Access control
You have distributed passes to your participants, either by printing them yourself or by sharing the passes on their personal space. Through the access control system, you can scan your participants' passes to verify their access rights to meals, parking areas, and accreditation zones at your event. To do so, simply follow these steps:
Install the Qomeet Access app on your control devices
Add access control operators to your event
The operator logs in on their control device and selects a parking area, meal or accreditation zone. They are then ready to control access to the selected checkpoint!
Monitor your access control scheme in real time
Download Qomeet Access
Qomeet Access runs on Android (minimum version required: Android 12 or higher). You can download the app directly from the Google Play Store. The app must be installed on each control device (control terminals, mobile phones, etc.)
next
Initialize a control device
Once the application has been installed on a control device, you need to initialize it by scanning the QR code of your event. To display the initialization QR code of your event on Qomeet, go to Access > Operators, and click on Configure a device at the top of the page.
next
Initialize a control device
On your control device, open Qomeet Access and scan the initialization QR Code of your event.
next
Add access control operators
To add a new access control operator, go to Access > Operators and click on Add.Operator must be registered as a participant and have the status Accepted.
next
Start controlling
To start the access control, the operator must first log in to their control device and select the access zone, meal, or parking area to be controlled:
log in
choose the checkpoint
next
Controlling passes
To check whether a participant is authorized to access the checkpoint you are controlling, scan their pass or NFC/RFID chip, or search for the participant by their first name, last name, or barcode number. In the menu settings / options, you can select the control mode:
- IN: you scan the passes at the entrance of the checkpoint
- OUT: you scan the passes at the exit of the checkpoint
- IN/OUT: the same operator controls entries and exits of participants
In the tabs at the top of the page, you will find the lists of pending participants (not yet scanned) , checked-in participants, and checked-out participants.
next
Controlling passes
When you scan a pass, the participant's status is displayed on the screen:
- Authorized - the participant has a valid pass and is authorized to access the area, meal, or parking space that you control
- Not authorized - the participant has a valid pass but is not authorized to access the area, meal, or parking space that you control
- Already distributed - the participant already used their access right (status available only for meals)
- Accreditation not valid - the pass is not valid (pass not recognized or canceled).
next
Force access
When a participant does not have the right to access a checkpoint (access not authorized or meal already distributed), the operator can manually authorize the participant's access by clicking on Force access.
next
Finish controlling
To finish the ongoing control, go to the Settings at the top right of the screen. You must necessarily be connected to the internet to finish the control.
next
Real-time monitoring
In your event space on Qomeet, you can monitor the controls carried out by your operators in real time. Go to Access > On-site activity to view the crowding rate of different areas, traffic flows, and control history.
Once logged in, operators can select the area, meal, or parking space to be controlled within their authorized checkpoints. By default, the current date is selected, but it is possible to change the control date if necessary.
Settings / Options : Change the mode of control (in, out, in/out)
In the Flow tab, monitor activity peaks and identify areas with a high rate of access refusals that may require your intervention (poor signage, operators' mistakes, etc).
To change the checkpoint, you must first finish the ongoing control.
Check the list of all controls in the Control History and find out which operator scanned which participant, when, at which checkpoint and what the result of the control was. Use the advanced filters to refine your search.
Search a participant by first/last name or barcode number
To log in, operators must scan their own pass. This means that they must have a valid accreditation (marked as distributed or published).
Qomeet - Access Control Guide
Quick-off
Created on January 21, 2026
Start designing with a free template
Discover more than 1500 professional designs like these:
View
Math Lesson Plan
View
Primary Unit Plan 2
View
Animated Chalkboard Learning Unit
View
Business Learning Unit
View
Corporate Signature Learning Unit
View
Code Training Unit
View
History Unit plan
Explore all templates
Transcript
Access control
You have distributed passes to your participants, either by printing them yourself or by sharing the passes on their personal space. Through the access control system, you can scan your participants' passes to verify their access rights to meals, parking areas, and accreditation zones at your event. To do so, simply follow these steps:
Install the Qomeet Access app on your control devices
Add access control operators to your event
The operator logs in on their control device and selects a parking area, meal or accreditation zone. They are then ready to control access to the selected checkpoint!
Monitor your access control scheme in real time
Download Qomeet Access
Qomeet Access runs on Android (minimum version required: Android 12 or higher). You can download the app directly from the Google Play Store. The app must be installed on each control device (control terminals, mobile phones, etc.)
next
Initialize a control device
Once the application has been installed on a control device, you need to initialize it by scanning the QR code of your event. To display the initialization QR code of your event on Qomeet, go to Access > Operators, and click on Configure a device at the top of the page.
next
Initialize a control device
On your control device, open Qomeet Access and scan the initialization QR Code of your event.
next
Add access control operators
To add a new access control operator, go to Access > Operators and click on Add.Operator must be registered as a participant and have the status Accepted.
next
Start controlling
To start the access control, the operator must first log in to their control device and select the access zone, meal, or parking area to be controlled:
log in
choose the checkpoint
next
Controlling passes
To check whether a participant is authorized to access the checkpoint you are controlling, scan their pass or NFC/RFID chip, or search for the participant by their first name, last name, or barcode number. In the menu settings / options, you can select the control mode:
In the tabs at the top of the page, you will find the lists of pending participants (not yet scanned) , checked-in participants, and checked-out participants.
next
Controlling passes
When you scan a pass, the participant's status is displayed on the screen:
next
Force access
When a participant does not have the right to access a checkpoint (access not authorized or meal already distributed), the operator can manually authorize the participant's access by clicking on Force access.
next
Finish controlling
To finish the ongoing control, go to the Settings at the top right of the screen. You must necessarily be connected to the internet to finish the control.
next
Real-time monitoring
In your event space on Qomeet, you can monitor the controls carried out by your operators in real time. Go to Access > On-site activity to view the crowding rate of different areas, traffic flows, and control history.
Once logged in, operators can select the area, meal, or parking space to be controlled within their authorized checkpoints. By default, the current date is selected, but it is possible to change the control date if necessary.
Settings / Options : Change the mode of control (in, out, in/out)
In the Flow tab, monitor activity peaks and identify areas with a high rate of access refusals that may require your intervention (poor signage, operators' mistakes, etc).
To change the checkpoint, you must first finish the ongoing control.
Check the list of all controls in the Control History and find out which operator scanned which participant, when, at which checkpoint and what the result of the control was. Use the advanced filters to refine your search.
Search a participant by first/last name or barcode number
To log in, operators must scan their own pass. This means that they must have a valid accreditation (marked as distributed or published).