course
Invoicing
Single invoicing functionality for multiple shipments
Single invoicing functionality for multiple shipments
What is this course about?
This course will outline the invoice functionality within CargoWise that allows a single invoice to be issued with the exclusion of Periodic Invoicing. Please refer to the CargoWise team if you have specific invoicing requirements you would like to discuss that has not been covered in this course.
Single invoicing functionality for multiple shipments
Key concepts of the course
Click on each concept to develop it with a brief definition or explanation.
Practical examples
File structure
Generating single invoices for different scenarios
+ info
+ info
+ info
Practical examples of each scenario with step-by-step outline.
Provides the explanation and use of each type with examples detailing file structure.
Describes the different scenarios for which CargoWise allows generating of single invoicing.
Single invoicing functionality for multiple shipments
Key Concepts of the Course
Describes the different scenarios for which CargoWise allows generating of single invoicing
Setting up the SCN file in a specific way to allow for single origin invoicing.
Setting up the BCN file in a specific way to allow for single destination invoicing.
generating single invoices for different scenarios
Single Invoice to Shipper (SCN File)
Single Invoice to Consignee (BCN File)
Combines multiple related sub-shipments under an exclusive master shipment for the purpose of invoicing a single organisation provided that the file does not meet the conditions of a BCN, SCN or invoicing an Overseas Agent
When invoicing a Overseas Agent a single invoice can be generated no matter the file type.
Single Invoice to Overseas Agent
Assembly Master (ASM) Invoicing
Introduction to different scenarios for single invoicing
Buyer's consol, Shipper's consol, Overseas Agent, Assembly Master
Different scenarios
Increased functionality
Requirement
Type
BCN Buyer's Consolidation
The BCN lead shipment can be used to total and bill out charges for all shipments to the consignee/destination debtor. It can also be used to submit a single import customs declaration to report on all linked shipments, if required
Multiple shipments with various shippers but a single consignee.
SCN Shipper's Consolidation
The SCN lead shipment can be used to total and bill out charges for all shipments to the shipper/origin debtor. It can also be used to submit a single export customs declaration to report on all linked shipments, if required.
Multiple shipments for a single shipper but various consignees.
It is common to issue a consolidated invoice to the Overseas Agent for multiple shipments on a consol.
Ability to raise a single invoice to a Overseas Agent
Single Overseas Invoice
Combines multiple related sub-shipments under an exclusive master shipment, where files do not meet BCN or SCN requirements. An assembly master acts like a dummy house bill. The real house bills are its sub-shipments.
ASM Assembly Master
The ASM shipment can be used to total and bill out charges for all shipments to a single shipper or consignee or debtor.
Can be used to submit customs messaging, if required.
Buyer's Consol
Deep dive into BCN file structure & invoicing capabilities
Buyer's Consol (BCN)
Buyer’s Consolidations are created when the consolidation contains multiple shipments with multiple shippers to the same consignee. Usually, the container is delivered to the consignee as a FCL delivery.
The system enables you to create individual House Bills and issue the charges to each supplier individually while designating one shipment as the Buyer’s Consol Lead for billing and autorating purposes on the import side. The shipment marked as the Buyer’s Consol Lead is useful in representing cargo from the import point of view, but the volume, weight, and packs count are individual on each shipment. The BCN lead shipment can be used to total and bill out charges for all shipments, and to submit a single import customs declaration to report on all linked shipments, if required.
+ info
To qualify as a BCN, the consignees MUST be the same organisation code AND the cargo must be shipped as an FCL container, i.e. CFS to CY.
For BCNs, the related CargoWise container modes should all be entered as “BCN” (shown by the green highlighted areas). Additional requirements are highlighted in RED, this is explained in more detail in the section below.
Buyer's Consol (BCN)
Nominating a BCN Lead
Select one of the shipments that will be nominated as the BCN Lead. To do this, open the shipment file & select BCN as the Shipment Type. This is your BCN Lead shipment.
It is highly recommended that you customise the shipment grid within the consol to include the below highlighted fields. These fields make it easy to:
- identify the container modes
- ensure they are correct
- identify the BCN Lead file
- link the sub-shipments to the BCN Lead
Invoice Examples
Examples of each invoicing scenario
BCN - file set up
It should be noted that there are various ways in which BCN files can be invoiced. This section specifically covers the way in a which a single consignee invoice can be generated. The ability to raise individual consignee invoices is possible, provided the consignee is happy to accept individual shipment invoices for BCN files. Review the consol & attached shipments to ensure the BCN conditions have all been met. Ensure the sell rates are entered against the consignee’s debtor code for each shipment file, this can be done via: • Autorating • Through the consol level “apportion revenue to shipments” function • Entering charges on each shipment manually
The view of the charges on the BCN Lead will display the charges for all shipments. The charge lines in blue indicated charges from the sub-shipments. This can also be seen by the Job Number column on the billing screen.
BCN - file set up
To generate a single invoice from the BCN Lead shipment, open the BCN Lead file & select Job Invoicing > Post Local Client Charges. All the revenue charges for the Local Client will now show as posted. Each shipment will reflect the posted charges & the invoice record will be linked in the Billing > AR Invoices tab.
BCN Lead shows all charges posted on a single invoicing, including the related shipments.
BCN Lead shows all charges posted on a single invoicing, including the related shipments. Click here to show a invoice example.
Assessment
Test what you've learned
Assessment
Assessment
Assessment
Assessment
References and additional resources
- Internal CargoWise Library
- CargoWise Buyer's Consol Video
Do you have questions?
We are here to help you. If something was not clear or you want to delve deeper into a topic, do not hesitate to contact us. Your curiosity is also part of the learning process.
