials included in this Results Gallery are shared voluntarily and with the agreement of the respective national authorities. The Results Gallery may be updated until the end of the project should additional outputs become available and shared by participating Member States.
TSI project - CZECHIA
Overview of project outputs
OUTPUT 5: Key Recommendations and Suggestions Outlining Steps for Gradual Implementation to Enhance Asylum Appeal Procedures
OUTPUT 4: Report on the Exchanges with EU+ Countries on Practices in Asylum Appeals Procedures
OUTPUT 6: Analysis on Courts’ Access to and Usage of Country-of-Origin Information (COI)
OUTPUT 7: Report Outlining COI Options for Appeal Procedures
OUTPUT 8: COI Support Material for Courts: Enhancing Research and Use in Asylum Procedures
OUTPUT 9: Azyl III System Process Analysis Report
OUTPUT 10: Global System Design Proposal
OUTPUT 11: Guidelines to Support the Preparation of Terms of Reference (ToR) for IT Solution
Back to overview
Find out more about the project: TSI 2025 Infosheet CZECHIA
TSI project - ESTONIA
Overview of project outputs
OUTPUT 4: As-Is and To-Be Analysis Report with Regard to Building Block 6
OUTPUT 5: Recommendations for New Procedures and Internal Workflows to Apply the New Responsibility Rules
OUTPUT 6: Training Materials with Regard to New Responsibility Rules
OUTPUT 7: As-Is and To-Be Analysis Report on Vulnerability Assessment
OUTPUT 8: Recommendations for Updated Procedures and Internal Workflows for Vulnerability Assessment
OUTPUT 9: Training Materials for Vulnerability Assessment
Back to overview
Find out more about the project: TSI 2025 Infosheet ESTONIA
TSI project - IRELAND
Overview of project outputs
OUTPUT 4: Implementation of the Interoperability Framework
OUTPUT 5: Development of Standard Operating Procedures (SOP) for Border Procedures and Screening
OUTPUT 6: Training Materials on Updated SOP for Border Screening & on Migration and the EU Pact, Within the Irish Context
OUTPUT 7: Testing and Piloting of New System at the Border
OUTPUT 8: Protocol to Assess Best Approach for Ireland in relation to Alternatives to Detention
OUTPUT 9: Mapping and Discussion on Digital Solutions as Alternatives to Detention
Back to overview
Find out more about the project: TSI 2025 Infosheet IRELAND
TSI project - LITHUANIA
Overview of project outputs
OUTPUT 4: Repository of Practices from Other EU Member States
Back to overview
Find out more about the project: TSI 2025 Infosheet LITHUANIA
TSI project - ROMANIA
Overview of project outputs
OUTPUT 4: Legislative Amendment Proposal
OUTPUT 6: Options for Independent Fundamental Rights Monitoring Mechanism
OUTPUT 7: National Identification and Referral Mechanism for Vulnerable Migrants
OUTPUT 8: National Contingency Plan on Reception and Asylum Based on EUAA Template
OUTPUT 9: Exchange of Good Practices with Other EU MS on Financial Management of EU Funds
Back to overview
Find out more about the project: TSI 2025 Infosheet ROMANIA
Output 11: Guidelines to Support the Preparation of Terms of Reference (ToR) for IT Solution
Drawing on the findings and outcomes of Output 10, this output focuses on the compilation of relevant functional and technical elements that can serve as input for Czechia when preparing the Terms of Reference (ToR) for the proposed IT solution. The guidance covers key aspects such as system interoperability requirements, technical performance criteria, scalability, user experience, security, resilience, availability requirements, and potential legal considerations. It also includes suggestions for any necessary legislative adjustments to ensure compliance with national and EU law, as well as indicative cost and timeline estimates to support the planning and budgeting process.
As this output is specific to the Czech system, its relevance for other Member States may be limited. In case of interest, Czechia would be happy to follow up on a bilateral basis.
Output 7: National Identification and Referral Mechanism for Vulnerable Migrants
This output focuses on strengthening the identification, protection, and referral of vulnerable migrants in the context of screening and border procedures under the EU Pact on Migration and Asylum. The activities supported the development of a referral mechanism for vulnerable persons identified during screening procedures, establishing clear operational procedures, referral pathways, institutional responsibilities, and protection measures in line with EU standards and the Romanian legal framework. Particular attention was given to vulnerable groups such as unaccompanied and separated children, victims of trafficking, victims of gender-based violence, and persons with urgent medical or mental health needs requiring immediate protection or specialised support.
Output 8: COI Support Material for Courts: Enhancing Research and Use in Asylum Procedures
This output consists of the development of comprehensive Country-of-Origin Information (COI) support materials tailored to the needs identified during the stakeholder consultations organised under Output 7. The support materials consist of two main components:
- A request form for judges to request COI from the COI unit at the Ministry of the Interior, including guiding information on how to formulate relevant COI questions.
- A comprehensive workflow visualisation & step-by-step guide for judges on how to access COI, request additional COI, work with available COI databases, formulate effective COI questions, and use COI in the asylum appeals procedure.
EXPLORE THE OUTPUT
CS
EN
not available yet
EXPLORE THE OUTPUT
CS
EN
Output 9: Azyl III System Process Analysis Report
This output consists of a comprehensive system process analysis of the Azyl III information system and other relevant national IT systems, such as CIS and ICAS, to assess their current capabilities, identify existing gaps, and determine the necessary components required for interoperability with other national and EU-wide systems. As part of this output, a series of workshops and consultations with key stakeholders from the MoI was organised to assess the current state of the Azyl III system and identify areas requiring adaptation, with the overall objective of ensuring the system’s compliance with the EU Pact on Migration and Asylum.
