Configuring Minimum and Maximum Surcharge Warnings for John Deere Next Day Parts Orders

Configuring Minimum and Maximum Surcharge Warnings for John Deere Next Day Parts Orders

Before You Begin

• This feature is available in Gold version 7.34.6 or later.

• The configuration is optional and does not change normal ordering or eBilling processes.

• John Deere applies minimum and maximum surcharges only when the invoice is received. Gold does not apply these charges at the point of order.

This guide explains how to configure optional minimum and maximum surcharge warnings in Gold for John Deere Next Day parts orders.

1. Configure Minimum and Maximum Surcharges

2. How the Surcharge Is Calculated

3. Verifying That the Configuration Works

Configuring Minimum and Maximum Surcharge Warnings for John Deere Next Day Parts Orders

1. In Gold, navigate to Parts Control > Part Maintenance > Parts Buying Discount. 2. In the new window, enter JD in the Prefix Code field. 3. Select the order type you want to amend. 4. Enter @@@ in the Buying Category field.

This guide explains how to configure optional minimum and maximum surcharge warnings in Gold for John Deere Next Day parts orders.

1. Configure Minimum and Maximum Surcharges

2. How the Surcharge Is Calculated

3. Verifying That the Configuration Works

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Configuring Minimum and Maximum Surcharge Warnings for John Deere Next Day Parts Orders

5. Select OK and a new window will appear. 6. In the Cost Base field, ensure Cost is selected. 7. Each order type must have its relevant surcharge percentage applied, just like the order type has the cost surcharge percentage. 8. In the Min/Max Surcharge field, enter the required minimum and maximum values: Machine Down Orders: £5 minimum / £250 maximum 9. Select OK to save your changes.

This guide explains how to configure optional minimum and maximum surcharge warnings in Gold for John Deere Next Day parts orders.

1. Configure Minimum and Maximum Surcharges

2. How the Surcharge Is Calculated

3. Verifying That the Configuration Works

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Configuring Minimum and Maximum Surcharge Warnings for John Deere Next Day Parts Orders

10. Repeat these steps for all machine down order types.

• Normal Machine Down Orders: £5 minimum / £250 maximum

• Weekend Service Orders: £15 minimum / £250 maximum

• THP Orders: £20 minimum / £500 maximum

This guide explains how to configure optional minimum and maximum surcharge warnings in Gold for John Deere Next Day parts orders.

1. Configure Minimum and Maximum Surcharges

2. How the Surcharge Is Calculated

3. Verifying That the Configuration Works

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Configuring Minimum and Maximum Surcharge Warnings for John Deere Next Day Parts Orders

Example Scenario

• Retail Price: £20.00

• Cost Price: £10.00

A part is ordered using the Normal Machine Down Orders type and attracts a 13% surcharge. 1. Gold applies the 13% surcharge to the cost price:

• £10.00 + £1.30 = £11.30

2. Because the calculated surcharge (£1.30) is lower than the configured minimum (£5), a warning message appears indicating that the minimum surcharge will be applied. 3. The order is sent to John Deere. 4. John Deere corrects the cost to reflect the minimum surcharge:

• Corrected Cost: £15.00

This guide explains how to configure optional minimum and maximum surcharge warnings in Gold for John Deere Next Day parts orders.

1. Configure Minimum and Maximum Surcharges

2. How the Surcharge Is Calculated

3. Verifying That the Configuration Works

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Configuring Minimum and Maximum Surcharge Warnings for John Deere Next Day Parts Orders

1. When ordering for a customer via Point of Sale or a Workshop job, create a parts order as normal and select Order Supplier when prompted. 2. Choose the appropriate Order Type.

This guide explains how to configure optional minimum and maximum surcharge warnings in Gold for John Deere Next Day parts orders.

1. Configure Minimum and Maximum Surcharges

2. How the Surcharge Is Calculated

3. Verifying That the Configuration Works

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Configuring Minimum and Maximum Surcharge Warnings for John Deere Next Day Parts Orders

3. If the calculated surcharge is below the minimum (for example, a £0.58 surcharge on a £4.50 part), Gold will display a warning message indicating that the minimum surcharge applies. 4. A warning message will also appear if the surcharge exceeds the configured maximum.

This guide explains how to configure optional minimum and maximum surcharge warnings in Gold for John Deere Next Day parts orders.

1. Configure Minimum and Maximum Surcharges

2. How the Surcharge Is Calculated

3. Verifying That the Configuration Works

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