AI in Our Charter Schools
Purpose, Practices, and Boundaries
Start
Module 1
What is Artifical Intelligence?
AI, or Artifical Intelligence ...
is technology that predicts patterns, generates text, or makes suggestions. Think of it as a helper that can offer ideas, but doesn't make decisions for you.
Everyday Examples of AI
You probably use AI in your everyday life and don't even realize it!
Next
Module 2
How Does AI Work?
Next
Don't forget, we have a staff meeting this afternoon.
I'll be there, but I might
AI in Action
be late
need to leave early
AI doesn't think or feel; it predicts what comes next based on data and patterns.
+info
Rewording
Summarizing
Drafting
Strengths & Limitations
Cannot replace judgement
Doesn't know context
Can make mistakes
Section III
Our Policy on AI Use
How can I use AI at CCS-America?
Communication support
Help draft emails, newsletters, and announcements. Be sure to revise any AI outputs to match your style and check for errors.
Lesson planning, grading, student work
Avoid using AI tools to plan extension/intervention lessons, to grade essays submitted, or for students to complete assignments. Following this guideline preserves professional integrity and ensures accuracy.
AI in our Classrooms: Do's and Don'ts
Click each item to reveal if it's an approved use (green) or not (red) of AI within our policies.
Using AI to assign grades to essays or other written assignments.
Using AI to draft the first version of an email reminding parents about picture day.
Using AI to create a basic outline for weekly parent updates that you can personalize with class-specific details each week.
Asking AI to check an email draft for typos or to adjust the tone so it's polite, professional, and easy to read.
Asking AI to design extension activities or intervention lessons.
Inputting student names, ID numbers, grades, or private information into AI tools.
Asking AI to rephrase a section of a weekly newsletter for clarity
Asking AI to decide how to address behavioral concerns, or how to communicate complex feedback
Remember, AI is a tool to support communication, not a substitute for teacher expertise, judgment, or confidentiality.
Module 4
Best Practices for Using AI
Writing Effective Prompts
What you ask determines what you get. Follow these guidelines to write an effective prompt:
Be specific about your goal and audience.
Include tone and context (formal parent email, friendly newsletter blurb, etc).
Mention the purpose (to inform, invite, remind, etc).
Writing Effective Prompts
Draft a friendly reminder email to 3rd-grade parents about picture day. It is this Friday. Students should wear their white uniform shirt.
Reword this announcement to sound consice and professional for a newsletter: "Field trip permission slips are due Wednesday."
Write an email about a student's behavior.
Draft a message to parents about a school play.
Always review, revise, and personalize AI-generated content.
AI doesn't know you, your students, or your school!
Always proofread AI text for accuracy and clarity.
Adjust the tone to sound like you. Warm, personal, but professional.
Verify all dates, names, and details. AI makes mistakes!
Always review, revise, and personalize AI-generated content.
Example: "Draft a friendly reminder email blurb to 3rd-grade parents about picture day. It is this Friday. Students should wear their white uniform shirt."
AI draft: "📸Students will wear their white shirt this Friday."
Revision: "Picture day is this Friday, October 10. Students should wear their white uniform shirt."
Protect Privacy & Professionalism
Follow these guidelines to protect your students' privacy and stay professional:
Never input personal information (student names, ID numbers, IEP details, etc.) into an AI tool.
Avoid sharing internal schoold documents or confidential content.
AI tools sometimes sprinkle in emojis or emoticons. Before sending, double-check that your message looks professional. Skip using emojis as bullet points or in formal emails.
Keep your Personal Touch
AI can help with the words, but you bring the meaning.
Parents and colleagues value your authenticity.
Personal touches (names, feedback, encouragement) should come from you.
Think of AI as a starting point. It should create a template or outline for you, not the whole story.
AI Use Checklist
- Use AI to draft or reword communication
- Review before sending
- Add personal touch for authenticity
- Keep student data private
Check out a prompt library here!
Module 5
Putting it into Practice
Practice Makes Professional
This module is about applying everything you've learned:
Using AI to save time, not replace judgment
Writing clear, specific prompts
Reviewing, editing, and personalizing output
Staying aligned with school policies
Activity 1: Draft!
Practice drafting a short prompt aligned with acceptable use. Example scenarios: A parent reminder, a newsletter update, a field trip follow-up
Activity 1: Draft!
Now, review the AI output and correct errors, adjust the tone, and add personal touches.
Activity 2: Review & Refine
Evaluate this AI-generated draft and revise it to fix inaccuracies, adjust the tone, and ensure compliance. Prompt: Write a friendly email to 4th-grade parents reminding them about our field trip this Friday. Include departure time (8:30 AM), lunch reminder, and what students should wear.
Draft: Students will enjoy their upcoming field trip on Friday, October 5th at 8:30 AM. We will have lunch and students should wear appropriate clothing.
Activity 3: Reflection
How could AI help you save time in communication tasks? What steps will you take to ensure accuracy and professionalism? How will you continue to model responsible technology use for students?
How does AI work?
AI doesn't think or feel in the way humans do; instead, it predicts what will happen next based on patterns and data it has been trained on, functioning primarily as a sophisticated tool for forecasting future outcomes.