Thank you for taking the course!
Single Invoicing Functionality
Lee-Ann Smeed
Created on October 1, 2025
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Transcript
course
Invoicing
Single invoicing functionality for multiple shipments
Single invoicing functionality for multiple shipments
What is this course about?
This course will outline the invoice functionality within CargoWise that allows a single invoice to be issued with the exclusion of Periodic Invoicing. Please refer to the CargoWise team if you have specific invoicing requirements you would like to discuss that has not been covered in this course.
Single invoicing functionality for multiple shipments
Key concepts of the course
Click on each concept to develop it with a brief definition or explanation.
Practical examples
File structure
Generating single invoices for different scenarios
+ info
+ info
+ info
Practical examples of each scenario with step-by-step outline.
Provides the explanation and use of each type with examples detailing file structure.
Describes the different scenarios for which CargoWise allows generating of single invoicing.
Single invoicing functionality for multiple shipments
Key Concepts of the Course
Describes the different scenarios for which CargoWise allows generating of single invoicing
Setting up the SCN file in a specific way to allow for single origin invoicing.
Setting up the BCN file in a specific way to allow for single destination invoicing.
generating single invoices for different scenarios
Single Invoice to Shipper (SCN File)
Single Invoice to Consignee (BCN File)
Combines multiple related sub-shipments under an exclusive master shipment for the purpose of invoicing a single organisation provided that the file does not meet the conditions of a BCN, SCN or invoicing an Overseas Agent
When invoicing a Overseas Agent a single invoice can be generated no matter the file type.
Single Invoice to Overseas Agent
Assembly Master (ASM) Invoicing
Introduction to different scenarios for single invoicing
Buyer's consol, Shipper's consol, Overseas Agent, Assembly Master
Different scenarios
Increased functionality
Requirement
Type
BCN Buyer's Consolidation
The BCN lead shipment can be used to total and bill out charges for all shipments to the consignee/destination debtor. It can also be used to submit a single import customs declaration to report on all linked shipments, if required
Multiple shipments with various shippers but a single consignee.
SCN Shipper's Consolidation
The SCN lead shipment can be used to total and bill out charges for all shipments to the shipper/origin debtor. It can also be used to submit a single export customs declaration to report on all linked shipments, if required.
Multiple shipments for a single shipper but various consignees.
It is common to issue a consolidated invoice to the Overseas Agent for multiple shipments on a consol.
Ability to raise a single invoice to a Overseas Agent
Single Overseas Invoice
Combines multiple related sub-shipments under an exclusive master shipment, where files do not meet BCN or SCN requirements. An assembly master acts like a dummy house bill. The real house bills are its sub-shipments.
ASM Assembly Master
The ASM shipment can be used to total and bill out charges for all shipments to a single shipper or consignee or debtor. Can be used to submit customs messaging, if required.
Buyer's Consol
Deep dive into BCN file structure & invoicing capabilities
Buyer's Consol (BCN)
Buyer’s Consolidations are created when the consolidation contains multiple shipments with multiple shippers to the same consignee. Usually, the container is delivered to the consignee as a FCL delivery. The system enables you to create individual House Bills and issue the charges to each supplier individually while designating one shipment as the Buyer’s Consol Lead for billing and autorating purposes on the import side. The shipment marked as the Buyer’s Consol Lead is useful in representing cargo from the import point of view, but the volume, weight, and packs count are individual on each shipment. The BCN lead shipment can be used to total and bill out charges for all shipments, and to submit a single import customs declaration to report on all linked shipments, if required.
+ info
To qualify as a BCN, the consignees MUST be the same organisation code AND the cargo must be shipped as an FCL container, i.e. CFS to CY. For BCNs, the related CargoWise container modes should all be entered as “BCN” (shown by the green highlighted areas). Additional requirements are highlighted in RED, this is explained in more detail in the section below.
Buyer's Consol (BCN)
Nominating a BCN Lead
Select one of the shipments that will be nominated as the BCN Lead. To do this, open the shipment file & select BCN as the Shipment Type. This is your BCN Lead shipment.
It is highly recommended that you customise the shipment grid within the consol to include the below highlighted fields. These fields make it easy to:
Invoice Examples
Examples of each invoicing scenario
BCN - file set up
It should be noted that there are various ways in which BCN files can be invoiced. This section specifically covers the way in a which a single consignee invoice can be generated. The ability to raise individual consignee invoices is possible, provided the consignee is happy to accept individual shipment invoices for BCN files. Review the consol & attached shipments to ensure the BCN conditions have all been met. Ensure the sell rates are entered against the consignee’s debtor code for each shipment file, this can be done via: • Autorating • Through the consol level “apportion revenue to shipments” function • Entering charges on each shipment manually
The view of the charges on the BCN Lead will display the charges for all shipments. The charge lines in blue indicated charges from the sub-shipments. This can also be seen by the Job Number column on the billing screen.
BCN - file set up
To generate a single invoice from the BCN Lead shipment, open the BCN Lead file & select Job Invoicing > Post Local Client Charges. All the revenue charges for the Local Client will now show as posted. Each shipment will reflect the posted charges & the invoice record will be linked in the Billing > AR Invoices tab.
BCN Lead shows all charges posted on a single invoicing, including the related shipments.
BCN Lead shows all charges posted on a single invoicing, including the related shipments. Click here to show a invoice example.
Assessment
Test what you've learned
Assessment
Assessment
Assessment
Assessment
References and additional resources
Do you have questions?
We are here to help you. If something was not clear or you want to delve deeper into a topic, do not hesitate to contact us. Your curiosity is also part of the learning process.
Thank you for taking the course!