As this output is specific to the Czech system, its relevance for other Member States may be limited. In case of interest, Czechia would be happy to follow up on a bilateral basis.
Output 5: Key Recommendations and Suggestions Outlining Steps for Gradual Implementation to Enhance Asylum Appeal Procedures
This output builds on the findings from Output 4 and focuses on the preparation of concrete and actionable recommendations addressing the identified challenges in the Czech asylum appeals process. Key recommendations for improving asylum appeal procedures in the Czech Republic were developed in consultation with key stakeholders, including senior representatives from the Ministry of the Interior, the Ministry of Justice, and the Supreme Administrative Court. Based on these consultations, a proposal outlining steps for the gradual implementation of the key findings and recommendations was prepared.
As this output is specific to the Czech system, its relevance for other Member States may be limited. In case of interest, Czechia would be happy to follow up on a bilateral basis.
Output 9: Mapping and Discussion on Digital Solutions as Alternatives to Detention
This output focuses on the mapping and discussion of digital technologies that could support alternatives to detention and related monitoring measures in the Irish context under the EU Pact on Migration and Asylum. It includes the development of a background report for the Alternatives to Detention Working Group with a particular focus on digital technologies used in reporting and alternatives to detention programmes. The activities supported discussions on possible approaches related to digital reporting systems, biometric cards, applicant portals, and other technology-supported monitoring tools in the Irish context.
EXPLORE THE OUTPUT
EN
Output 6: Training Materials on Updated SOP for Border Screening and Suite of Materials on Migration and the EU Pact, Within the Irish Context
This output comprises training materials to support the implementation of updated procedures related to screening and border procedures under the EU Pact on Migration and Asylum. It includes the development of the International Protection Induction E-learning Programme, consisting of the following modules:
The materials were developed to support a basic understanding of key migration and asylum concepts among newly involved staff and to complement future operational training on updated screening and border procedures.
EXPLORE THE OUTPUT
- Module 0: Onboarding
- Module 1: Introduction to International Migration
- Module 2: Introduction to EU Migration and Asylum Policy
EN
In addition to the International Protection Induction E-learning Programme, the following modules have been developed:
- Module 6: Introduction to the Asylum and Migration Management Regulation (AMMR) (not available yet)
- Module 7: Introduction to Return Procedures
(not available yet)
- Module 3: Introduction to the Irish Migration and Asylum System (explore here)
- Module 4: Introduction to the International Protection Act 2026 (national legislation in Ireland) (explore here)
- Module 5: Introduction to the Principle of Non-Refoulement (not available yet)
Output 5: Recommendations for New Procedures and Internal Workflows to Apply the New Responsibility Rules
This output consists of refined workflows for determining the Member State responsible for examining an application for international protection under Building Block 6, with a focus on the practical application of the revised responsibility-sharing rules under the Asylum and Migration Management Regulation (AMMR). It covers both outgoing and incoming procedures for take charge requests and take back notifications. The workflows build on an analysis of existing processes in Estonia (Output 4) and were further tested and refined through workshops and simulation exercises to ensure their practical applicability, as well as clear roles and effective coordination between all involved national authorities.
EXPLORE THE OUTPUT
EN
ET
not available yet
Output 5: Development of Standard Operating Procedures (SOP) for Border Procedures and Screening
This output consists of the development of standard operating procedures related to screening and border procedures under the EU Pact on Migration and Asylum, with a focus on ensuring coordination between asylum, screening, return, border entry, and voluntary return procedures. It includes:
- Part I: Standard Operating Procedures for Screening
- Part II: Standard Operating Procedures on Responding to SIS Alerts during Screening
- Part III: Technical input for the development of Standard Operating Procedures for Voluntary Return, and the respective Orientation Information form
The procedures have been developed and continuously refined based on peer exchanges, technical working group discussions, stakeholder consultations, and several technical visits to Ireland's reception centre for screening to ensure the SOP's operational relevance and practical applicability in the Irish context, including during the transition phase prior to the application of the new legal framework.
Output 4: Report on the Exchanges with EU+ Countries on Practices in Asylum Appeals Procedures
This output focuses on identifying key challenges in the Czech asylum appeals process and good practice examples from EU+ countries to address them. Study visits to Austria and Switzerland and an online exchange with Luxembourg were organised to gain practical insights, observe good practices first hand and facilitate direct exchanges that can inform the reform of the asylum appeals process in the Czech context. Key learnings and insights are compiled into comprehensive reports that synthesise key learnings and insights derived from the study visits and online exchanges.
EXPLORE THE OUTPUT
Switzerland
Austria
Luxembourg
EN
EN
EN
not available yet
Output 8: National Contingency Plan on Reception and Asylum Based on EUAA Template
This output focuses on strengthening Romania’s preparedness and resilience in the context of migration-related crises through the preparation and implementation of a large-scale simulation and contingency planning exercise. The simulation exercise was organised on 28-30 April 2026 at the asylum reception centre in Galați and brought together more than 200 representatives from Romanian authorities, EU agencies, international organisations, civil society organisations, and other EU Member States. The exercise tested coordination mechanisms, screening procedures, vulnerability assessments, security procedures, operational workflows, reception capacities, transfer procedures, and inter-institutional cooperation in a scenario involving arrivals exceeding national reception and processing capacities. It also supported the testing of the National Emergency Plan in the field of asylum and reception under realistic operational conditions in the context of implementing the EU Pact on Migration and Asylum (find out more about the exercise here). The activities also included the preparation of a report containing recommendations to further strengthen Romania’s contingency planning arrangements, operational preparedness, coordination mechanisms, and response capacities in the field of asylum and reception.
