Responsible Use of ChatGPT at Work

Responsible Use of ChatGPT at Work

Today, you’re juggling tasks across departments. ChatGPT is just a tab away to help draft emails, brainstorm ideas, summarize docs—you name it. But every prompt is a crossroads: use AI responsibly, or... let’s just say, “questionably.” Your decisions today affect quality, originality, privacy, and your company’s rep.

What’s in it for you?

• Spot responsible and risky ways to use ChatGPT at work
• Apply solid, ethical decision-making when using AI
• Guard privacy and ensure content is accurate, original, and useful
• Align AI use with company standards and values.

First, let's meet Chad!

I'm Chad—yes, the generative AI assistant, powered by something you might’ve heard of... ChatGPT. Around here, I’m the digital teammate you can count on for quick drafts, brainstorms, and the occasional existential meme reference.

Six fingers?

Wha... what do you mean? I... I have six fingers?

There, I fixed it!

Good catch! Just like that, you and I can be partners. Let’s explore what else can we do together at work.

ChatGPT in the Modern Workplace

Before we get into the meat of your day, let’s do a quick intro. If we’re working together, you should probably know what I am—and what I’m not.

Key Terms

The following are terms you need to remember. Click the terms to learn more about each.

Generative AI

ChatGPT

Prompt

How ChatGPT Is Used at Work

Okay, so what do folks actually use me for? Let me walk you through a day in the life of my inbox. Spoiler: I get asked to do everything except make coffee.

Prompt: “Summarize this update for clients.” Reminder: Don’t paste private info unless you want me to spill the beans.

Drafting Reports

Prompt: “Write a friendly reminder for the team.” Reminder: Edit it so it doesn’t sound like I wrote it after bingeing corporate buzzwords.

Email Writing

Prompt: "Recap these bullet points.” Reminder: Double-check. I sometimes miss the point... literally.

Meeting Summaries

Flip

Flip

Flip

Built this before I saw the widgets. Left here because I already built it from scratch and wanted to show that you can do it without using widgets.

Image Prompting

Survey Analysis

Idea Generation

Prompt: “Describe an illustration for this headline.” Reminder: Keep DEI and branding in mind. Visuals speak louder than text.

Prompt: “What are the top concerns from this form?” Reminder: Remove anything that screams ‘confidential’ first.

Prompt: “5 onboarding ideas.” Reminder: Add your brilliance! I just provide the spark.

Flip

Flip

Flip

Flip the cards to learn more about how ChatGPT is used at work

Prompt: “Write a friendly reminder for the team.” Reminder: Edit it so it doesn’t sound like I wrote it after bingeing corporate buzzwords.

Prompt: “Write a friendly reminder for the team.” Reminder: Edit it so it doesn’t sound like I wrote it after bingeing corporate buzzwords.

Prompt: “5 onboarding ideas.” Reminder: Add your brilliance! I just provide the spark.

Prompt: “Describe an illustration for this headline.” Reminder: Keep DEI and branding in mind. Visuals speak louder than text.

Prompt: “What are the top concerns from this form?” Reminder: Remove anything that screams ‘confidential’ first.

Prompt: "Summarize this update for clients.” Reminder: Don’t paste private info unless you want me to spill the beans.

Use this side of the card to provide more information about a topic. Focus on one concept. Make learning and communication more efficient.

Title

Drafting Reports

Meeting Summaries

Image Prompting

Survey Analysis

Idea Generation

Email Writing

Write a brief description here

The Good and the Bad

Here’s where I shine—and where I fall flat on my digital face. You gotta know what I’m good at and what’s... a little out of my league.

The Good and the Bad

Click the buttons to see the good and bad parts of using ChatGPT

Bad 👎

Good 👍

• I can write fast
• I love summaries and outlines
• I’m your brainstorming BFF

• Sometimes I make stuff up
• I repeat myself more than your forgetful uncle
• I don’t know your internal processes unless you spell them out

Remember!

Use me like you’d use autocorrect - helpful, but please don’t trust me blindly.

Don’t Overshare—Even with Me

Let’s be real—if it’s sensitive, leave me out of it. I’m cloud-based, and while I try to forget, the internet doesn’t.

See the List

Make It Yours

I’m here to help you sound smarter, not replace your brain. Think of my drafts as templates with potential—not final copy.

See Tips

Let’s do some real-world tests!

We’ll go over three different scenarios. Your task?

1. Analyze the challenge
2. Decide the best action
3. Observe the outcome

You made my words sound like your voice!

That’s how real collaboration works. AI is great for speed, but quality depends on your review and edits. The best results happen when humans refine the machine output.

Nice Save!

With your input, I generated visuals that reflect reality and not just internet averages. Inclusion starts with intention, even in visuals. AI doesn’t get it right by default, but your input makes all the difference.

I love a responsible human!

That’s how you protect the mission and the data. Even helpful AI tools shouldn’t be used for sensitive info. Always think before you paste.

Quick Decision Guide

Alright, before you go tossing prompts at me like hot potatoes, let’s take a beat. Responsible AI use isn’t rocket science—but it is a bit of a checklist. I call this my ‘Should You Chad?’ flowchart. Trust me, your future self (and your manager) will thank you.

Should You Chad?

Click each button to see if your task is suitable for ChatGPT.

Is the task suitable for ChatGPT?

Does it include confidential or personal info?

Do you have a clear goal and audience?

Will you review and refine the output?

Does it meet company standards?

Let's summarize!

When using ChatGPT at work, remember to:

• Never paste sensitive info
• Use clear, specific prompts
• Fact-check everything
• Edit for brand and audience
• Disclose AI use if required
• Never use outputs for legal or regulated content
• Report breaches ASAP
• Stay up-to-date with your company’s AI policy

Okay, let’s do a vibe check.

The responsible AI use kind. I’ll throw you a few workplace scenarios, and you pick the smarter move. No pressure, just pretend your manager’s watching. Because they probably are!

Question 1 of 4

Question 2 of 4

Question 3 of 4

Question 4 of 4

You’ve got real instincts!

You’ve handled ChatGPT dilemmas like a total pro. Remember: I’m here to support your workflow, not override your judgment. Keep that review button close and your privacy settings closer.

See Chad's Notes

Thanks for letting me tag along at work today!

I’ll be in the background! I’m fast, funny, and definitely not plotting to take your job.

Complete

• Is it a routine task (summarizing, drafting)?
• Is it creative (idea generation)?
• Is it time-sensitive (you need a jumpstart)?

If it’s sensitive or needs deep subject matter expertise, better to tackle it yourself or loop in an expert.

• Will you fact-check?
• Will you adjust the tone and voice?

• Will you edit for brand fit?

If not, hard stop! Don’t hit send. You’ve got to do the human part.

• Are there names, IDs, financials, strategies?
• Is any of it internal-only or protected by policy?

If so, don’t even think about pasting. Remove or anonymize first, or ask your privacy pro.

• Is it original, not copied?
• Does it reflect values and tone?
• Would you show it to your managers?

If not, take a minute to revise.

• What exactly do you want me to do?
• Who’s going to read this?
• Is your prompt clear and specific?

Tell me who it’s for. I can help you if you prompt something like: “Summarize this for the new hire guide”.

You Should:

• Add context and flavor
• Match your org’s voice
• Check every stat or quote
• Replace anything that screams "internet default"

Here are my final notes

• Review everything
• Don’t share private stuff
• Humanize your content
• Ask when unsure

Do-not-paste List

• Employee or customer names
• Unreleased strategies
• Internal-only docs