NUTS & BOLTS MODULE
Treats & Reads 2025
Settling Finances & Rewards
Settling Finances & Rewards
Timeline
Settling Finances
Finalizing Rewards
Final Steps
Timeline
Program Ends
Online storefronts close
Nov 23
Rewards Deadline
Final day to make rewards selection and transfer product in M2
Nov 25
Late Payment Reports Due
Last day to submit Troop Late Payment reports
Dec 8
ACH Withdrawals & Deposits
Council makes withdrawals or deposits to troop bank accounts
Dec 19
Jan
Rewards Ship to Neighborhoods
Rewards ship to Neighborhood Treats & Reads Managers
Settling Finances
Tips for Money Management
Financial & Sales Reports
Recording Transactions
Reporting Late Payments
Tips for Good Money Management
ACH withdrawals & deposits will be made Dec 19, so make sure the appropriate funds are in your troop's bank account by this date
If needed, Troop Late Payment Reports are due Dec 8 & are located in the volunteer resources section of the Treats & Reads webpage
Avoid Girl Scouts bringing payments to school or any money being dropped off to you when you're not home
Keep an eye out for an ACH notice email, sent Dec 12, and note the amount to be withdrawn or deposited
Count payments with the caregiver and complete a receipt together
Use this side of the card to provide more information about a topic. Focus on one concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on one concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on one concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on one concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on one concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on one concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on one concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on one concept. Make learning and communication more efficient.
Use receipts for all product you give out and all money you take in
Deposit checks and cash frequently into the troop's bank account
Title
Write a brief description here
Financial & Sales Reports
- Use financial and sales reports to track missing payments from your troop and review trends in your troop's sales and
Accessing Reports
- A Girl Scout with an M2 campaign can also view their sales & customer information & financials under the Sales Report icon
Recording Payment & Product Transfers
- Remember to carefully record all payments in M2
- You may also need to do product transfers
Reporting Late Payments
- Late payment reports must be submitted by Dec 8 via online form
Late Payment Form
More About Reporting Late Payments...
Adults who never make payment will have a funds handling restriction placed on their account
The troop's ACH withdrawal amount will reflect a decrease of the amount due from the caregiver
The GSEM finance department will complete the debt collection process
This includes Troop Treats & Reads Managers & Leaders when necessary
Takes burden to collect off the troop manager and troop
Title
Use this side to give more information about a topic.
Use this side to give more information about a topic.
Use this side to give more information about a topic.
Use this side to give more information about a topic.
Use this side to give more information about a topic.
Use this side to give more information about a topic.
Subtitle
Finalizing Rewards
Earning Rewards
Distributing Rewards
Final Steps
Transfer Remaining Product
Ensure Product Delivery & Reward Selections
Finalize Transactions & Report Late Payments
Distribute Troop Rewards
ONLINE RESOURCES
GSEM Volunteer Webpage
- Tip sheets
- Themed activities for your troop
- Treats & Read Rallyhood
- M2 Help Videos
- Troop Late Payment Reports
- Materials Request Form
- M2 Customer Care section for order and product issues
THANK YOU, AND GOOD LUCK TO YOU & YOUR GIRL SCOUTS THIS SEASON!
- Your Neighborhood Treats & Reads Manager should reach out to arrange pickup when rewards are received
- Promptly report any shortages to your Neighborhood Treats & Reads Manager so that replacements can be secured from our vendor
- Don't take more than a few weeks to distribute your troop's rewards
Girl Scouts Deliver Product and Make Reward Selections
- Encourage your Girl Scouts to complete product delivery and collect customer payments in a timely manner
- Confirm your troop has made all individual reward selections in M2 by Nov. 25
Don't forget that we've compiled a collection of resources in the volunteer section of our Treats & Reads webpage. Click the bear icon to link to the page. You can bookmark and revisit this site for M2 help videos, program tip sheets, themed activities for your Girl Scouts, and important finance and materials forms.
Let's review the final steps you'll need to take as your troop's Treats & Reads Manager. Click on each step on screen to make sure you're prepared to successfully wrap up the program.