Output 8: Recommendations for Updated Procedures and Internal Workflows for Vulnerability Assessment
This output consists of refined workflows for vulnerability assessment for applicants for international protection under Building Block 9, with a focus on the practical application of safeguards and procedural guarantees introduced under the Pact. It includes four workflows, covering the general process as well as specific procedures for unaccompanied and separated children (UASC), victims of trafficking (VoT), and applicants with health-related needs. The updated workflows build on an analysis of existing processes in Estonia (Output 7) and were further tested and refined through workshops and simulation exercises to ensure their practical applicability, as well as clear roles and effective coordination between all involved national authorities.
EXPLORE THE OUTPUT
EN
ET
not available yet
Output 10: Global System Design Proposal
Building on the findings from the analysis and consultations conducted under Output 9, this output focuses on the development of a comprehensive global system design for the Azyl III system. The design defines the technical and functional requirements necessary to make the Azyl III information system compliant with the EU Pact on Migration and Asylum and ready for interoperability. It serves as a blueprint to guide the future system development process while ensuring sufficient flexibility for future adjustments, particularly regarding interconnection with other systems that are still under development. The system design also outlines essential functionalities required under the Pact, as well as optional features for future system enhancements.
As this output is specific to the Czech system, its relevance for other Member States may be limited. In case of interest, Czechia would be happy to follow up on a bilateral basis.
Output 4: As-Is and To-Be Analysis Report with Regard to Building Block 6
This output analyses Estonia’s responsibility-sharing framework under Building Block 6 against the requirements introduced under the EU Pact on Migration and Asylum. It identifies key adjustments to strengthen preparedness, coordination, and compliance across the different components, including solidarity mechanisms, and is structured in three parts: Part I: Responsibility and Dublin procedure describes existing practices (“as-is”) and required adjustments (“to-be”) for determining the Member State responsible for examining an application for international protection under the Asylum and Migration Management Regulation (AMMR). The description is based on desk research, a dedicated workflow mapping mission and stakeholder consultations, and was validated through a workshop with national authorities to ensure practical relevance and a shared understanding of priorities for strengthening procedures and coordination.
Part II: Solidarity mechanism provides a draft standard operating procedure for relocation as part of Estonia’s potential contribution to the Annual Solidarity Pool under the AMMR. It defines a governance structure, clarifies roles and responsibilities for all actors involved, and sets out harmonised “to-be” workflows for both relocation to and from Estonia.
Part III: Resettlement procedure presents a draft standard operating procedure for an Estonian Refugee Resettlement Programme, designed to operationalise possible national commitments under the Union Resettlement and Humanitarian Admission Framework. It defines a governance structure and roles and responsibilities across all involved actors, providing a practical blueprint for implementing voluntary resettlement and humanitarian admission.
EXPLORE THE OUTPUT
Part III
Part I
Part II
EN
EN
EN
not available yet
not available yet
Output 6: Training Materials with Regard to New Responsibility Rules
This output comprises a set of training materials to support the practical implementation of procedures for determining the Member State responsible for examining an application for international protection under Building Block 6, in line with the EU Pact on Migration and Asylum. It consists of three main components:
1) Step-by-step guides developed based on the final workflows (Output 5) for outgoing and incoming take charge requests and take back notifications (explore here). 2) E-learning modules providing flexible, self-paced learning on broader migration and asylum-related topics, with the aim of providing a basic understanding in the following areas: 3) In-person training materials designed as a one-day introductory training, introducing key concepts of international protection, the AMMR, and providing a structured understanding of responsibility determination procedures, including outgoing and incoming take charge requests and take back notifications.
- Introduction to International Migration (explore here)
- Introduction to EU Asylum and Migration Policy (explore here)
- Introduction to the Principle of Non-Refoulement (not available yet)
- Introduction to the Asylum and Migration Management Regulation (AMMR) (not available yet)
- Introduction to Return Procedures (not available yet)
EXPLORE THE OUTPUT
EN
Output 7: Report Outlining COI Options for Appeal Procedures
Building on the findings and discussions under Output 6, this output focuses on the preparation of a report outlining options for improving access to Country-of-Origin Information (COI) for judges in the asylum appeals procedure. The proposed options ranged from direct access to the Ministry of the Interior’s (MoI) COI unit, to the creation of a specialised COI unit for courts, as well as hybrid models potentially involving external COI providers. The aim of the report was to provide key stakeholders with the necessary insight to make an informed decision on the most effective approach for improving access to and use of COI in the asylum appeals procedure. Consultations with representatives of the courts, the MoI, and the Ministry of Justice were organised to validate the proposed solutions and build consensus for implementation. The result of these consultations was an agreed way forward and implementation plan for the selected approach on access to and use of COI in the asylum appeals procedure.
EXPLORE THE OUTPUT
EN
Output 6: Options for Independent Fundamental Rights Monitoring Mechanism
This output focuses on supporting Romania in establishing the Independent Monitoring Mechanism (IMM) required under the Screening Regulation and the Asylum Procedure Regulation. The support included a structured dialogue with the Romanian Ombudsperson’s Office, with a view to its designation as the national independent monitoring body for screening and border procedures. A key result of this work was the development of draft primary legislation regulating the establishment and organisation of screening centres and introducing a dedicated chapter on the national IMM. The draft law designates the Avocatul Poporului as the National Independent Monitoring Mechanism, defines its monitoring responsibilities, and sets out the obligations of the relevant screening authorities, including access to screening centres, provision of information and documents, quarterly data transmission, follow-up to recommendations, and informing persons about their right to submit complaints or petitions to the Ombudsperson. The draft provisions also clarify the responsibilities of the General Inspectorate of the Border Police and the General Inspectorate for Immigration in relation to the screening process and border procedures, thereby establishing cooperation arrangements with the independent monitoring body.
