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Smarter Fleet Management for a Stronger APi Group

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Smarter Fleet Management for a Stronger APi Group

Driving safer, data-driven, and cost-optimized operations that align with APi’s mission of Building Great Leaders® through technology-driven fleet excellence.

TEAM

Presenter introduction
Orlando Barrett
Robert Sparks
Lynn Sons
Kyle Hillegass
Mike Koebel

National Account Manager 10-Year Tenure

Senior Industry Consultant 27-Year Tenure

Security and Compliance Manager 25-Year Tenure

Director of 3rd Level Support 20-Year Tenure

Telematics Specialist 12-Year Tenure

About Us
Fleet & Equipment Management Software
Integration Ecosystem
Proven Partnership Approach
Hosting & Security
Pricing
Demo
Q&A

ABOUT US

40+

Years of Experience

An international enterprise

Headquartered in Berwyn, PA, with regional offices in Calgary, Canada, and Wiltshire, UK, the company employs 250+ staff, provides support and development from its U.S. offices, operates its own private cloud data center in Valley Forge, PA, and is backed by Constellation Software Inc.

640+

Customers

14 Million+

Assets Managed

97%

Customer Retention

About Us

Meet some of our customers

7 OF THE 10

largest utilities in the U.S.

6 OF THE 10

top major North American private & commercial fleets

SEVERAL

airline ground service fleets

About us

AssetWorks Academy

We gather the brightest minds and biggest players in the industry! Every year, 400+ AssetWorks customers join our top-notch training and networking bash. Click on the map to see all the amazing cities that have hosted past Academies!

LEARN MORE

FleetFocus

Fleet & Equipment Management Software

FLEET & Equipment MANAGEMENT SOFTWARE

Transform your operations

FleetFocus is a web-based fleet and equipment management solution capable of tracking unlimited assets, users, and locations. FleetFocus was designed by fleet managers for fleet managers with robust features and an easy-to-use interface. The system tracks all functions related to the maintenance of vehicle equipment, including repair and preventive maintenance (PM), work orders, operating expenses including fuel, oil, electricity, and licensing, and billing for equipment usage.

FLEET & Equipment MANAGEMENT SOFTWARE

Features and benefits
  • Asset Management – Preventive maintenance schedules, components, and notifications
  • Work Order Management – Tracking, commercial work, billing, historical costs, shop calendar, recalls/ campaigns, warranty tracking, collision tracking, and barcode functionality
  • Technician Work Management – Assignments, completion, and timecards
  • Inventory Management – Part records, requests, issues, replenishments, inventory counts, and cores
  • Reporting and Analytics – 50 out-of-the-box reports, >200 KPI SQL statements, and dashboard KPIs
  • Mobile
  • Integrations/APIs

Avoid unnecessary ownership costs through optimized maintenance scheduling, labor tracking, and parts & inventory management

Save Money

Extend useful life of your assets by keeping up with effective maintenance schedules and documentation

Keep Assets Longer

From historical maintenance data to vehicle location, FleetFocus allows you to see the complete picture of your fleet operations

Understand Your Data

Integrate all of your vital systems, including fuel, EV charging, GPS/telematics, and motor pool, through APIs

Break Down Data Silos

testimonial

“I like that I have access to be able to pull data the way I need it. So, I can make it match what we need. I’m not just relying on canned reports.”

- Michael Behney, Transit Asset Manager, rabbittransit

Other Solutions

Integration Ecosystem

FuelFocus

Integration ecosystem

FuelFocusEV
Connecting every system, symplifying every workflow
APIs
GPS / Telematics
Asset Analytics Platform
FluidFocus
MobileFocus Enterprise
KeyValet

Integration ecosystem

AssetWorks GPS Modules

GPS/Telematics: Vehicle Tracking, Telematics Data, Driver Behavior, OEM support, ELD

Telematics ONLY: Meters, Trouble codes, No GPS capability

API/System Integration: REST based, Swagger documentation, ESRI Velocity Certified

AI Dashcam: Incident recording, Live stream, Forward/Driver/Rear

Secure Fueling: GPS unit supports secure fueling, Direct to FIA connection

M5 Integration: Meters / DTCS / Location, Asset/operator sync, Two-way, Service Status, Motor pool