More about the
Troop Summary Report
- Shows all the details of the M2 campaign activity for the troop
- Balance Due = how much your troop owes to Council for product
- If the number is zero, you owe nothing
- If the number is in parentheses or shows as a negative, your troop is actually owed a deposit from council. This will occur if your troop’s online sales exceeded order card sales
Final Product Transfers
The final day to transfer product to Girl Scouts in your troop is Nov. 25
Return to this main navigation menu
Return to the previous page
Move forward to the next page
Play or pause the main page audio
Access transcript of the main page audio
Finalize Payments & Report Late Payments
- Collect, deposit, and record payments by Dec. 8
- Complete any Troop Late Payment Reports needed by Dec. 8
This module will cover the final phase of the Treats & Reads program. In this phase, you will work to collect final payments from your troop, settling your finances to prepare for Council's ACH withdrawals and deposits in December. Be sure to submit any necessary late payment forms by December 8th. You will also review the rewards process, including Girl Scout reward selection in November and arrival and distribution in January.
Important dates and deadlines associated with this period of the program are highlighted on the timeline. We suggest adding these to your personal calendar if you haven't already.
As you work on settling your troop's finances, you may receive additional Girl Scout payments you were previously missing. Remember to use receipts and record payment in M2 to document these transactions. You can return to the Delivery & Payment module for a refresher on these processes, as diligent record keeping is vital in maintaining good troop finances.
Toward the end of the program, you may also need to transfer product to Girl Scouts to make final girl-delivered sales. This process is detailed in the video at the bottom of the page.
Flip through the cards for tips on good money management. Remember, use receipts for all product you give out & all money you take in. Always count payments with the Girl Scout's caregiver & complete a receipt together. You are accountable for all money collection for this program, so don’t allow another volunteer deposit payments directly without going through you for recordkeeping.
Don’t request or encourage Girl Scouts to bring payments to school or be dropped off to you when you’re not home. Not only is the money at risk of going missing, but it doesn’t allow you to count & use a receipt to verify or prove payment. Deposit checks & cash frequently to avoid carrying large amounts of cash at a given time. If you have a caregiver who has not paid the troop for their product, you need to submit a Troop Late Payment Report by December 8th. You'll learn more about troop late payment forms later in this training.
You will receive an ACH notification a week before the withdrawal is made.
Distribute Rewards
- Rewards will arrive in your neighborhood in January
- After picking them up, don't wait too long to distribute rewards to your troop
- Promptly report any reward shortages to your Neighborhood Treats & Reads Manager
It is important to gather any missing payment in a timely manner, and you can use the various financial reports available on M2 to track missing payments as well as review trends in your troop's sales. Click on the green shape on screen to learn how to access these reports.
A Girl Scout and her caregivers can also view their own sales activity through the M2 site. They can click on the Sales Report icon on their M2 dashboard to get a screen that looks much like the troop’s sales reports. However, they will also be able to see supporter order details, so they have the contact information to coordinate girl-delivery orders.
Congratulations, you have now completed the Nuts & Bolts troop level training modules for the Treats & Reads programs. Thank you for your time, and for all of the hard work you do to make your Girl Scout's experience worth while. Please don't hesitate to return to these trainings as a reference, or utilize the other resources Girl Scouts of Eastern Missouri and M2 have provided for you and your troop to have a successful Treats & reads program. Happy Girl Scouting!
A troop late payment should be reported should if you have not received the full balance of treats & reads money due by December 8th. This is an important step to protect your troop’s financial resources, even if you anticipate the funds will be turned in to you soon. The purpose of the Late Payment Report is to take the burden of collection from the troop & move it to council. Council will complete the debt collection process & the troop’s ACH withdrawal amount will reflect a decrease of the late payment reported. Adults who never make payment will have a no funds handling restriction placed on their account. No Funds Handling Restrictions were covered in the Participation Requirements section of module 2, Getting Started. You can return to that module if you'd like a refresher on this restriction. The late payment report is available on the treats & Reads webpage, or you can click the form button onscreen & bookmark for later use.
Your primary responsibility at the end of the Treats & Reads program is to settle your troop's finances. This includes maintaining good management practices, tracking missing payments and excess product inventory through M2 reports, proper record keeping, and reporting late payments. Move to the first topic by clicking the right facing arrow on the navigation bar, or select the topic you'd like to learn more about.
Once the Treats & Reads sale is complete, it is time to ensure your Girl Scouts receive all of the rewards they earned for their hard work. Click on Earning Rewards button to learn about the selection and verification process that must be completed by Nov 25th on M2. Click on the Distributing Rewards button to learn about when rewards arrive and best practices on getting them out to your troop.