Output 9: Exchange of Good Practices with Other EU MS on Financial Management of EU Funds
This output focuses on strengthening the capacities of Romanian authorities to manage EU migration funds through exchanges of good practices and technical discussions on relevant implementation approaches. The activities will support knowledge-sharing related to EU funding instruments in the field of migration and border management, including AMIF and BMVI, through an online exchange with a technical expert on the financial management of EU funds.
Output 4: Legislative Amendment Proposal
This output focuses on supporting the drafting and the alignment of Romania’s legal framework with the requirements of the EU Pact on Migration and Asylum. The activities supported the identification of needs, adaptation of the national legal framework (primary legislation) to the new EU legal framework, and the drafting of secondary legislation related to the implementation of the Pact. The output also included the development of a draft Standard Operating Procedure that clarifies the main procedural steps, institutional roles and coordination between the border police and immigration authorities (both designated screening authorities), while integrating safeguards on fundamental rights, vulnerability identification, information provision and referrals.
Output 9: Training Materials for Vulnerability Assessment
This output comprises a set of training materials to support the practical implementation of vulnerability assessment procedures for applicants for international protection under Building Block 9, in line with the EU Pact on Migration and Asylum. It consists of two main components:
1) Step-by-step guides developed based on the final workflows (Output 8) for the general process, unaccompanied and separated children (UASC), victims of trafficking (VoT), and applicants with health-related needs. These guides provide a structured overview of each step of the process, including required actions, responsible actors, and decision points (explore here). 2) In-person training materials designed as a one-day introductory training targeting primarily newly involved staff across relevant institutions. The training introduces the logic and structure of the workflows, clarifies roles and responsibilities, and builds a shared understanding of key concepts, including early identification of vulnerabilities and the determination and reassessment of associated reception needs and special procedural guarantees. The training package includes a trainer script, presentation, handouts for group exercises, and a glossary with key terms.
EXPLORE THE OUTPUT
EE
EN
Output 7: Testing and Piloting of New System at the Border
This output supports the testing and piloting of updated screening and border procedures before their broader implementation. The activities focused on supporting discussions and practical exchanges related to the operational application of revised procedures, including through technical visits and workshops with relevant authorities involved in screening, asylum, reception, and return processes. The testing and piloting activities aimed to identify practical challenges, support coordination between involved actors, and inform further refinement of procedures and workflows where needed.
Output 4: Repository of Practices from Other EU Member States
This output aims to support the identification and further exploration of practices to strengthen border management capacities in response to needs identified through the 2023 Schengen Evaluation, particularly in relation to situational awareness, operational coordination, training systems, and the development of relevant staff competencies.
The repository brings together practices identified during study visits to Finland and Poland, complemented, where relevant, by targeted desk research. The documented practices are organised under two thematic outcomes:
The repository is conceived as a working tool rather than a purely descriptive report and is designed to support the identification and potential adaptation of relevant practices to the Lithuanian context.
Outcome A – Training & human resources development
- Recruitment and employer attractiveness
- Performance appraisal and personnel development
- Strategic human resources and training governance
- Training planning and delivery
- Quality assurance and feedback mechanisms
- Practice-oriented learning environments
- Competence-based curricula
- Trainer capacity and professional development
Outcome B – Situational awareness & operational coordination
- Organisation and functioning of National Coordination Centres
- Information management and reporting products
- Database access governance and traceability
- Integration of risk analysis into operational workflows
- Procedures for requesting and using EUROSUR Fusion Services
- Inter-agency coordination
EXPLORE THE OUTPUT
EN
LT
not available yet
Output 7: As-Is and To-Be Analysis Report on Vulnerability Assessment
This output analyses and compares Estonia’s current procedures under Building Block 9 to identify, assess, and follow up on vulnerabilities among applicants for international protection against the requirements introduced under the EU Pact on Migration and Asylum. It outlines existing practices (“as-is”) and required adjustments (“to-be”) across all stages of the asylum and reception process, with particular attention to vulnerable groups such as unaccompanied and separated children (UASC), victims of trafficking (VoT), and applicants with health-related needs. The analysis is based on desk research, a dedicated workflow mapping mission and stakeholder consultations, and was validated through a workshop with national authorities to ensure practical relevance and a shared understanding of priorities for strengthening procedures and coordination.
EXPLORE THE OUTPUT
EN
Output 6: Analysis on Courts’ Access to and Usage of COI
This output focuses on gaining a better understanding of how courts currently use Country-of-Origin Information (COI) in the asylum appeals process. Building on findings from the previous TSI project, an analysis was conducted on how different actors (e.g. judges and assistant judges) engage with COI during the appeals process, identifying challenges and specific areas where improvements could be made. Based on the findings of the analysis, a series of workshops was organised bringing together a wide range of stakeholders, from administrative judges and their assistants to COI experts from the Ministry of the Interior (MoI). These workshops reviewed the key findings and provided an opportunity to discuss possible solutions and their feasibility, while also helping to foster better cooperation and communication between the MoI and courts.
EXPLORE THE OUTPUT
EN
Output 8: Protocol to Assess Best Approach for Ireland in Relation to Alternatives to Detention
This output focuses on the development of a recommended approach regarding alternatives to detention (AtDs) and restrictions on freedom of movement in the Irish context under the EU Pact on Migration and Asylum.
It includes technical input to the recommended approach for Ireland regarding the introduction of AtDs and restrictions on freedom of movement required under the Reception Conditions Directive, as well as the development of proposals for AtDs across different migratory pathways. In addition, a paper was prepared examining legal frameworks, operational models, safeguards, and practices related to AtDs across EU Member States and selected third countries, including emerging approaches such as community-based case management and digital monitoring tools.
