Internal Guidelines for Artificial Intelligence Use
Start
Objectives of AI in the company
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Help create ideas, analyze info, and generate drafts.
It never replaces our professional judgment.
AI is a complementary tool.
What can and cannot be sent to the AI
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Do not upload internal documents without permission.
Do not share anything that could identify clients or employees.
Send only public or anonymized data.
Roles responsible
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
The Information Technology (IT) team manages access and tools.
Responsible use= everyone's commitment
Legal and Compliance validate risks.
Managers review uses in their team.
Acceptable use of AI
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Request summaries of public content.
Improve texts that do not contain sensitive data.
Createfirst drafts.
Generatequick ideas.
Use prohibitedby AI
Use this side of the card to provide more information on a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information on a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information on a topic. Focus on a concept. Make learning and communication more efficient.
Do not use AI to validate legal, financial, orhuman resources decisions.
Do not automate workflows without permission.
Do not share personal or client data.
Do not upload private documents.
Review and human supervision
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Check sources and consistency.
AI canmake mistakes.
Review eachgenerated data.
You have thelast word.
Prompt log for auditing
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Include date, purpose, and type of content used.
This helps identify risks and best practices.
Look forrelevant prompts.
Examples of good vs bad use
Good use
Good use
Good use
Mis use
Mis use
Mis use
Generate ideas for an internal campaign based on digital security.
Summarize this public article about sector trends.
Help me rewrite this text removing technical jargon.
Generate a proposal based on the internal strategic plan (full file attached).
Summarize our clients' personal data from the last quarter.
Evaluate employee X's performance based on this personal data.
Congratulations, you have completed the training!
You have reached the end of the journey and now know the basic rules for using AI responsiblyin the company.
NEXT STEP! Put into practice what you've learned and become a reference for smart and ethical use of AI inyour team.
What do you take from here?
Clarity on what can and cannot be sent to the AI. Best practices for safe, creative, and productive use. The importance of reviewing, supervising, and logging your prompts.
Internal Guidelines for Artificial Intelligence Use
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Created on January 12, 2026
Clearly communicate the internal guidelines for Artificial Intelligence use. This template helps you define best practices, permissible uses, and responsibilities, promoting ethical, safe, and organization-aligned use.
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Transcript
Internal Guidelines for Artificial Intelligence Use
Start
Objectives of AI in the company
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Help create ideas, analyze info, and generate drafts.
It never replaces our professional judgment.
AI is a complementary tool.
What can and cannot be sent to the AI
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Do not upload internal documents without permission.
Do not share anything that could identify clients or employees.
Send only public or anonymized data.
Roles responsible
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
The Information Technology (IT) team manages access and tools.
Responsible use= everyone's commitment
Legal and Compliance validate risks.
Managers review uses in their team.
Acceptable use of AI
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Request summaries of public content.
Improve texts that do not contain sensitive data.
Createfirst drafts.
Generatequick ideas.
Use prohibitedby AI
Use this side of the card to provide more information on a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information on a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information on a topic. Focus on a concept. Make learning and communication more efficient.
Do not use AI to validate legal, financial, orhuman resources decisions.
Do not automate workflows without permission.
Do not share personal or client data.
Do not upload private documents.
Review and human supervision
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Check sources and consistency.
AI canmake mistakes.
Review eachgenerated data.
You have thelast word.
Prompt log for auditing
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on a concept. Make learning and communication more efficient.
Include date, purpose, and type of content used.
This helps identify risks and best practices.
Look forrelevant prompts.
Examples of good vs bad use
Good use
Good use
Good use
Mis use
Mis use
Mis use
Generate ideas for an internal campaign based on digital security.
Summarize this public article about sector trends.
Help me rewrite this text removing technical jargon.
Generate a proposal based on the internal strategic plan (full file attached).
Summarize our clients' personal data from the last quarter.
Evaluate employee X's performance based on this personal data.
Congratulations, you have completed the training!
You have reached the end of the journey and now know the basic rules for using AI responsiblyin the company.
NEXT STEP! Put into practice what you've learned and become a reference for smart and ethical use of AI inyour team.
What do you take from here?
Clarity on what can and cannot be sent to the AI. Best practices for safe, creative, and productive use. The importance of reviewing, supervising, and logging your prompts.