FETC AI Powered Personalized Stations

AI-Powered Personalized Stations: Ditch One-Size-Fits-All Learning

January 11-14, 2026 Orange County Convention Center, Orlando, FL.

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AI Powered Personalized Stations

START

Index

2: Why we are here

1: Introductions

3: Our Ultimate Goal

6: Our AI Assistant

5: The Struggle

4: The Hurdles

8: Setting up stations

7: The 4 Step Process

Thanks

Technically Educating Educators Team:

Daniel (Dan) Larson Master's Degree in Education Leadership Elementary School Teacher in Spring ISD Teacher of the Year 2006/2020 Digital Learning Coach Digital Learning Specialist Founder of Technically Educating Educators

Belinda Howell BA in History from Idaho State University Master's Degree in Education Technology & Instructional Design Taught Middle School Social Studies Campus Instructional Technology Specialist Employee Excellent Award Digital Learning Specialist/ SS Coach

Dlarson.tee@gmail.com

Bhowell.tee@gmail.com

Reaching them all

The need for small groups

Good morning, everyone. Belinda and I have the privilege of working with dedicated teachers just like you every single day. And in almost every conversation, the same topic comes up: the desire to reach every student, right where they are. And that, of course, leads us to the 'gold standard' of differentiation: small group instruction."

The Goal: We Know Why

We all know why we want to do this. It's not a mystery. Small groups are where the magic happens. It’s where we can provide that targeted, specific feedback, differentiate our instruction to meet kids at their level, and build those crucial relationships. We know it’s what's best for our students.

We all know why we want to

The Hurdles:

Time

But... as soon as we say 'small groups,' a wall of very real hurdles pops up. We would like to take a moment to describe the 3 most common hurdles we encounter. When we talk to teachers, this is what we hear. See if any of this sounds familiar to you.

Curriculum

Set up

The Struggle is Real

"These challenges are not a sign of failure. They are a sign of a system that wasn't built for this level of differentiation."

"If you are nodding your head to any of this, you are not alone. These hurdles are real. They are not excuses, and they are not a reflection of your skill or your dedication as a teacher. They are fractures in the system. We are being asked to provide 21st-century personalized learning with tools and schedules that are often stuck in the past."

This is the reality we all live in. But what if we could change that?

What if we had an assistant that could...

- Analyze our student data and create groups for us, saving us valuable time. - Look for gaps in the learning from our structured lesson and design activities to help fill them. - Create the structure system for us with the groups and activities created....all you have to do is plug and play....

That's why we are here today. We're not going to talk about AI as some futuristic, complicated 'one more thing.' We are going to explore how AI can be your practical, powerful partner to finally tear down those hurdles and help you reclaim the time to do what you do best: teach."

Let's Make it Real: The 30-Minute Small Group Plan

So, how do we actually use AI to do all of that?

We want to walk you through a practical, 4-step workflow that can take you from a whole-group lesson to a data-driven small group plan in about 30 minutes. We're going to use two tools you already know and love: Google Forms and Google Sheets, powered by their new AI assistant, Gemini.

Step 1: The Quick Assessment

It all starts with a quick check for understanding. We don't have time to create elaborate assessments, and now, we don't have to. Within Google Forms, you can now use AI to generate questions for you. You can simply tell it: 'Create a 3-question exit ticket for a 4th-grade math lesson on TEKS 4.4H: multiplying a two-digit number by a two-digit number. Make the questions multiple choice.' In seconds, you have a relevant, standards-aligned exit ticket ready to go. Send it out to your students, and as they finish, the data starts flowing in.

Step 2: Data on Autopilot

Autocreate Sheet

Autocollect Data

AI Created Form

This part is the easiest because you don't have to do anything! As you know, Google Forms automatically organizes all student responses into a clean, easy-to-read Google Sheet. Every answer, timestamped and tied to a student. This Sheet is automatically saved right in your Google Drive. This is the document our AI assistant is going to read.

Step 3: Your AI Data Analyst

AI Analyzes the Data

Now for the magic. Instead of you spending the next hours staring at this spreadsheet, trying to figure out who missed what and why, we're going to ask Gemini to be our data analyst. Because Gemini can now securely access files saved in your Google Drive, you can ask it to do the heavy lifting.