EXPLORE THE OUTPUT
EN
EXPLORE THE OUTPUT
EN
Output 4: Implementation of the Interoperability Framework
This output supported exchanges between relevant EU agencies, such as eu-LISA, and Irish stakeholders on interoperability implementation in the Irish context under the EU Pact on Migration and Asylum. Discussions focused in particular on systems and components related to Eurodac interoperability, including the European Search Portal (ESP), the Common Identity Repository (CIR), the Shared Biometric Matching Service (sBMS), the Multiple Identity Detector (MID), as well as links with SIS and ECRIS-TCN. The activities also supported discussions on operational coordination, data flows, and interoperability requirements in the context of ongoing preparations related to screening and case management systems.
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TSI 2025 - Project Results Gallery
Click on a project to explore its outputs.
TSI project CZECHIA
TSI project ESTONIA
TSI project IRELAND
TSI project ROMANIA
TSI project LITHUANIA
This project is funded by the European Union via the Technical Support Instrument and implemented by ICMPD, in cooperation with the European Commission.
All outputs and materials included in this Results Gallery are shared voluntarily and with the agreement of the respective national authorities. The Results Gallery may be updated until the end of the project should additional outputs become available and shared by participating Member States.
TSI project - CZECHIA
Overview of project outputs
OUTPUT 5: Key Recommendations and Suggestions Outlining Steps for Gradual Implementation to Enhance Asylum Appeal Procedures
OUTPUT 4: Report on the Exchanges with EU+ Countries on Practices in Asylum Appeals Procedures
OUTPUT 6: Analysis on Courts’ Access to and Usage of Country-of-Origin Information (COI)
OUTPUT 7: Report Outlining COI Options for Appeal Procedures
OUTPUT 8: COI Support Material for Courts: Enhancing Research and Use in Asylum Procedures
OUTPUT 9: Azyl III System Process Analysis Report
OUTPUT 10: Global System Design Proposal
OUTPUT 11: Guidelines to Support the Preparation of Terms of Reference (ToR) for IT Solution
Back to overview
Find out more about the project: TSI 2025 Infosheet CZECHIA
TSI project - ESTONIA
Overview of project outputs
OUTPUT 4: As-Is and To-Be Analysis Report with Regard to Building Block 6
OUTPUT 5: Recommendations for New Procedures and Internal Workflows to Apply the New Responsibility Rules
OUTPUT 6: Training Materials with Regard to New Responsibility Rules
OUTPUT 7: As-Is and To-Be Analysis Report on Vulnerability Assessment
OUTPUT 8: Recommendations for Updated Procedures and Internal Workflows for Vulnerability Assessment
OUTPUT 9: Training Materials for Vulnerability Assessment
Back to overview
Find out more about the project: TSI 2025 Infosheet ESTONIA
TSI project - IRELAND
Overview of project outputs
OUTPUT 4: Implementation of the Interoperability Framework
OUTPUT 5: Development of Standard Operating Procedures (SOP) for Border Procedures and Screening
OUTPUT 6: Training Materials on Updated SOP for Border Screening & on Migration and the EU Pact, Within the Irish Context
OUTPUT 7: Testing and Piloting of New System at the Border
OUTPUT 8: Protocol to Assess Best Approach for Ireland in relation to Alternatives to Detention
OUTPUT 9: Mapping and Discussion on Digital Solutions as Alternatives to Detention
Back to overview
Find out more about the project: TSI 2025 Infosheet IRELAND
TSI project - LITHUANIA
Overview of project outputs
OUTPUT 4: Repository of Practices from Other EU Member States
Back to overview
Find out more about the project: TSI 2025 Infosheet LITHUANIA
TSI project - ROMANIA
Overview of project outputs
OUTPUT 4: Legislative Amendment Proposal
OUTPUT 6: Options for Independent Fundamental Rights Monitoring Mechanism
OUTPUT 7: National Identification and Referral Mechanism for Vulnerable Migrants
OUTPUT 8: National Contingency Plan on Reception and Asylum Based on EUAA Template
OUTPUT 9: Exchange of Good Practices with Other EU MS on Financial Management of EU Funds
Back to overview
Find out more about the project: TSI 2025 Infosheet ROMANIA
Output 11: Guidelines to Support the Preparation of Terms of Reference (ToR) for IT Solution
Drawing on the findings and outcomes of Output 10, this output focuses on the compilation of relevant functional and technical elements that can serve as input for Czechia when preparing the Terms of Reference (ToR) for the proposed IT solution. The guidance covers key aspects such as system interoperability requirements, technical performance criteria, scalability, user experience, security, resilience, availability requirements, and potential legal considerations. It also includes suggestions for any necessary legislative adjustments to ensure compliance with national and EU law, as well as indicative cost and timeline estimates to support the planning and budgeting process.
As this output is specific to the Czech system, its relevance for other Member States may be limited. In case of interest, Czechia would be happy to follow up on a bilateral basis.
Output 7: National Identification and Referral Mechanism for Vulnerable Migrants
This output focuses on strengthening the identification, protection, and referral of vulnerable migrants in the context of screening and border procedures under the EU Pact on Migration and Asylum. The activities supported the development of a referral mechanism for vulnerable persons identified during screening procedures, establishing clear operational procedures, referral pathways, institutional responsibilities, and protection measures in line with EU standards and the Romanian legal framework. Particular attention was given to vulnerable groups such as unaccompanied and separated children, victims of trafficking, victims of gender-based violence, and persons with urgent medical or mental health needs requiring immediate protection or specialised support.