Asset Tracking: Trailers, Generators, Light Plants / Heaters, UTV/ATVS

Analytics: Incorporating Power BI, Powerful reporting & dashboards

Integration ecosystem

Telematics Cloud

Integration Components

  • Cloud based data capture service
  • API driven integration which provides the link between the telematics solution & FleetFocus FA/EAM/M5
  • Supports multiple 3rd party telematics vendors simultaneously
What Does Telematics Cloud Do?
  • A single point of access for telematics data capture
    • Mileage
    • Engine Hours
    • Trouble Codes
    • Location
  • Additional Points*: State of charge / Charging state, Battery voltage, Engine oil pressure

Samsara

Telematics Cloud Platform

FleetFocus M5

Telematics Module

* Just being stored in database for ad-hoc reporting

Integration ecosystem

Telematics Module

Integration Components

  • Module of FleetFocus FA/EAM/M5
  • Supports management of incoming telematics data
What Does Telematics Module Do?
  • Provides the required logic in FleetFocus for:
    • Logic to manage incoming meter readings
      • Allow to set maximum expected value changes (Based on equipment class ID)
    • Monitors incoming values to provide notification if:
      • Value is lower than previous
      • Value is outside expected range
Trouble Code Logic
  • Allows for creation of workflows based on criticality of trouble code: Record only / No Action, Create Service Request, Create Service Request with Work Order
  • Workflow can be managed/viewed to: Get notifications, Dashboard view of DTC generated Service Requests/Work Orders

Integration ecosystem

Telematics Cloud Value Proposition

Motor Pool Users

  • Captures mileage on a per reservation basis

Austomated data capture

  • Eliminates time cost of data collection
  • Eliminates errors of manual data entry

Accurate data = accurate PM scheduling

  • PM based on meter readings direct from your vehicles ECM

Trouble Code Prioritization

  • Key trouble codes automatically trigger a service request & notifications
  • All troubles codes can be reviewed when vehicle is in for maintenance
  • Help eliminate “driving with the red light on”

Near real time information, including location

  • Readily determine if the vehicle is in the yard and available for maintenance
  • Eliminates mechanics time tracking down vehicles

testimonial

“FleetFocus knows what we’re actually using and where we plan to go, and we can see what development items are on the roadmap for the long-term so we can see if a particular pain point is being fixed in the future.”

- Jason Pucker, Business Systems Solutions Analyst, Michels

Implementation

Proven Partnership Approach

Proven partnership approach

Implementation
Build & Configuration
Project Initiation
Go-Live Readiness
Transition & Optimization
Blueprint & Design

Our team configures the system, develops integrations, and converts data while maintaining tight control over security and setup.

We launch the project with stakeholder alignment, system installation, and an initial review of goals and requirements.

Processes and workflows are mapped, requirements are validated, and key users receive foundational training to ensure alignment.

Comprehensive testing, training, and production environment preparation ensure a smooth and confident system rollout.

Post-implementation support, performance reviews, and a seamless handoff to customer care drive long-term success.

Secure Foundations

Hosting & Security

Hosting & Security

Hosting Data Center Overview

  • Data Center located in the Philadelphia suburbs
  • Both DR and Back-Up sites in US- NO DATA OUTSIDE US
  • Host services accessible 24 by 7
  • Facility is a Level 4 category as defined by the DISA ('Defense Information Systems Agency')
  • Resources monitored continuously by AssetWorks staff and designated service providers
  • Uptime availability exceeds 99.95%

Hosting & Security

Hosting environment

Our Data Center is a ‘Private Cloud’ and designated a Tier 3 facility as defined by the Uptime Institute and provides operational and environmental redundancy:

    • 2N power distribution systems provide diversified power
    • High level of security through mantrap with dual factor, biometric access control and closed-circuit video surveillance
    • Carrier-neutral facility with I3 on-premises carriers
    • Managed dark fiber, high-speed fiber optic network within facility provides access to service provider secure WAN
    • Custom built mass air units condition data centers with green energy technologies
  • Cloud back-up storage redundancy
  • Security monitoring
  • Tiered firewalls and data encryption
  • Dedicated hardware and networks
  • Data back ups retained for 90 days standard
  • Disaster Recovery Plan in place