AI in Our Charter Schools
Caitlin Spencer
Created on October 2, 2025
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Transcript
AI in Our Charter Schools
Purpose, Practices, and Boundaries
Start
Module 1
What is Artifical Intelligence?
AI, or Artifical Intelligence ...
is technology that predicts patterns, generates text, or makes suggestions. Think of it as a helper that can offer ideas, but doesn't make decisions for you.
Everyday Examples of AI
You probably use AI in your everyday life and don't even realize it!
Next
Module 2
How Does AI Work?
Next
Don't forget, we have a staff meeting this afternoon.
I'll be there, but I might
AI in Action
be late
need to leave early
AI doesn't think or feel; it predicts what comes next based on data and patterns.
+info
Rewording
Summarizing
Drafting
Strengths & Limitations
Cannot replace judgement
Doesn't know context
Can make mistakes
Section III
Our Policy on AI Use
How can I use AI at CCS-America?
Communication support
Help draft emails, newsletters, and announcements. Be sure to revise any AI outputs to match your style and check for errors.
Lesson planning, grading, student work
Avoid using AI tools to plan extension/intervention lessons, to grade essays submitted, or for students to complete assignments. Following this guideline preserves professional integrity and ensures accuracy.
AI in our Classrooms: Do's and Don'ts
Click each item to reveal if it's an approved use (green) or not (red) of AI within our policies.
Using AI to assign grades to essays or other written assignments.
Using AI to draft the first version of an email reminding parents about picture day.
Using AI to create a basic outline for weekly parent updates that you can personalize with class-specific details each week.
Asking AI to check an email draft for typos or to adjust the tone so it's polite, professional, and easy to read.
Asking AI to design extension activities or intervention lessons.
Inputting student names, ID numbers, grades, or private information into AI tools.
Asking AI to rephrase a section of a weekly newsletter for clarity
Asking AI to decide how to address behavioral concerns, or how to communicate complex feedback
Remember, AI is a tool to support communication, not a substitute for teacher expertise, judgment, or confidentiality.
Module 4
Best Practices for Using AI
Writing Effective Prompts
What you ask determines what you get. Follow these guidelines to write an effective prompt:
Be specific about your goal and audience.
Include tone and context (formal parent email, friendly newsletter blurb, etc).
Mention the purpose (to inform, invite, remind, etc).
Writing Effective Prompts
Draft a friendly reminder email to 3rd-grade parents about picture day. It is this Friday. Students should wear their white uniform shirt.
Reword this announcement to sound consice and professional for a newsletter: "Field trip permission slips are due Wednesday."
Write an email about a student's behavior.
Draft a message to parents about a school play.
Always review, revise, and personalize AI-generated content.
AI doesn't know you, your students, or your school!
Always proofread AI text for accuracy and clarity.
Adjust the tone to sound like you. Warm, personal, but professional.
Verify all dates, names, and details. AI makes mistakes!
Always review, revise, and personalize AI-generated content.
Example: "Draft a friendly reminder email blurb to 3rd-grade parents about picture day. It is this Friday. Students should wear their white uniform shirt."
AI draft: "📸Students will wear their white shirt this Friday."
Revision: "Picture day is this Friday, October 10. Students should wear their white uniform shirt."
Protect Privacy & Professionalism
Follow these guidelines to protect your students' privacy and stay professional:
Never input personal information (student names, ID numbers, IEP details, etc.) into an AI tool.
Avoid sharing internal schoold documents or confidential content.
AI tools sometimes sprinkle in emojis or emoticons. Before sending, double-check that your message looks professional. Skip using emojis as bullet points or in formal emails.
Keep your Personal Touch
AI can help with the words, but you bring the meaning.
Parents and colleagues value your authenticity.
Personal touches (names, feedback, encouragement) should come from you.
Think of AI as a starting point. It should create a template or outline for you, not the whole story.
AI Use Checklist
Check out a prompt library here!
Module 5
Putting it into Practice
Practice Makes Professional
This module is about applying everything you've learned:
Using AI to save time, not replace judgment
Writing clear, specific prompts
Reviewing, editing, and personalizing output
Staying aligned with school policies
Activity 1: Draft!
Practice drafting a short prompt aligned with acceptable use. Example scenarios: A parent reminder, a newsletter update, a field trip follow-up
Activity 1: Draft!
Now, review the AI output and correct errors, adjust the tone, and add personal touches.
Activity 2: Review & Refine
Evaluate this AI-generated draft and revise it to fix inaccuracies, adjust the tone, and ensure compliance. Prompt: Write a friendly email to 4th-grade parents reminding them about our field trip this Friday. Include departure time (8:30 AM), lunch reminder, and what students should wear.
Draft: Students will enjoy their upcoming field trip on Friday, October 5th at 8:30 AM. We will have lunch and students should wear appropriate clothing.
Activity 3: Reflection
How could AI help you save time in communication tasks? What steps will you take to ensure accuracy and professionalism? How will you continue to model responsible technology use for students?
How does AI work?
AI doesn't think or feel in the way humans do; instead, it predicts what will happen next based on patterns and data it has been trained on, functioning primarily as a sophisticated tool for forecasting future outcomes.