Output 8: COI Support Material for Courts: Enhancing Research and Use in Asylum Procedures
This output consists of the development of comprehensive Country-of-Origin Information (COI) support materials tailored to the needs identified during the stakeholder consultations organised under Output 7. The support materials consist of two main components:
EXPLORE THE OUTPUT
CS
EN
not available yet
EXPLORE THE OUTPUT
CS
EN
Output 9: Azyl III System Process Analysis Report
This output consists of a comprehensive system process analysis of the Azyl III information system and other relevant national IT systems, such as CIS and ICAS, to assess their current capabilities, identify existing gaps, and determine the necessary components required for interoperability with other national and EU-wide systems. As part of this output, a series of workshops and consultations with key stakeholders from the MoI was organised to assess the current state of the Azyl III system and identify areas requiring adaptation, with the overall objective of ensuring the system’s compliance with the EU Pact on Migration and Asylum.
As this output is specific to the Czech system, its relevance for other Member States may be limited. In case of interest, Czechia would be happy to follow up on a bilateral basis.
Output 5: Key Recommendations and Suggestions Outlining Steps for Gradual Implementation to Enhance Asylum Appeal Procedures
This output builds on the findings from Output 4 and focuses on the preparation of concrete and actionable recommendations addressing the identified challenges in the Czech asylum appeals process. Key recommendations for improving asylum appeal procedures in the Czech Republic were developed in consultation with key stakeholders, including senior representatives from the Ministry of the Interior, the Ministry of Justice, and the Supreme Administrative Court. Based on these consultations, a proposal outlining steps for the gradual implementation of the key findings and recommendations was prepared.
As this output is specific to the Czech system, its relevance for other Member States may be limited. In case of interest, Czechia would be happy to follow up on a bilateral basis.
Output 9: Mapping and Discussion on Digital Solutions as Alternatives to Detention
This output focuses on the mapping and discussion of digital technologies that could support alternatives to detention and related monitoring measures in the Irish context under the EU Pact on Migration and Asylum. It includes the development of a background report for the Alternatives to Detention Working Group with a particular focus on digital technologies used in reporting and alternatives to detention programmes. The activities supported discussions on possible approaches related to digital reporting systems, biometric cards, applicant portals, and other technology-supported monitoring tools in the Irish context.
EXPLORE THE OUTPUT
EN
Output 6: Training Materials on Updated SOP for Border Screening and Suite of Materials on Migration and the EU Pact, Within the Irish Context
This output comprises training materials to support the implementation of updated procedures related to screening and border procedures under the EU Pact on Migration and Asylum. It includes the development of the International Protection Induction E-learning Programme, consisting of the following modules: The materials were developed to support a basic understanding of key migration and asylum concepts among newly involved staff and to complement future operational training on updated screening and border procedures.
EXPLORE THE OUTPUT
EN
In addition to the International Protection Induction E-learning Programme, the following modules have been developed:
- Module 6: Introduction to the Asylum and Migration Management Regulation (AMMR) (not available yet)
- Module 7: Introduction to Return Procedures
(not available yet)Output 5: Recommendations for New Procedures and Internal Workflows to Apply the New Responsibility Rules
This output consists of refined workflows for determining the Member State responsible for examining an application for international protection under Building Block 6, with a focus on the practical application of the revised responsibility-sharing rules under the Asylum and Migration Management Regulation (AMMR). It covers both outgoing and incoming procedures for take charge requests and take back notifications. The workflows build on an analysis of existing processes in Estonia (Output 4) and were further tested and refined through workshops and simulation exercises to ensure their practical applicability, as well as clear roles and effective coordination between all involved national authorities.
EXPLORE THE OUTPUT
EN
ET
not available yet
Output 5: Development of Standard Operating Procedures (SOP) for Border Procedures and Screening
This output consists of the development of standard operating procedures related to screening and border procedures under the EU Pact on Migration and Asylum, with a focus on ensuring coordination between asylum, screening, return, border entry, and voluntary return procedures. It includes:
- Part I: Standard Operating Procedures for Screening
- Part II: Standard Operating Procedures on Responding to SIS Alerts during Screening
- Part III: Technical input for the development of Standard Operating Procedures for Voluntary Return, and the respective Orientation Information form
The procedures have been developed and continuously refined based on peer exchanges, technical working group discussions, stakeholder consultations, and several technical visits to Ireland's reception centre for screening to ensure the SOP's operational relevance and practical applicability in the Irish context, including during the transition phase prior to the application of the new legal framework.Output 4: Report on the Exchanges with EU+ Countries on Practices in Asylum Appeals Procedures
This output focuses on identifying key challenges in the Czech asylum appeals process and good practice examples from EU+ countries to address them. Study visits to Austria and Switzerland and an online exchange with Luxembourg were organised to gain practical insights, observe good practices first hand and facilitate direct exchanges that can inform the reform of the asylum appeals process in the Czech context. Key learnings and insights are compiled into comprehensive reports that synthesise key learnings and insights derived from the study visits and online exchanges.
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Switzerland
Austria
Luxembourg
EN
EN
EN
not available yet
Output 8: National Contingency Plan on Reception and Asylum Based on EUAA Template
This output focuses on strengthening Romania’s preparedness and resilience in the context of migration-related crises through the preparation and implementation of a large-scale simulation and contingency planning exercise. The simulation exercise was organised on 28-30 April 2026 at the asylum reception centre in Galați and brought together more than 200 representatives from Romanian authorities, EU agencies, international organisations, civil society organisations, and other EU Member States. The exercise tested coordination mechanisms, screening procedures, vulnerability assessments, security procedures, operational workflows, reception capacities, transfer procedures, and inter-institutional cooperation in a scenario involving arrivals exceeding national reception and processing capacities. It also supported the testing of the National Emergency Plan in the field of asylum and reception under realistic operational conditions in the context of implementing the EU Pact on Migration and Asylum (find out more about the exercise here). The activities also included the preparation of a report containing recommendations to further strengthen Romania’s contingency planning arrangements, operational preparedness, coordination mechanisms, and response capacities in the field of asylum and reception.
