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Using AI in the Workplace (intro)

Disability Mentors G

Created on March 5, 2025

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Transcript

Using AI in the Workplace

AI in Administrative Tasks
  • Optimization of Routine Tasks
  • Enhanced Communication
  • Decision Support
  • Paradigm Shift in Administrative Operations
(Walz, 2024)

How AI Enhances Administrative Efficiency and Productivity?

Automating Routine Tasks Tools like AI-based virtual assistants manage calendars, book appointments, and send reminders. Intelligent Data Management AI can categorize and retrieve information quickly, making it easier to manage documents and records. Enhancing Communication AI-powered chatbots and virtual assistants handle common inquiries, providing instant responses and routing complex issues. Streamlining Workflow Management Project management tools allocate tasks based on team members’ skills and availability and provide real-time updates on project status. Enhancing Decision-Making AI algorithms predict trends and outcomes, helping administrators make informed decisions about resource allocation and process improvements. Improving Document Processing AI-powered OCR and NLP technology digitizes paper documents and extracts information, automating document review and approval processes. (Walz, 2024)

Potential Challenges & Considerations For Using AI

  • Bias and Fairness
  • Interpretability and Transparency
  • Ethical Considerations
  • Skill Gaps and Training
  • Costs
  • Regulatory and Legal Compliance
  • Integration with Existing Systems
  • Security Risks
  • Social Impact and Job Displacement

How to Leverage AI in the Workplace To Optimize Your Workflow

Identify Tasks Requiring AI Automation

  • Data Entry and Analysis
  • Scheduling and Email Management
  • Student Service Inquiries
  • Content Creation and Editing Bulleted list

The AI Toolbox

  • Task Automation Tools
  • Project Management Tools
  • Communication Tools
  • Research and Analysis Tools

Walz, R. (2024) 10 Effective Ways To Use AI for Administrative Tasks In 2024, Numerous, July 2024, https://numerous.ai/blog/ai-for-administrative-tasks Walz, R. (2024) How to Leverage AI in the Workplace To Optimize Your Workflow, Numerous, May 2024, https://numerous.ai/blog/ai-in-the-workplace

A perfect conclusion (not yet..)

GCU Disability Team