Hosting & Security

Managed security

  • Physical access restricted to IT staff only
  • Vulnerability/application scans and patching to prevent intrusions, network attacks, cyber threats, etc...
  • A SSAE18 SOC2 certified/ISO27001 compliant facility audited annually**
  • Facility certified as an 'ATO' (Authorized to Operate) as a system housing CUI (Controlled Unclassified Information) data based on the DOJ (U.S. Department of Justice) assessment using NIST 800-53 guidelines for FISMA (Federal Information Standards Management Agency) standards (SP 800-171 inclusive).
  • Facility is a Level 4 category as defined by the DISA ('Defense Information Systems Agency’)***
**FY2024/25 audit also adheres to the CCM (Cloud Controls Matrix v3.01), a part of the CSA (Cloud Security Alliance) STAR (Security, Trust & Assurance Registry) *** SSAE18 SOC1 audit report available for Tierpoint Inc, provider of the physical space

Hosting & Security

Hosting data center configuration/port usage

Hosting & Security

Hosting data center configuration/port usage

Hosting & Security

Hosted environment tools

Hosting & Security

Hosting services
  • Support host configurations for all AssetWorks platforms,
  • Test and Production Environments and optional Reporting Server
  • VMware platform used to manage and secure applications
  • Oracle database platforms utilized
  • Updates and patches applied during monthly scheduled outages,
    • FleetFocus M5 in multi-tenant environment and upgraded together during maintenance windows**
    • Change Control notices and testing windows allow customer to approve patches and releases before being applied to production
**Dedicated environment available at additional cost

Hosting & Security

Disaster recovery
  • Disaster Recovery site located within US at Tierpoint, Inc
  • Host data replicated continuously - AssetWorks utilizes progressive incremental backups. We backup data to the primary disk storage pool and then replicates to a mirrored location, where it is deduplicated, compressed, and encrypted. Automatic failover is also used in the event of failure of the primary backup system
  • DR services tested at least annually
  • In the event of an incident, latest off-site database archives are stored at off-site DR facility.
  • RPO is “acceptable amount of data loss, measured in time.” RPO is under 1 hour.
  • RTO is “how long it will take to resume operations.” RTO target is 48 hours with maximum of 4 days.
  • Optional hot storage failover site available at additional cost

Your Investment in Efficiency

Pricing

pricing

Estimated services to implement: $208,000

Estimated Saas (includes hosting and maintenance for 7,000 assets): $247,100

Modules included in pricing:

  • KPI Dashboard
  • Ad Hoc Reporting
  • Shop Activity
  • Screen Designer
  • API's
  • MobileFocus
  • Customer Access
  • Integration Module
  • EquipmentFocus

See It in Action!

Demo

Q&A

(610) 263-2001

(215) 622-3336

orlando.barrett@assetworks.com

Parts Room

Smarter Inventory, Lower Costs

Maintain the right parts at the right time with automated tracking, optimized stock levels, and reduced downtime from supply delays.

  • Inventory Management
  • Online Parts Distribution
  • Image-Based Part Catalog
  • Part Cross-Referencing
  • Dashboard/notifications

Fleet Manager

Data-Driven Fleet Performance

Stay proactive, not reactive. Optimize uptime, control costs, and make confident decisions backed by real-time visibility and predictive insights.

  • Dashboard/Notifications
  • Life-Cycle Analysis
  • Replacement Planning
  • Trend Analysis
  • Benchmarking

Back Office

Streamlined Operations & Financial Control

Simplify billing, chargebacks, and reporting while ensuring data accuracy, accountability, and compliance across every department.

  • Asset Management
  • Acquisition/Disposal
  • Warranty Management
  • Lease Management
  • Accident Management

Fluidfocus

Fluid Management Software

FluidFocus tracks and manages the storage and dispensing of fluids and lubricants in maintenance facilities. The robust integration allows technicians to treat consumable goods with the same care and consideration as parts and materials. Integrated with FleetFocus, it automatically records dispense events, applies costs to work orders, and updates inventory in real time to improve accuracy and reduce manual entry.

  • Designed for easy, flexible use and durability
  • Ability to manage multiple fluids across multiple dispense locations in one system
  • Easy installation

Front Office

Clear Insight Across the Entire Operation

Get a complete view of fleet performance, costs, and trends, turning complex data into actionable intelligence for leadership decisions.