Output 8: Recommendations for Updated Procedures and Internal Workflows for Vulnerability Assessment
This output consists of refined workflows for vulnerability assessment for applicants for international protection under Building Block 9, with a focus on the practical application of safeguards and procedural guarantees introduced under the Pact. It includes four workflows, covering the general process as well as specific procedures for unaccompanied and separated children (UASC), victims of trafficking (VoT), and applicants with health-related needs. The updated workflows build on an analysis of existing processes in Estonia (Output 7) and were further tested and refined through workshops and simulation exercises to ensure their practical applicability, as well as clear roles and effective coordination between all involved national authorities.
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EN
ET
not available yet
Output 10: Global System Design Proposal
Building on the findings from the analysis and consultations conducted under Output 9, this output focuses on the development of a comprehensive global system design for the Azyl III system. The design defines the technical and functional requirements necessary to make the Azyl III information system compliant with the EU Pact on Migration and Asylum and ready for interoperability. It serves as a blueprint to guide the future system development process while ensuring sufficient flexibility for future adjustments, particularly regarding interconnection with other systems that are still under development. The system design also outlines essential functionalities required under the Pact, as well as optional features for future system enhancements.
As this output is specific to the Czech system, its relevance for other Member States may be limited. In case of interest, Czechia would be happy to follow up on a bilateral basis.
Output 4: As-Is and To-Be Analysis Report with Regard to Building Block 6
This output analyses Estonia’s responsibility-sharing framework under Building Block 6 against the requirements introduced under the EU Pact on Migration and Asylum. It identifies key adjustments to strengthen preparedness, coordination, and compliance across the different components, including solidarity mechanisms, and is structured in three parts: Part I: Responsibility and Dublin procedure describes existing practices (“as-is”) and required adjustments (“to-be”) for determining the Member State responsible for examining an application for international protection under the Asylum and Migration Management Regulation (AMMR). The description is based on desk research, a dedicated workflow mapping mission and stakeholder consultations, and was validated through a workshop with national authorities to ensure practical relevance and a shared understanding of priorities for strengthening procedures and coordination. Part II: Solidarity mechanism provides a draft standard operating procedure for relocation as part of Estonia’s potential contribution to the Annual Solidarity Pool under the AMMR. It defines a governance structure, clarifies roles and responsibilities for all actors involved, and sets out harmonised “to-be” workflows for both relocation to and from Estonia. Part III: Resettlement procedure presents a draft standard operating procedure for an Estonian Refugee Resettlement Programme, designed to operationalise possible national commitments under the Union Resettlement and Humanitarian Admission Framework. It defines a governance structure and roles and responsibilities across all involved actors, providing a practical blueprint for implementing voluntary resettlement and humanitarian admission.
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Part III
Part I
Part II
EN
EN
EN
not available yet
not available yet
Output 6: Training Materials with Regard to New Responsibility Rules
This output comprises a set of training materials to support the practical implementation of procedures for determining the Member State responsible for examining an application for international protection under Building Block 6, in line with the EU Pact on Migration and Asylum. It consists of three main components: 1) Step-by-step guides developed based on the final workflows (Output 5) for outgoing and incoming take charge requests and take back notifications (explore here). 2) E-learning modules providing flexible, self-paced learning on broader migration and asylum-related topics, with the aim of providing a basic understanding in the following areas: 3) In-person training materials designed as a one-day introductory training, introducing key concepts of international protection, the AMMR, and providing a structured understanding of responsibility determination procedures, including outgoing and incoming take charge requests and take back notifications.
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EN
Output 7: Report Outlining COI Options for Appeal Procedures
Building on the findings and discussions under Output 6, this output focuses on the preparation of a report outlining options for improving access to Country-of-Origin Information (COI) for judges in the asylum appeals procedure. The proposed options ranged from direct access to the Ministry of the Interior’s (MoI) COI unit, to the creation of a specialised COI unit for courts, as well as hybrid models potentially involving external COI providers. The aim of the report was to provide key stakeholders with the necessary insight to make an informed decision on the most effective approach for improving access to and use of COI in the asylum appeals procedure. Consultations with representatives of the courts, the MoI, and the Ministry of Justice were organised to validate the proposed solutions and build consensus for implementation. The result of these consultations was an agreed way forward and implementation plan for the selected approach on access to and use of COI in the asylum appeals procedure.
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EN
Output 6: Options for Independent Fundamental Rights Monitoring Mechanism
This output focuses on supporting Romania in establishing the Independent Monitoring Mechanism (IMM) required under the Screening Regulation and the Asylum Procedure Regulation. The support included a structured dialogue with the Romanian Ombudsperson’s Office, with a view to its designation as the national independent monitoring body for screening and border procedures. A key result of this work was the development of draft primary legislation regulating the establishment and organisation of screening centres and introducing a dedicated chapter on the national IMM. The draft law designates the Avocatul Poporului as the National Independent Monitoring Mechanism, defines its monitoring responsibilities, and sets out the obligations of the relevant screening authorities, including access to screening centres, provision of information and documents, quarterly data transmission, follow-up to recommendations, and informing persons about their right to submit complaints or petitions to the Ombudsperson. The draft provisions also clarify the responsibilities of the General Inspectorate of the Border Police and the General Inspectorate for Immigration in relation to the screening process and border procedures, thereby establishing cooperation arrangements with the independent monitoring body.
