MICROSOFT 365 COPILOT
Discover the tool that will revolutionize your way of working
Modules
Part 1: Introduction to Copilot
_______________________________________________________________________________________________________________________________________________
Introduction to Copilot
Part 2: Copilot in Microsoft 365 applications
_______________________________________________________________________________________________________________________________________________
Copilot in Outlook
Copilot in Teams
Copilot in Word
Copilot in PowerPoint
Copilot in Excel
Copilot in OneNote
Introduction to Copilot
1.1 Copilot: what, why, where, how, who? 1.2 Interacting well with Copilot 1.3 BelGPT remains YOUR ally
Copilot: what, Why, where, how, who?
What? What is Copilot?
An AI tool that looks like any other...
... but it multiplies possibilities thanks to its integration into Microsoft 365
Copilot: what, why, where, how, who?
What? What is Copilot?
Its advantages :
- Multifunction : It can write, summarize, rephrase, analyze, create, plan… in all the tools you are already using.
- Contextual : Copilot reads your documents, emails, Teams conversations, and adapts its responses to your work environment in a secure way.
- Proactive : It anticipates your needs, suggests actions, and helps you save time.
- Transversality : Copilot flows between your Microsoft applications and links your content for a smooth and continuous use.
Copilot: what, why, where, how, who?
Why? Why is it important for you?
Bel's ambition: to make GenAI your daily assistant. With Copilot, this promise becomes reality: seamlessly integrated into Microsoft 365, it understands your context, acts directly within your files and exchanges, and frees up your time to focus on higher-value tasks. And all of this is done in the respect of Microsoft standards regarding confidentiality and security: your data remains protected and accessible only by you.
Copilot: what, why, where, how, who?
Where? Where to find Copilot?
👉 You will find Copilot each time you see the logo
VIA TEAMS
VIA MICROSOFT APPLICATIONS
On Teams, you can find Copilot:
- On each of your chats (individual, group, meetings) by clicking on the logo at the top right
- On the direct chat with Copilot at the top of the conversation ribbon on the left
- On the application of the same name by clicking on "..." in the left ribbon
In all Microsoft apps, find Copilot by clicking on the logo at the top right of the application window
Copilot: what, why, where, how, who?
How? How does it work?
Powered by Azure OpenAI, Copilot relies on GPT-4 Turbo (or GPT-5 if you select it) combined with your Microsoft 365 tools - emails, documents, Teams, OneDrive - to generate contextual and relevant responses.
Privacy and Security
Copilot does not store your data and does not use it to train models. It only has access to documents already shared with you (SharePoint, emails, Teams…). Like any GenAI tool, it is designed to help you save time on low-value content, but every output must be reviewed and validated by you. "Copilot"... implies that you remain the pilot
Copilot: what, why, where, how, who?
Who? Who has access to Copilot within the organization?
The deployment of Copilot is gradual, with the first 1000 licenses distributed across different business units and functions. You are among the very first users to benefit from this tool - it is a real opportunity! Given the high cost of licenses, each user is invited to fully utilize the tool; otherwise, a reallocation may be implemented.
Interacting well with Copilot
A good prompt
The prompt will guide Copilot by specifying the objective of the request, the context, constraints, format, and target.
Constraint
Target
Format
Context
Objective
💡 Complete well-structured example: "Write a 300-word article aimed at marketing managers in large companies explaining how AI can improve customer relations. Use a professional yet accessible tone, and structure the article with an introduction, development, and conclusion."
A good prompt should therefore include these five elements to guide Copilot effectively.
Prompt gallery
Interacting well with Copilot
A good prompt
DO
- Be precise: specify the subject, the context, the goal, and if useful, the relevant entity / country
- Use clear keywords: for example “distribution contract”, “data protection”, “legal validation”
- Ask one question at a time
- Specify what you are looking for (information, template, reformulation, validation, etc.)
- Add context: the more elements Copilot has, the more relevant the response
- Feel free to request a new version (shortened, change tone, etc.)
- Always proofread the response before using it
DON'T
- Don’t ask vague or overly general questions
- Avoid using unclear or non-legal jargon: stay factual and business-oriented
- Don’t combine multiple tasks: complete one request before starting another
- Avoid including multiple questions in a single request
Interacting well with Copilot
A good prompt
BelGPT remains your ally
Strategic coexistence
Bel was a pioneer with BelGPT, providing access to AI to everyone long before most companies. With Copilot, we are taking a new step by deploying the tool to the first 1000 users.
BelGPT acts as a daily AI assistant for all collaborators...
... while Copilot accelerates the transformation for advanced users within the GenAI ecosystem.
MODULE is complete!
Ready to take it to the next level? Discover how Copilot amplifies your impact directly within your everyday Microsoft applications!
Go to the beginning
Prompt suggestions and Prompt Gallery
👉 You can access prompt suggestions directly from Copilot via the dedicated "View Prompts" button (see video below) Or view the Request Gallery by clicking on "See more" at the bottom of your conversation with Copilot and then "Prompt Gallery":
Format
The format specifies the form that the response should take. ✅ Good examples : "Present the information in a comparative table format." "Write the response in bullet points." "Generate a 2-minute script for an explanatory video."
Context
The context provides Copilot with the necessary information to understand the situation. ✅ Good examples : "As a marketing manager, prepare a launch plan for a new plant-based drink." "Based on my meeting notes below, write a clear and concise report." "Using the history of my previous emails with this client, write an appropriate response."