  • Customer Access
  • Driver Management
  • Service Level Agreements
  • Vehicle Availability
  • Customer Views

Mobilefocus enterprise

Fleet Management Suite of Applications

The MobileFocus Enterprise suite is a collection of mobile and responsive products designed to mobilize and modernize your fleet operations. The suite provides better data in less time to aid in making decisions that have long-term benefits for the fleet—no matter where or how work is completed.

  • Fully responsive interface for technicians, supervisors, and parts managers
  • Suite of connected mobile applications
  • Disconnected mobile application

Learn More

FuelFocus

Fuel Management Software & Hardware

FuelFocus is an automated fuel management system that combines software and hardware to control all fuel and fluid assets enterprise wide. Integrated with FleetFocus, it captures and validates real time data such as odometer readings and fuel usage in one centralized platform.

  • Manages all metered or pulsed consumables
  • Supports several identification devices
  • Flexible system can accommodate various hose models, mounts, multiple islands, and unlimited vehicles and employees.

Learn More

FuelFocusev

Charge Management Software & Hardware

Our Charge Management Software (CMS) seamlessly integrates with FleetFocus to manage electricity as a fuel in real time. It enables fleets to track EV charging alongside petroleum and alternative fuels, automatically capturing session data for accurate billing, cost analysis, and reporting—all within one unified system.

  • Schedule, balance, and monitor charging with real-time visibility.
  • Seamless FleetFocus integration
  • Supports Level 2, DC Fast, and take-home charging.

Learn More

Keyvalet

Motor Pool Management Software

Successfully managing a motor pool involves many aspects, including customer reservations, vehicle check-out, billing, and maintenance. KeyValet is a motor pool management solution fully integrated with the FleetFocus fleet management system, designed to automate processes that are not available to fleets using multiple systems.

  • Handle reservations, dispatch, billing, and availability from a single system.
  • Enable 24/7 access with smart key storage and online reservations.
  • Sync billing, reporting, and KPIs with FleetFocus

Learn More

Our customers have already built powerful integrations that enhance operations, streamline workflows, and optimize resources. Below are a few examples of how our API can transform your business:

  • Purchase Orders: 
Creating and updating
  • Retrieving Work Order History
  • Work Requests: Incidents and scheduling work, updating the priority
  • Asset Updates: 
Newly required assets, disposed assets, sale information, updating operators, owning, using departments
Enterprise Integrations:
  • ERP Integration: 
Sync asset data with financial systems for depreciation and procurement tracking.
  • HR System: Sync
Assign vehicles or equipment to employees and track usage history.
  • Inventory Management:
 Automatically update stock levels when assets are deployed or returned.

APIs

Take control of your integrations

Our APIs are built on a foundation of enterprise-grade architecture, ensuring they scale effortlessly as your fleet operations grow. With end-to-end encryption and compliance baked in, you can trust your data is always protected—no matter how complex your environment becomes. Unlock the full potential of your applications with our robust API, designed to seamlessly integrate with all primary data sets. From Assets and Work Orders to Inventory, Financials, and User Information, our API empowers businesses to drive efficiency and innovation.

GPS/Telematics

Fleet Tracking Software & Hardware

AssetWorks GPS is an advanced telematics solution for tracking vehicles, assets, and drivers with AI dashcams and secure fueling for greater efficiency and safety. With the only two-way integration to FleetFocus, it unifies telematics and fleet management for unmatched visibility and control.

  • GPS/Telematics - vehicle tracking, data, driver behavior
  • AI Dashcam - incident recording, live stream, forward/rear/driver
  • Secure Fueling - direct to FIA connection

Learn More

Shop Floor

Efficiency in Every Repair

Empower technicians with clear work orders, mobile access, and the tools they need to complete jobs faster and keep assets on the road.

  • Maintenance Management
  • Commercial Repair Management
  • Shop Floor Management
  • Dashboard/Notifications
  • In-Shop Vehicle Diagnostics
  • Labor/Repair Estimation

Asset analytics platform

Analytics & Reporting Software

The Asset Analytics Platform is a cloud-based solution consolidating internal and external asset data sources to deliver next generation business intelligence content, standard KPI/metrics, visualization, and self-service reporting so fleets can make data-driven decisions.

  • Includes industry-standard KPIs, metrics, and dashboards.
  • Powered by Azure Cloud with customer-specific data storage.
  • Real-time data integration via APIs, accessible on any device.

Learn More