Welcome to Nuts & Bolts Module 5: Settling Finances and Rewards. This is the final module in the Nuts & Bolts series, and covers the last phase of the Treats & Reads program. In this module, you'll learn about settling your troop's finances for final payment, as well as the process for reward distribution. Throughout this training, you'll use the navigation icons on the right edge of the training window to move through the module. If you need a refresher on navigation instructions, please revisit the navigation page of Module 1 or select the information icon in the lower left portion of this page.
- Rewards are automatically calculated in M2
- To view earned rewards, choose the Rewards link on your troop dashboard
- On rewards levels with multiple choices, the last day for Girl Scouts to make selections in M2 is Nov 25
- Print delivery tickets by troop or girl before rewards arrive in January to keep track of which Girl Scouts earned which rewards
2025 Nuts & Bolts Module 5
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Transcript
NUTS & BOLTS MODULE
Treats & Reads 2025
Settling Finances & Rewards
Settling Finances & Rewards
Timeline
Settling Finances
Finalizing Rewards
Final Steps
Timeline
Program Ends
Online storefronts close
Nov 23
Rewards Deadline
Final day to make rewards selection and transfer product in M2
Nov 25
Late Payment Reports Due
Last day to submit Troop Late Payment reports
Dec 8
ACH Withdrawals & Deposits
Council makes withdrawals or deposits to troop bank accounts
Dec 19
Jan
Rewards Ship to Neighborhoods
Rewards ship to Neighborhood Treats & Reads Managers
Settling Finances
Tips for Money Management
Financial & Sales Reports
Recording Transactions
Reporting Late Payments
Tips for Good Money Management
ACH withdrawals & deposits will be made Dec 19, so make sure the appropriate funds are in your troop's bank account by this date
If needed, Troop Late Payment Reports are due Dec 8 & are located in the volunteer resources section of the Treats & Reads webpage
Avoid Girl Scouts bringing payments to school or any money being dropped off to you when you're not home
Keep an eye out for an ACH notice email, sent Dec 12, and note the amount to be withdrawn or deposited
Count payments with the caregiver and complete a receipt together
Use this side of the card to provide more information about a topic. Focus on one concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on one concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on one concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on one concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on one concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on one concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on one concept. Make learning and communication more efficient.
Use this side of the card to provide more information about a topic. Focus on one concept. Make learning and communication more efficient.
Use receipts for all product you give out and all money you take in
Deposit checks and cash frequently into the troop's bank account
Title
Write a brief description here
Financial & Sales Reports
Accessing Reports
Recording Payment & Product Transfers
Reporting Late Payments
Late Payment Form
More About Reporting Late Payments...
Adults who never make payment will have a funds handling restriction placed on their account
The troop's ACH withdrawal amount will reflect a decrease of the amount due from the caregiver
The GSEM finance department will complete the debt collection process
This includes Troop Treats & Reads Managers & Leaders when necessary
Takes burden to collect off the troop manager and troop
Title
Use this side to give more information about a topic.
Use this side to give more information about a topic.
Use this side to give more information about a topic.
Use this side to give more information about a topic.
Use this side to give more information about a topic.
Use this side to give more information about a topic.
Subtitle
Finalizing Rewards
Earning Rewards
Distributing Rewards
Final Steps
Transfer Remaining Product
Ensure Product Delivery & Reward Selections
Finalize Transactions & Report Late Payments
Distribute Troop Rewards
ONLINE RESOURCES
GSEM Volunteer Webpage
THANK YOU, AND GOOD LUCK TO YOU & YOUR GIRL SCOUTS THIS SEASON!
Girl Scouts Deliver Product and Make Reward Selections
Don't forget that we've compiled a collection of resources in the volunteer section of our Treats & Reads webpage. Click the bear icon to link to the page. You can bookmark and revisit this site for M2 help videos, program tip sheets, themed activities for your Girl Scouts, and important finance and materials forms.
Let's review the final steps you'll need to take as your troop's Treats & Reads Manager. Click on each step on screen to make sure you're prepared to successfully wrap up the program.
