ALM SOLUTIONS

-Thomas Barrett Bowden Jr -Dundy Vishnu Vardhan Kodela -Hema Supraja Manimelu

CSM 8610: Construction Control through CII Best Practices; Fall 2024

CII Best Practice Corporate Implementation Champions Team

ALM SOLUTIONS

SAMPLE COVER LETTER

Dear ALM Solutions Employees, I hope this letter finds you well. As members of the CII Best Practice Corporate Implementation Champions Team at ALM Solutions, we are pleased to inform you of some exciting news about our company's recent award of an EPCC contract for an offshore oil production plant in the US Gulf. Given this noteworthy accomplishment and ALM Solutions' goal of delivering turnkey, lump-sum, fast-track projects worldwide, we understand the necessity of improving our formal systems and processes. We think that the recent establishment of our organization offers a special chance to put these changes into practice for the success of our projects and the organization as a whole. We are Thomas, Dundy, and Supraja, and we were recently hired to spearhead ALM Solutions' efforts as members of the CII Best Practice Corporate Implementation Champions Team. For ALM Solutions' Project Delivery System, our main duty is to determine and apply CII Best Practices. We've determined that Advanced Work Packaging will be the first CII Best Practice to be implemented after carefully examining ALM Solutions' present procedures. All detailed work packages, including those for engineering, building, and installation, are collectively referred to as the overall work package. This process forms an excellent foundation for efficient and forward-thinking construction methods and perfectly harmonizes with EPCC contracts. We have created a thorough plan that details the essential components for incorporating this best practice into our business PDS to guarantee the effective implementation of AWP. We truly think that proactive measures in addition to a well-organized plan are essential for a successful implementation. The next seven pages offer in-depth explanations of our implementation strategy and the main components that will direct us along this procedure. We urge each of you to carefully go over the implementation plan and become acquainted with its main components. Your assistance, participation, and input would be greatly valued as we collaborate to improve our project management procedures and support ALM Solutions' ongoing success.We appreciate your time, and as we start this exciting road of integrating Advanced Work Packaging into our Project Delivery System, we look forward to working with you all. Best regards, Thomas, Dundy, and Supraja CII Best Practice Corporate Implementation Champions Team ALM Solutions

IMPLEMENTATION MATRIX

Using the "Implementation Matrix," we can see how ALM hopes to convince the Project Delivery System that "Advanced Work Packaging" is a legitimate and lucrative practice. The table below provides a high-level summary of the risks associated with deploying "Advanced Work Packaging" inside ALM over time. Within the PDS for "Advanced Work Packaging" with ALM's offshore drilling division, the components—Focus, Task,Barriers, Strategy, and Success—Intersect with the phases or "Steps" of Preparing, Initiating, Growing, and Establishing.

IMPLEMENTATION plan

The Advanced Work Packaging (AWP) phases and the execution milestones in the given plan are in line with the ALM Solutions project delivery system: Preparing and Initiating are the first two implementation processes, and they match the AWP preliminary design stage. While the planning stage~ assesses the eight change areas, the initiating phase applies AWP in a restricted environment. The AWP's thorough design stage aligns with the "Growing" implementation step, which highlights the practice's growth. During this stage, evaluating the improvement-measuring component becomes crucial. The AWP Construction stage corresponds to the last "Establishing" implementation step. At this point, the emphasis switches to describing to project owners the advantages of AWP.

IMPLIMENTATION PLAN

Preliminary Design, Detailed Design, Construction

ADVANCED WORK PACKAGING

Engineering, Procurement, Construction, Commissioning

PROJECT DELIVERY SYSTEMS

Preparing, Initiating, Growing, Establishing

IMPLEMENTATIONSTEPS

STEP 1: PREPARING

Barriers: Anticipate resistance to change, insufficient understanding of AWP advantages, and concerns over the additional time and effort needed to implement AWP.

Success: Measure improvements in workforce readiness, increased efficiency, and establish a foundation for effective AWP implementation.

Strategies: Conduct workshops on change management, hold training sessions on AWP tools, and finalize the current state assessment. Address resistance by emphasizing the benefits of AWP through educational initiatives.

Task: Conduct a detailed assessment of current project management procedures, identify skill gaps, and create training plans to ensure workforce readiness. Assess the technology infrastructure to ensure compliance with AWP procedures, and schedule necessary updates.

Focus: Develop a comprehensive understanding of AWP and its benefits, evaluate the current state of the PDS, and educate the workforce.

Describe the problem you are going to solve and, above all, the reason why your idea is interesting

Focus: Pilot the implementation of the principles of AWP on a modest project to learn how to adjust.

Task: Develop a cross-functional team that will implement AWP on a new EPCC project for an offshore oil production facility in the US Gulf.

Barriers: Integration into existing workflows and limited AWP experience may present barriers

Success: The success of this step will be assured with the completion of the pilot project highlighting the feasibility of AWP. Positive responses from the cross-functional team will indicate a successful introduction of AWP techniques.

Strategies: Seek input from AWP professionals or consultants, implement periodic monitoring, and evaluate the effectiveness of the implementation plan.

Step 2: Initiating

Barriers: Resource limitations and resistance from employees unfamiliar with AWP.

Success: It can be measured by the number of projects that have successfully applied AWP principles, demonstrating scalability and reliability.

STEP 3: GROWING STEP

Strategies: Allocate resources strategically, develop mentoring programs pairing experienced and inexperienced team members, and use a balanced scorecard approach to evaluate progress.

Task: Integrate AWP into ongoing projects, hold knowledge-sharing meetings, and establish a continuous improvement culture.

Focus: Expand AWP implementation across multiple projects and establish a system of continuous improvement.

Describe the problem you are going to solve and, above all, the reason why your idea is interesting

Focus: Institutionalize AWP as a corporate practice and align leadership with AWP ideals.

Barriers: The risk of complacency following the early successes and ensuring continued sustained leadership support.

Strategies: Establish recognition programs for identified AWP accomplishments, establish leadership training, and establish a culture that embraces values around AWP principles.

Success: Success is evidenced when leadership promotes AWP on their own, which reflects its being institutionalized into the heart of ALM Solutions.

Task: Formalize AWP into corporate process, continue leadership development regarding AWP, and ensure sustained interest in the usage of AWP.

Step 4: ESTABLISHING

Communication: Provide a communication plan incorporating various meeting types, newsletters, and an AWP-specific website. This will maintain awareness of the status, current resources, guidelines, and best practices among the stakeholder community. Buy-in: Early involvement of key decision makers will be important in AWP to gain their buy-in or agreement. Benefits including improved project control, reduction of costs, and also improved safety performance should be accentuated. Resources: Provide training, support, and guidance from dedicated AWP specialists, and invest in the tools and software necessary for preparing, managing, and executing work packages. Measuring Improvements: During each step, establish progress benchmarks, while management and quality control meetings take place bi-weekly among leadership to align on developing the AWP-based PDS.

Implementation Elements

Conclusion AWP principles play a very important role in the pursuit of establishing a new Project Delivery System focused on Advanced Work Packaging for offshore drilling in the US Gulf Coast. By implementing AWP as a CII Best Practice, ALM Solutions can establish a robust and repeatable PDS that will enable it to successfully execute complex EPCC projects, achieve growth objectives, and maintain a competitive edge in the market. This implementation plan, with its structured approach, will ensure that ALM Solutions gains maximum benefits from AWP in the execution of successful projects and contributes to long-term company success.

CONCLUSION

THANK YOU