Planning & Scheduling

Planning & Scheduling

Week 2: November 11 -14

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Time Management - Week 2

Poll: How do you feel about planning?

Time Management - Week 2

Finding Your Planning Strategy

Planning Strategies:

Pomodoro Technique - 25-minute work intervals with 5-minute refocusing breaks built in Eat the Frog - tackling the most difficult/least appealing task first Time Blocking - divide your day into small blocks of time, including breaks Kanban Technique - break up projects into four phases: Backlog, To-do, In-progress, and Done Getting Things Done (GTG) - structured brain dump that helps you create practical to-do lists Pickle Jar Theory - visualize responsibilities and categorize them according to priority level

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Time Management - Week 2

Time Blocking (or Time Boxing)

CHALLENGE: Diving Deeper Into Time Blocking

Time blocking is a strategy that helps bring awareness to how you are spending your time during the day, and focuses on aligning tasks with your energy levels to help improve efficiency and productivity. To start, you can use the attached template or build your own, then plan to:

1. Divide each 24-hour day into small blocks of time.
2. Estimate the amount of time required to complete each of your daily tasks and assign them to time blocks.
3. Schedule in breaks between the start and end of each task.
4. Work your way through your daily schedule.
5. If certain tasks take more or less time than anticipated, adjust your schedule accordingly.

+ template

**Use the Time Blocking Template to plan your ideal day and share it with your team!

Time Management - Week 2

Your Turn! Choose A Strategy

+ Weekly Template

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Coming Next Week: Discover how to minimize distractions, work smarter, and protect your time, when we dig into Focus & Productivity!