Paying our Suppliers
The supplier should provide you with a quote for the product or service you want to commit to purchasing. This will either be a direct quote or fees/charges listed in a contract. Quotes should be as detailed as possible
Quote Received
Use Business World to create a requisiton. This should reflect any work order splits as well as scheduled payment e.g a line per month for monthly payments
e-Requisition Raised
PO Sent or Provided
Invoice Submitted
If the requisition date is set so it is in the past then the generated PO will always be sent to its creator.If you set a requisition's delivery date in the future then it should go straight to the supplier Either way we must ensure a PO is sent with the accompanying Supplier Code of Conduct (SCoC) and Terms
Suppliers should only submit invoices once they have a valid PO number. As this needs to be clearly referenced. All invoices should be sent to supplierinvoices@haymarket.com. Any queries should be sent to APQueries@haymarket.com
Registering our Suppliers
The supplier should provide you with a quote for the product or service you want to commit to purchasing. This will either be a direct quote or fees/charges listed in a contract. Quotes should be as detailed as possible
1. Get the relevant details
Head to 'Procurement' then 'Suppliers' to add your Supplier on BW. Fill in all the relevant information
2. Add them on Business World
3. Registration link sent
5. Completion email sent
Accounts Payable will review recently added suppliers on a daily basis and send them a reguistation link to our Arcus 'Supplier Information Management' Platform
You will receive two emails once the supplier has completed registration 1. directly from Business World and 2. from the Procurement team with a summary of risks
4. Supplier completes registration
This should take less than 10 minutes but some suppliers may need a nudge from you to complete
Venue Contracts
Authorised Signers
Under £50,000
- Donna Murphy or Philip Swinden (HBM)
- Issie Peate (Wonderly) or
- Rachael Prasher (Auto)
Over £50,000* Brian Freeman
Under £25,000 Richard Harding (CTO)
*Venues over £50,000 must be sent to the managing director e.g Philip or Donna (HBM), Issie (wonderly) or Rachael (Auto) before sending to Brian Freeman
Under £10,000
- Donna Murphy or Philip Swinden (HBM)
- Issie Peate (Wonderly) or
- Rachael Prasher (Auto)
Over £10,000 Brian Freeman (CFO)
(Where overarching T&Cs already exist) Under £10,000 Helen Horton (HBM) or Sandie Pears (Wonderly) Over £10,000
- Donna Murphy or Philip Swinden (HBM)
- Issie Peate (Wonderly) or
- Rachael Prasher (Auto)
Tech Contracts
Everything Else
Over £25,000 Brian Freeman (CFO)
Everything Else
Authorising & Signing Contracts
Paying Our Suppliers
Registering Our Suppliers
an overview of what happens from the moment you register your supplier
understanding who has been authorised to sign on the dotted line of any agreement
review how and when we pay our suppliers and the process involved
Info
Info
Info
supporters
Group Procurement
Created on September 12, 2025
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Transcript
Paying our Suppliers
The supplier should provide you with a quote for the product or service you want to commit to purchasing. This will either be a direct quote or fees/charges listed in a contract. Quotes should be as detailed as possible
Quote Received
Use Business World to create a requisiton. This should reflect any work order splits as well as scheduled payment e.g a line per month for monthly payments
e-Requisition Raised
PO Sent or Provided
Invoice Submitted
If the requisition date is set so it is in the past then the generated PO will always be sent to its creator.If you set a requisition's delivery date in the future then it should go straight to the supplier Either way we must ensure a PO is sent with the accompanying Supplier Code of Conduct (SCoC) and Terms
Suppliers should only submit invoices once they have a valid PO number. As this needs to be clearly referenced. All invoices should be sent to supplierinvoices@haymarket.com. Any queries should be sent to APQueries@haymarket.com
Registering our Suppliers
The supplier should provide you with a quote for the product or service you want to commit to purchasing. This will either be a direct quote or fees/charges listed in a contract. Quotes should be as detailed as possible
1. Get the relevant details
Head to 'Procurement' then 'Suppliers' to add your Supplier on BW. Fill in all the relevant information
2. Add them on Business World
3. Registration link sent
5. Completion email sent
Accounts Payable will review recently added suppliers on a daily basis and send them a reguistation link to our Arcus 'Supplier Information Management' Platform
You will receive two emails once the supplier has completed registration 1. directly from Business World and 2. from the Procurement team with a summary of risks
4. Supplier completes registration
This should take less than 10 minutes but some suppliers may need a nudge from you to complete
Venue Contracts
Authorised Signers
Under £50,000
- Donna Murphy or Philip Swinden (HBM)
- Issie Peate (Wonderly) or
- Rachael Prasher (Auto)
Over £50,000* Brian FreemanUnder £25,000 Richard Harding (CTO)
*Venues over £50,000 must be sent to the managing director e.g Philip or Donna (HBM), Issie (wonderly) or Rachael (Auto) before sending to Brian Freeman
Under £10,000
- Donna Murphy or Philip Swinden (HBM)
- Issie Peate (Wonderly) or
- Rachael Prasher (Auto)
Over £10,000 Brian Freeman (CFO)(Where overarching T&Cs already exist) Under £10,000 Helen Horton (HBM) or Sandie Pears (Wonderly) Over £10,000
Tech Contracts
Everything Else
Over £25,000 Brian Freeman (CFO)
Everything Else
Authorising & Signing Contracts
Paying Our Suppliers
Registering Our Suppliers
an overview of what happens from the moment you register your supplier
understanding who has been authorised to sign on the dotted line of any agreement
review how and when we pay our suppliers and the process involved
Info
Info
Info