Buying Journey Roadmap_Copy

The Buying Journey Roadmap

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Click the icons to gain valuable insights along the Buying Journey.

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Payment & Budget Management

Plan & Allocate Budget

Buy Channel Selection

Compliance & Security

Receipt of Goods/Services

Analyze Outcomes

1) APPROVAL

Purchases must align to an approved departmental budget or strategic initiative. Secure the required pre-approval and store proper documentation to ensure timely, accurate expense tracking. 🔎Review the following resources for more information and guidance.

✓ Financial Approval Reference Guide

CONFIDENTIALITY

For projects with sensitive spend needs that could result in financial or reputational damage to Starbucks or its brands there are specific approvals and processes that must be followed. 🔎Review the following resources for more information and guidance.

🔒 Get started with the BuyDesk

Explore: Law & Corporate Affairs

2) NEGOTIATE

Responsible for a third-party engagement (3PES)? Ensure Starbucks pays a fair price while maximizing value and minimizing risk. 🔎Review the following resources for more information and guidance.

Explore: 3PES Policy

✅ Get started with the BuyDesk

5) PAY

Ensure payments are made for the approved amount of the invoice within the approved payment terms. 🔎Review the following resources for more information and guidance.

Discover: Payment Methods

Explore: The Purchasing Standard

Confirm: Spend Approval Amounts

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The Buying Journey Roadmap

This roadmap guides partners through the twists and turns of the buying process. Steer clear of policy potholes, and get what you need without detours, driving your purchase to the finish. 🔎 If you're just getting started with buying at Starbucks, we recommend starting with our e-Learning catalog.

Explore: Source to Pay 101 Onboarding

4) VALIDATE

Before approving payment, confirm the purchase was approved, received, and meets agreed expectations.Downstream Impact: Keep in mind that Accounts Payable (AP) does not validate the appropriateness of charges. 🔎Review the following resources for more information and guidance.

Try: Invoice Lookup Tool

6) RECORD

Budget owner? You're responsible for ensuring that expenses are recorded completely, accurately, and timely. Talk with your Finance Team about the accrual process. 🔎Review the 2025 Fiscal Year Close article for info and tools that are available and relevant all year. Note: Deadlines change annually.

Accruals Resources

3) BUY

Use authorized buy channels and processes. This includes working with the BuyDesk to discover your best next step and partnering with Sourcing on existing supplier negotiations. 🔎Review the following resources for more information and guidance.

Explore: Buy Channels

Learn More About the BuyDesk

Purchasing Resources

Spend Right Committee (SRC) Resources

7) ANALYTICS

Budget owner? Use available data to make smarter decisions and ensure spend stays within approved limits. 🔎Review the following resources for more information and guidance.

Try: Reporting in Ariba

Explore: Data Cafe Reporting