Output 9: Exchange of Good Practices with Other EU MS on Financial Management of EU Funds
This output focuses on strengthening the capacities of Romanian authorities to manage EU migration funds through exchanges of good practices and technical discussions on relevant implementation approaches. The activities will support knowledge-sharing related to EU funding instruments in the field of migration and border management, including AMIF and BMVI, through an online exchange with a technical expert on the financial management of EU funds.
Output 4: Legislative Amendment Proposal
This output focuses on supporting the drafting and the alignment of Romania’s legal framework with the requirements of the EU Pact on Migration and Asylum. The activities supported the identification of needs, adaptation of the national legal framework (primary legislation) to the new EU legal framework, and the drafting of secondary legislation related to the implementation of the Pact. The output also included the development of a draft Standard Operating Procedure that clarifies the main procedural steps, institutional roles and coordination between the border police and immigration authorities (both designated screening authorities), while integrating safeguards on fundamental rights, vulnerability identification, information provision and referrals.
Output 9: Training Materials for Vulnerability Assessment
This output comprises a set of training materials to support the practical implementation of vulnerability assessment procedures for applicants for international protection under Building Block 9, in line with the EU Pact on Migration and Asylum. It consists of two main components: 1) Step-by-step guides developed based on the final workflows (Output 8) for the general process, unaccompanied and separated children (UASC), victims of trafficking (VoT), and applicants with health-related needs. These guides provide a structured overview of each step of the process, including required actions, responsible actors, and decision points (explore here). 2) In-person training materials designed as a one-day introductory training targeting primarily newly involved staff across relevant institutions. The training introduces the logic and structure of the workflows, clarifies roles and responsibilities, and builds a shared understanding of key concepts, including early identification of vulnerabilities and the determination and reassessment of associated reception needs and special procedural guarantees. The training package includes a trainer script, presentation, handouts for group exercises, and a glossary with key terms.
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EE
EN
Output 7: Testing and Piloting of New System at the Border
This output supports the testing and piloting of updated screening and border procedures before their broader implementation. The activities focused on supporting discussions and practical exchanges related to the operational application of revised procedures, including through technical visits and workshops with relevant authorities involved in screening, asylum, reception, and return processes. The testing and piloting activities aimed to identify practical challenges, support coordination between involved actors, and inform further refinement of procedures and workflows where needed.
Output 4: Repository of Practices from Other EU Member States
This output aims to support the identification and further exploration of practices to strengthen border management capacities in response to needs identified through the 2023 Schengen Evaluation, particularly in relation to situational awareness, operational coordination, training systems, and the development of relevant staff competencies. The repository brings together practices identified during study visits to Finland and Poland, complemented, where relevant, by targeted desk research. The documented practices are organised under two thematic outcomes: The repository is conceived as a working tool rather than a purely descriptive report and is designed to support the identification and potential adaptation of relevant practices to the Lithuanian context.
Outcome A – Training & human resources development
Outcome B – Situational awareness & operational coordination
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EN
LT
not available yet
Output 7: As-Is and To-Be Analysis Report on Vulnerability Assessment
This output analyses and compares Estonia’s current procedures under Building Block 9 to identify, assess, and follow up on vulnerabilities among applicants for international protection against the requirements introduced under the EU Pact on Migration and Asylum. It outlines existing practices (“as-is”) and required adjustments (“to-be”) across all stages of the asylum and reception process, with particular attention to vulnerable groups such as unaccompanied and separated children (UASC), victims of trafficking (VoT), and applicants with health-related needs. The analysis is based on desk research, a dedicated workflow mapping mission and stakeholder consultations, and was validated through a workshop with national authorities to ensure practical relevance and a shared understanding of priorities for strengthening procedures and coordination.
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EN
Output 6: Analysis on Courts’ Access to and Usage of COI
This output focuses on gaining a better understanding of how courts currently use Country-of-Origin Information (COI) in the asylum appeals process. Building on findings from the previous TSI project, an analysis was conducted on how different actors (e.g. judges and assistant judges) engage with COI during the appeals process, identifying challenges and specific areas where improvements could be made. Based on the findings of the analysis, a series of workshops was organised bringing together a wide range of stakeholders, from administrative judges and their assistants to COI experts from the Ministry of the Interior (MoI). These workshops reviewed the key findings and provided an opportunity to discuss possible solutions and their feasibility, while also helping to foster better cooperation and communication between the MoI and courts.
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EN
Output 8: Protocol to Assess Best Approach for Ireland in Relation to Alternatives to Detention
This output focuses on the development of a recommended approach regarding alternatives to detention (AtDs) and restrictions on freedom of movement in the Irish context under the EU Pact on Migration and Asylum.
It includes technical input to the recommended approach for Ireland regarding the introduction of AtDs and restrictions on freedom of movement required under the Reception Conditions Directive, as well as the development of proposals for AtDs across different migratory pathways. In addition, a paper was prepared examining legal frameworks, operational models, safeguards, and practices related to AtDs across EU Member States and selected third countries, including emerging approaches such as community-based case management and digital monitoring tools.
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EN
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EN
Output 4: Implementation of the Interoperability Framework
This output supported exchanges between relevant EU agencies, such as eu-LISA, and Irish stakeholders on interoperability implementation in the Irish context under the EU Pact on Migration and Asylum. Discussions focused in particular on systems and components related to Eurodac interoperability, including the European Search Portal (ESP), the Common Identity Repository (CIR), the Shared Biometric Matching Service (sBMS), the Multiple Identity Detector (MID), as well as links with SIS and ECRIS-TCN. The activities also supported discussions on operational coordination, data flows, and interoperability requirements in the context of ongoing preparations related to screening and case management systems.