Bobby's File Flow
Step into Bobby's workflow as he manages files, permissions, and collaboration in Google Drive and Google Docs
Start Challenge
Bobby needs help accessing & sharing his file on time
Bobby: "Hey! I need to send this file to my instructor before class, but I can't find it anywhere. I know I saved it...I just don't know where to look. Can you help me figure this out?"
File Access
Secure File Sharing
Permissions
Next
Guide Bobby on file sharing best practices
Bobby: "OK, I found the file! That's a relief. But now I'm not sure how to actually send it to my instructor. I don't want to mess anything up."
Secure File Sharing
Sharing Completed
Collaboration
File Access
Next
Verify Bobby shared the file with his instructor and peers
Bobby: "Alright, I clicked 'Share'...but now there are all these options. I just want to make sure my instructor can open it. How do I know I'm doing this the right way?"
File Access
Secure File Sharing
Permissions
Sharing Completed
Next
Next
Sharing Complete
Thank you for the help! Grab the guide below to always keep these file sharing tips and more handy
Download DF Systems Guide
Not quite
This option does not provide safe or controlled access to the file.
“Anyone with the link” should only be used for files that do not contain sensitive or private information. Restricted sharing provides better control over file access.
Not quite.
This option does not share file with the instructor
Emailing a downloaded file creates separate copies and limits collaboration.
TIP:
Sharing the file through Google Drive allows comments, updates, and revisions to appear in one shared document.
Correct!
This is the first step in accessing files in Google Documents
Google Drive allows users to access, manage, and collaborate on shared files through their HunterSOE Google account.
Bobby can now locate and open his file in his Drive!
Correct!
Sharing directly with Hunter accounts keeps the file in one version while allowing appropriate collaboration through assigned permissions. Bobby can now safely share his file with others.
Correct!
Opening the file in Google Docs and using the share options allows access to be granted to the instructor. Sharing in Google Drive works by typing in a person's name and selecting their HunterSOE email to give them access to the file. Bobby's instructor can now view the file online.
Why this is correct:
Not quite.
This option does not access the correct location where the file is shared.
A saved copy on a computer may not include the latest updates or collaboration features. Opening the file in Google Drive allows real-time collaboration and commenting.
TIP:
Not quite.
This option does not correctly enable vieweing or commenting accessing for the file.
Forwarding files creates multiple versions and does not ensure consistent access or collaboration. Direct sharing in Google Drive is the correct method.
Correct!
You've identified the safest method.
Restricted access ensures only selected Hunter accounts can view or edit the file. This is the safest option when controlling access to shared documents. Broader link-sharing options should only be used when files do not contain sensitive or private information.
KHI: Mission 2 Scenario - File Sharing
Frankfort Center
Created on April 24, 2026
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Transcript
Bobby's File Flow
Step into Bobby's workflow as he manages files, permissions, and collaboration in Google Drive and Google Docs
Start Challenge
Bobby needs help accessing & sharing his file on time
Bobby: "Hey! I need to send this file to my instructor before class, but I can't find it anywhere. I know I saved it...I just don't know where to look. Can you help me figure this out?"
File Access
Secure File Sharing
Permissions
Next
Guide Bobby on file sharing best practices
Bobby: "OK, I found the file! That's a relief. But now I'm not sure how to actually send it to my instructor. I don't want to mess anything up."
Secure File Sharing
Sharing Completed
Collaboration
File Access
Next
Verify Bobby shared the file with his instructor and peers
Bobby: "Alright, I clicked 'Share'...but now there are all these options. I just want to make sure my instructor can open it. How do I know I'm doing this the right way?"
File Access
Secure File Sharing
Permissions
Sharing Completed
Next
Next
Sharing Complete
Thank you for the help! Grab the guide below to always keep these file sharing tips and more handy
Download DF Systems Guide
Not quite
This option does not provide safe or controlled access to the file.
“Anyone with the link” should only be used for files that do not contain sensitive or private information. Restricted sharing provides better control over file access.
Not quite.
This option does not share file with the instructor
Emailing a downloaded file creates separate copies and limits collaboration.
TIP:
Sharing the file through Google Drive allows comments, updates, and revisions to appear in one shared document.
Correct!
This is the first step in accessing files in Google Documents
Google Drive allows users to access, manage, and collaborate on shared files through their HunterSOE Google account.
Bobby can now locate and open his file in his Drive!
Correct!
Sharing directly with Hunter accounts keeps the file in one version while allowing appropriate collaboration through assigned permissions. Bobby can now safely share his file with others.
Correct!
Opening the file in Google Docs and using the share options allows access to be granted to the instructor. Sharing in Google Drive works by typing in a person's name and selecting their HunterSOE email to give them access to the file. Bobby's instructor can now view the file online.
Why this is correct:
Not quite.
This option does not access the correct location where the file is shared.
A saved copy on a computer may not include the latest updates or collaboration features. Opening the file in Google Drive allows real-time collaboration and commenting.
TIP:
Not quite.
This option does not correctly enable vieweing or commenting accessing for the file.
Forwarding files creates multiple versions and does not ensure consistent access or collaboration. Direct sharing in Google Drive is the correct method.
Correct!
You've identified the safest method.
Restricted access ensures only selected Hunter accounts can view or edit the file. This is the safest option when controlling access to shared documents. Broader link-sharing options should only be used when files do not contain sensitive or private information.