The Magic is in the Prompt

The key to getting a great result from AI is giving it a great prompt. You need to tell it exactly what you want. So, you would open Gemini and give it a prompt like this:"

DEMONSTRATION

FORM PROMPT EXAMPLE:I need a 6 question checkpoint quiz for 8th grade math class. I need the questions to cover Texas math TEKS b.5.A and b.5.B. I need you to list the TEK in each question. I need each question to be 4 choice multiple choice. The first question needs to ask for the student first and last name. GEMS PROMPT: I am a ______ grade _______ teacher. I need you to access my @Google Drive and review this file: '_____', for the results my students did on this quiz. I need your help to group these students into small groups of 3 or 4 students, and do not repeat students into different groups. I need you to find 1 question for each student that they missed and use that to put them into reteach groups. I need you to tell me the name of the students that will be grouped, I need to know what question they missed. I need to know what the answer is they selected and what the correct answer is supposed to be. I need you to give me a misconception as to why they possibly picked the answer they did. And finally, I need you to give me 2 online digital activities each group can do to help them reinforce the correct strategies for the question they missed. Thank you

DEMONSTRATION

We will now demonstrate to you the 4 step workflow in real time. Please feel free to take notes as we go if needed. You will receive a copy of this presentation to use as a resource guide as well. We will show you how to use AI to create your checkpoint in minutes We are going to show you how AI will analyze your data and provide you focused responses allowing you to quickly and easily set up independent stations for your students so you can focus on the small group instruction that centers on your students individual needs.

4Step Workflow Walkthrough

Let's revisit those hurdles...

"So let's think back to those hurdles we talked about at the beginning. 'I don't have time to plan for groups.' You just created a data-driven plan in minutes. 'My curriculum is too scripted.' This process doesn't replace your curriculum; it laser-focuses your support within it, targeting the exact TEKS you're already teaching. 'It's too hard to set up and maintain.' The most difficult part—the data analysis and grouping—is now done for you. You have the groups, the 'why,' and the 'what' to teach them.

Let's Create Together

Using the knowledge you have gained, let's work together to work through the 4 step process. Find a lesson you have recently taught, or will be teaching soon. STEP 1: Have AI help you create a Google Form as an Exit Ticket or Check for Understanding. <For training purposes, I am going to ask you to take some time to complete your form with fictitious names and data, so that you have data to work with.> STEP 2: Create your data sheet by accessing the Google Sheet from within your Google Form. STEP 3 Go to Gemini, and create your Prompt for analyzing the data. STEP 4: Create your small group instruction stations by simply pulling the information from Gemini into whichever LMS or Warehousing Center you choose to use.

Your Turn: Start Small

This might seem like a lot, but you can start small. My challenge to you is this: This week, create just one, two-question exit ticket using AI in Google Forms. Let it populate a Sheet. Then, take that Sheet and try a simple prompt in Gemini, just asking it to group the students for you. See what happens. Start there."

Be sure to check out our other presentations by scanning this code for a list of other presentations.

Thanks for attending

Thank you for attending our session today.Feel free to reachout anytime if you have questions or would like further support. dlarson.tee@gmail.com bhowell.tee@gmail.com.

My curriculum is completely scripted:

"I'm told to follow a pacing guide that's timed down to the minute. It’s a great resource, but it leaves zero room for pulling groups. I feel like I have to choose between 'following the curriculum' and 'meeting my students' needs."

I just don't have the time

"By the time I plan for my whole group lesson, grade, and handle a dozen other things, when am I supposed to find the hours to plan for three, four, or even five different groups? And when am I supposed to find all those different materials?"

Analyze the Google Sheet titled 5th Grade Texas Science Quiz (Responses)' in my Drive.

I am a ______ grade _______ teacher. I need you to access my @Google Drive and review this file: '_____', for the results my students did on this quiz. I need your help to group these students into small groups of 3 or 4 students, and do not repeat students into different groups. I need you to find 1 question for each student that they missed and use that to put them into reteach groups. I need you to tell me the name of the students that will be grouped, I need to know what question they missed. I need to know what the answer is they selected and what the correct answer is supposed to be. I need you to give me a misconception as to why they possibly picked the answer they did. And finally, I need you to give me 2 online digital activities each group can do to help them reinforce the correct strategies for the question they missed. Thank you

Analyze the Google Sheet titled 5th Grade Texas Science Quiz (Responses)' in my Drive.

I am a ______ grade _______ teacher. I need you to access my @Google Drive and review this file: '_____', for the results my students did on this quiz. I need your help to group these students into small groups of 3 or 4 students, and do not repeat students into different groups. I need you to find 1 question for each student that they missed and use that to put them into reteach groups. I need you to tell me the name of the students that will be grouped, I need to know what question they missed. I need to know what the answer is they selected and what the correct answer is supposed to be. I need you to give me a misconception as to why they possibly picked the answer they did. And finally, I need you to give me 2 online digital activities each group can do to help them reinforce the correct strategies for the question they missed. Thank you

Set up and Maintain

"It's just too hard to set up and maintain. The logistics are a nightmare. What are the other students doing? How do I create a rotation that works? Just managing the movement, the materials, and the behavior, all while trying to teach, feels overwhelming."