Target
The target defines who the generated content is intended for. ✅ Good examples : "Prepare a presentation for an executive committee." "Draft an announcement email for all employees." "Create a product brochure suitable for parents of young children."
Constraints
The constraint sets the rules or limits of the response. ✅ Good examples: "Write a LinkedIn post with a maximum of 600 characters." "Explain this study to me in simple language, high school level." "Propose a training plan respecting a budget of €5,000."
Objective
The objective specifies what kind of response we want from Copilot. ✅ Good examples : "Explain in 5 points the advantages of generative AI for customer service." "Write an automatic email for my sabbatical leave" "Summarize in 3 paragraphs maximum the dairy innovations of the 21st century."
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Transcript
MICROSOFT 365 COPILOT
Discover the tool that will revolutionize your way of working
Modules
Part 1: Introduction to Copilot
_______________________________________________________________________________________________________________________________________________
Introduction to Copilot
Part 2: Copilot in Microsoft 365 applications
_______________________________________________________________________________________________________________________________________________
Copilot in Outlook
Copilot in Teams
Copilot in Word
Copilot in PowerPoint
Copilot in Excel
Copilot in OneNote
Introduction to Copilot
1.1 Copilot: what, why, where, how, who? 1.2 Interacting well with Copilot 1.3 BelGPT remains YOUR ally
Copilot: what, Why, where, how, who?
What? What is Copilot?
An AI tool that looks like any other...
... but it multiplies possibilities thanks to its integration into Microsoft 365
Copilot: what, why, where, how, who?
What? What is Copilot?
Its advantages :
Copilot: what, why, where, how, who?
Why? Why is it important for you?
Bel's ambition: to make GenAI your daily assistant. With Copilot, this promise becomes reality: seamlessly integrated into Microsoft 365, it understands your context, acts directly within your files and exchanges, and frees up your time to focus on higher-value tasks. And all of this is done in the respect of Microsoft standards regarding confidentiality and security: your data remains protected and accessible only by you.
Copilot: what, why, where, how, who?
Where? Where to find Copilot?
👉 You will find Copilot each time you see the logo
VIA TEAMS
VIA MICROSOFT APPLICATIONS
On Teams, you can find Copilot:
In all Microsoft apps, find Copilot by clicking on the logo at the top right of the application window
Copilot: what, why, where, how, who?
How? How does it work?
Powered by Azure OpenAI, Copilot relies on GPT-4 Turbo (or GPT-5 if you select it) combined with your Microsoft 365 tools - emails, documents, Teams, OneDrive - to generate contextual and relevant responses.
Privacy and Security Copilot does not store your data and does not use it to train models. It only has access to documents already shared with you (SharePoint, emails, Teams…). Like any GenAI tool, it is designed to help you save time on low-value content, but every output must be reviewed and validated by you. "Copilot"... implies that you remain the pilot
Copilot: what, why, where, how, who?
Who? Who has access to Copilot within the organization?
The deployment of Copilot is gradual, with the first 1000 licenses distributed across different business units and functions. You are among the very first users to benefit from this tool - it is a real opportunity! Given the high cost of licenses, each user is invited to fully utilize the tool; otherwise, a reallocation may be implemented.
Interacting well with Copilot
A good prompt
The prompt will guide Copilot by specifying the objective of the request, the context, constraints, format, and target.
Constraint
Target
Format
Context
Objective
💡 Complete well-structured example: "Write a 300-word article aimed at marketing managers in large companies explaining how AI can improve customer relations. Use a professional yet accessible tone, and structure the article with an introduction, development, and conclusion."
A good prompt should therefore include these five elements to guide Copilot effectively.
Prompt gallery
Interacting well with Copilot
A good prompt
DO
DON'T
Interacting well with Copilot
A good prompt
BelGPT remains your ally
Strategic coexistence
Bel was a pioneer with BelGPT, providing access to AI to everyone long before most companies. With Copilot, we are taking a new step by deploying the tool to the first 1000 users.
BelGPT acts as a daily AI assistant for all collaborators...
... while Copilot accelerates the transformation for advanced users within the GenAI ecosystem.
MODULE is complete!
Ready to take it to the next level? Discover how Copilot amplifies your impact directly within your everyday Microsoft applications!
Go to the beginning
Prompt suggestions and Prompt Gallery
👉 You can access prompt suggestions directly from Copilot via the dedicated "View Prompts" button (see video below) Or view the Request Gallery by clicking on "See more" at the bottom of your conversation with Copilot and then "Prompt Gallery":
Format
The format specifies the form that the response should take. ✅ Good examples : "Present the information in a comparative table format." "Write the response in bullet points." "Generate a 2-minute script for an explanatory video."
Context
The context provides Copilot with the necessary information to understand the situation. ✅ Good examples : "As a marketing manager, prepare a launch plan for a new plant-based drink." "Based on my meeting notes below, write a clear and concise report." "Using the history of my previous emails with this client, write an appropriate response."
Target
The target defines who the generated content is intended for. ✅ Good examples : "Prepare a presentation for an executive committee." "Draft an announcement email for all employees." "Create a product brochure suitable for parents of young children."
Constraints
The constraint sets the rules or limits of the response. ✅ Good examples: "Write a LinkedIn post with a maximum of 600 characters." "Explain this study to me in simple language, high school level." "Propose a training plan respecting a budget of €5,000."
Objective
The objective specifies what kind of response we want from Copilot. ✅ Good examples : "Explain in 5 points the advantages of generative AI for customer service." "Write an automatic email for my sabbatical leave" "Summarize in 3 paragraphs maximum the dairy innovations of the 21st century."