The Create Function Slider
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What you should know:
There are multiple ways to create functions in Elite. As mentioned previously, you have some options for adding functions from the calendar using the summary slider's Functions tab. Note: There is more functionality on the Detailing tab of the Event Details page.
Next
Click +Next to learn more
The Create Function Slider
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Name
Add the name of the function. If you would like the function name to match its type, you can leave this field blank.
Event-Wide
Check the Event-Wide box if the details you need to add are for the event as a whole, and not specific to a room.
Room
If starting from a function placeholder, the room will be pre-populated and can be changed if needed. All rooms booked on the event will be listed, including any combination spaces. "Room" can be left blank to create a no-room function.
Next
Click +Next to learn more
The Create Function Slider
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Dates and Times
Confirm the date and time of the function. These default to the time and date the space is booked but can be updated.
Room Setup
Check the Event-Wide box if the details you need to add are for the event as a whole, and not specific to a room.
Next
Click +Next to learn more
The Create Function Slider
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Function Status
Function statuses allow you to track the progress for individual functions irrespective of the event's status. Functions can have one of three statuses: Planning, Ready, Canceled.
Function Types
If enabled: Similar to event types, function types can be shown on the calendar, used to filter views and reports, and more. You can set default information by function type to best fit your needs.
Next
Click +Next to learn more
The Create Function Slider
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Agreed Attendance
This term comes from the hospitality industry and represents the expected attendance at time of agreement.
Expected Attendance
Represents the expected attendance for functions, typically the number that the venue should prepare for each function.
Guaranteed Attendance
Used for F&B functions, and usually determined several days before the event. Represents the minimum attendance the client is liable for in terms of F&B expenses, even if no one shows. This value can be tied to item quantity and impact item cost per attendee.
Next
Click +Next to learn more
The Create Function Slider
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Show on the Event Calendar
Check this box to show the function on the calendar. Note: Multi-day and no-room functions cannot be displayed on the calendar.
Performance
Marking a function as a performance allows you to track ticket counts, revenue, attendance, and post-show notes. "Performance" can be set as a default on custom function types. Note: The "Performance" check box may not appear if the Event Type is not marked as Live Entertainment.
Create Function Slider
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Transcript
The Create Function Slider
1/6
What you should know:
There are multiple ways to create functions in Elite. As mentioned previously, you have some options for adding functions from the calendar using the summary slider's Functions tab. Note: There is more functionality on the Detailing tab of the Event Details page.
Next
Click +Next to learn more
The Create Function Slider
2/6
Name
Add the name of the function. If you would like the function name to match its type, you can leave this field blank.
Event-Wide
Check the Event-Wide box if the details you need to add are for the event as a whole, and not specific to a room.
Room
If starting from a function placeholder, the room will be pre-populated and can be changed if needed. All rooms booked on the event will be listed, including any combination spaces. "Room" can be left blank to create a no-room function.
Next
Click +Next to learn more
The Create Function Slider
3/6
Dates and Times
Confirm the date and time of the function. These default to the time and date the space is booked but can be updated.
Room Setup
Check the Event-Wide box if the details you need to add are for the event as a whole, and not specific to a room.
Next
Click +Next to learn more
The Create Function Slider
4/6
Function Status
Function statuses allow you to track the progress for individual functions irrespective of the event's status. Functions can have one of three statuses: Planning, Ready, Canceled.
Function Types
If enabled: Similar to event types, function types can be shown on the calendar, used to filter views and reports, and more. You can set default information by function type to best fit your needs.
Next
Click +Next to learn more
The Create Function Slider
5/6
Agreed Attendance
This term comes from the hospitality industry and represents the expected attendance at time of agreement.
Expected Attendance
Represents the expected attendance for functions, typically the number that the venue should prepare for each function.
Guaranteed Attendance
Used for F&B functions, and usually determined several days before the event. Represents the minimum attendance the client is liable for in terms of F&B expenses, even if no one shows. This value can be tied to item quantity and impact item cost per attendee.
Next
Click +Next to learn more
The Create Function Slider
6/6
Show on the Event Calendar
Check this box to show the function on the calendar. Note: Multi-day and no-room functions cannot be displayed on the calendar.
Performance
Marking a function as a performance allows you to track ticket counts, revenue, attendance, and post-show notes. "Performance" can be set as a default on custom function types. Note: The "Performance" check box may not appear if the Event Type is not marked as Live Entertainment.