SC Ready Practice Test Timeline

Meeting Street Schools

SC Ready Practice Test Timeline

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July

April

February

September

Data Release & Initial Reporting

System Readiness & Material Distribution

Precode Data Collection (Update File)

Initial Planning & Pre-Webinar Preparation

March

May

August

January

Pretest Training & Stakeholder Communication

Testing Window & Material Return

Final Reporting & Distribution of Printed Materials

Material Ordering & Precode Data Collection (Print File)

Objectives:

• Distribute final printed reports and materials to schools• Support schools in using the data for instructional planning and improvement

Actions & Deliverables:

• Districts Receive Printed ISRs, Student Labels, and User Guides
• Who: Testing Contractor, School Districts, School Leaders
• What: Distribute and confirm receipt of all printed assessment materials
• Deliverable: Receipt confirmations, quality check reports, and a plan for utilizing the materials for progress review

Objectives:

Actions & Deliverables:

• Provide in-depth training on test security, procedures, and data integrity• Inform parents and school leaders about the testing schedule and policies

• Pretest Workshop Webinar for DTCs
• Who: District Test Coordinators
• What: Training on test security, logistics, and data protocols
• Deliverable: Attendance records, training materials, and Q&A summary
• Pretest Workshop Webinars for STCs (March 13 & 20, 2025):
• Who: School Test Coordinators, Test Administrators, Monitors
• What: Detailed training sessions on administration and accommodation procedures
• Deliverable: Training modules, interactive guides, and certificates of completion
• Parent & School Leader Communication (March–April 2025):
• Who: School Leaders, Communication Specialists
• What: Distribute detailed testing schedule, policies, and support contacts
• Deliverable: Parent Information Packets and leadership meeting agendas

Objectives:

• Finalize scoring and securely release assessment data• Provide initial performance data for district review

Actions & Deliverables:

• Data Files, ISRs, and Rosters Posted
• Who: Testing Contractor (DRC), SCDE
• What: Post all data files, Individual Student Reports (ISRs), and rosters on the DRC INSIGHT Portal
• Deliverable: Accessible digital reports and secure performance data
• Direction: Verify accuracy and data integrity before release

Actions & Deliverables:

Objectives:

• Technology Coordinator Webinar

- Who: Technology Coordinators, IT leads- What: Overview of technical requirements and secure online testing protocols- Deliverable: Webinar agenda, training materials, and Q&A summary

• Begin preliminary internal planning meetings with DTCs, STCs, special education staff, and IT teams

- Deliverable: Draft project plan, initial RACI matrix, and risk assessment outline

• Prepare initial communication templates for teachers, students, parents, and school leaders

• Set the foundation for the SC READY testing cycle• Engage technology coordinators and begin initial planning

Objectives:

Update and finalize student data to reflect any changes• Ensure all records are accurate for test administration

Actions & Deliverables:

• Precode Data Collection (Update File on February 25, 2025):
• Who: DTCs, Data Analysts, Special Education Coordinators
• What: Update the precode file and submit to SCDE
• Deliverable: Finalized and accurate student record file with proper accommodation coding

Objectives:

Actions & Deliverables:

• Provide in-depth training on test security, procedures, and data integrity• Inform parents and school leaders about the testing schedule and policies

• Student and Test Management Availability (April 9, 2025):
• Who: IT Departments, DTCs
• What: Confirm that the online testing platform is accessible
• Deliverable: System readiness confirmation
• Materials Arrive in Districts (April 9, 2025):

• Who: DTCs, Logistics Teams
• What: Verify and document receipt of all test materials
• Deliverable: Inventory checklists and shipment confirmations
• Additional Materials Ordering Window (April 10 – May 28, 2025):
• Who: Procurement Teams, DTCs
• What: Process any additional material orders as needed
• Deliverable: Updated inventory records
• Final Stakeholder Communication:
• Who: All stakeholders (Teachers, Parents, School Leaders)
• What: Issue final instructions and testing schedules
• Deliverable: Final detailed emails and digital resource links

Objectives:

Actions & Deliverables:

• Secure all necessary test materials• Ensure student data (including accommodations) is up-to-date for test administration

• DRC INSIGHT Ordering Window
• Who: DTCs, IT staff, Procurement Teams
• What: Place orders for secure test materials (online/paper)
• Deliverable: Confirmed orders and inventory lists
• Precode Data Collection (Print File on January 20, 2025):
• Who: DTCs, Special Education Coordinators
• What: Collect and verify the print precode file for student records
• Deliverable: Accurate precode file ensuring correct accommodation flags

Objectives:

Actions & Deliverables:

• Online Testing Window:
• Who: Teachers, TAs, IT Support
• What: Administer online tests during the last 20 school days (per district calendar)
• Deliverable: Completed online tests with secure logins and attendance records
• Paper Testing Window:
• Who: STCs, TAs
• What: Administer paper tests during the first 10 days of the district’s testing window
• Deliverable: Collected answer documents with signed security checklists

• Deadline for Scorable Materials Return
• Who: DTCs, Logistics Coordinators
• What: Ship all scorable and non-scorable materials to the contractor
• Deliverable: Shipment tracking records and receipt confirmations

Conduct the tests within the designated testing windows • Ensure all test materials are securely collected and shipped