More about the
Troop Summary Report
Final Product Transfers
The final day to transfer product to Girl Scouts in your troop is Nov. 25
Return to this main navigation menu
Return to the previous page
Move forward to the next page
Play or pause the main page audio
Access transcript of the main page audio
Finalize Payments & Report Late Payments
This module will cover the final phase of the Treats & Reads program. In this phase, you will work to collect final payments from your troop, settling your finances to prepare for Council's ACH withdrawals and deposits in December. Be sure to submit any necessary late payment forms by December 8th. You will also review the rewards process, including Girl Scout reward selection in November and arrival and distribution in January. Important dates and deadlines associated with this period of the program are highlighted on the timeline. We suggest adding these to your personal calendar if you haven't already.
As you work on settling your troop's finances, you may receive additional Girl Scout payments you were previously missing. Remember to use receipts and record payment in M2 to document these transactions. You can return to the Delivery & Payment module for a refresher on these processes, as diligent record keeping is vital in maintaining good troop finances. Toward the end of the program, you may also need to transfer product to Girl Scouts to make final girl-delivered sales. This process is detailed in the video at the bottom of the page.
Flip through the cards for tips on good money management. Remember, use receipts for all product you give out & all money you take in. Always count payments with the Girl Scout's caregiver & complete a receipt together. You are accountable for all money collection for this program, so don’t allow another volunteer deposit payments directly without going through you for recordkeeping. Don’t request or encourage Girl Scouts to bring payments to school or be dropped off to you when you’re not home. Not only is the money at risk of going missing, but it doesn’t allow you to count & use a receipt to verify or prove payment. Deposit checks & cash frequently to avoid carrying large amounts of cash at a given time. If you have a caregiver who has not paid the troop for their product, you need to submit a Troop Late Payment Report by December 8th. You'll learn more about troop late payment forms later in this training. You will receive an ACH notification a week before the withdrawal is made.
Distribute Rewards
It is important to gather any missing payment in a timely manner, and you can use the various financial reports available on M2 to track missing payments as well as review trends in your troop's sales. Click on the green shape on screen to learn how to access these reports. A Girl Scout and her caregivers can also view their own sales activity through the M2 site. They can click on the Sales Report icon on their M2 dashboard to get a screen that looks much like the troop’s sales reports. However, they will also be able to see supporter order details, so they have the contact information to coordinate girl-delivery orders.
Congratulations, you have now completed the Nuts & Bolts troop level training modules for the Treats & Reads programs. Thank you for your time, and for all of the hard work you do to make your Girl Scout's experience worth while. Please don't hesitate to return to these trainings as a reference, or utilize the other resources Girl Scouts of Eastern Missouri and M2 have provided for you and your troop to have a successful Treats & reads program. Happy Girl Scouting!
A troop late payment should be reported should if you have not received the full balance of treats & reads money due by December 8th. This is an important step to protect your troop’s financial resources, even if you anticipate the funds will be turned in to you soon. The purpose of the Late Payment Report is to take the burden of collection from the troop & move it to council. Council will complete the debt collection process & the troop’s ACH withdrawal amount will reflect a decrease of the late payment reported. Adults who never make payment will have a no funds handling restriction placed on their account. No Funds Handling Restrictions were covered in the Participation Requirements section of module 2, Getting Started. You can return to that module if you'd like a refresher on this restriction. The late payment report is available on the treats & Reads webpage, or you can click the form button onscreen & bookmark for later use.
Your primary responsibility at the end of the Treats & Reads program is to settle your troop's finances. This includes maintaining good management practices, tracking missing payments and excess product inventory through M2 reports, proper record keeping, and reporting late payments. Move to the first topic by clicking the right facing arrow on the navigation bar, or select the topic you'd like to learn more about.
Once the Treats & Reads sale is complete, it is time to ensure your Girl Scouts receive all of the rewards they earned for their hard work. Click on Earning Rewards button to learn about the selection and verification process that must be completed by Nov 25th on M2. Click on the Distributing Rewards button to learn about when rewards arrive and best practices on getting them out to your troop.
Welcome to Nuts & Bolts Module 5: Settling Finances and Rewards. This is the final module in the Nuts & Bolts series, and covers the last phase of the Treats & Reads program. In this module, you'll learn about settling your troop's finances for final payment, as well as the process for reward distribution. Throughout this training, you'll use the navigation icons on the right edge of the training window to move through the module. If you need a refresher on navigation instructions, please revisit the navigation page of Module 1 or select the information icon in the lower left portion of this page.