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Time Management Hacks!
Phoebe
Created on November 26, 2024
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Time Management Hacks
Time is one of your most valuable resources, and learning to manage it effectively can make a huge difference in your productivity and well-being. This short course is designed to give you simple, practical strategies you can start using right away. In just 5 minutes, you'll discover: How to prioritize tasks like a pro. Quick techniques to stay focused and avoid procrastination. Easy ways to make the most of every minute. Let’s get started—because better time management means less stress and more success!
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Introduction to Time Management
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Welcome! In this quick course, you’ll learn simple hacks to manage your time better. Let’s start with the basics—what is time management?
It’s the ability to plan and control how you spend your hours to maximize productivity. Common challenges include procrastination, multitasking, and distractions. But don’t worry—we’ve got you covered!
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True or false...
True or false...
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Prioritising Techniques
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Prioritising Techniques
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Neither important nor urgent → Eliminate it Example: Checking social media This task is neither important to your goals nor urgent to your responsibilities. It can be a significant distraction that eats up your valuable time. Action: Eliminate or limit this activity during work hours. Use apps or tools to block social media sites while working or allocate a short, specific break for leisure browsing.
Not important but urgent → Postpone it Example: Developing a strategy for next quarter’s goals. This task is important because it impacts long-term success, but it isn’t urgent because it doesn’t need immediate action. Action: Schedule it for a dedicated time when you can focus fully.
Important but not urgent → Schedule it Example: Preparing for a presentation tomorrow This task is important because it affects how well you deliver critical information, but it’s not urgent if tomorrow isn’t too close. You have some time to plan properly. Action: Schedule this task for a specific time today or early tomorrow to ensure it’s completed before it becomes urgent. Use a time block in your calendar to focus solely on preparation.
These are the Important and urgent tasks → Do now Example: Responding to a client’s email about a critical issue This task is both important (it impacts a client relationship) and urgent (requires immediate action). Action: Handle it right away to prevent further delays.
Now, LET'S TALK ABOUT PRIORITISATION. tHE eISENHOWER mATRIX HELPS YOU DeCIDE WHAT TO TACKLE FIRST. tASKS FALL INTO 4 CATAGORIES.
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Quick Time-saving techniques
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02:00
- The 2-Minute Rule: If something takes less than two minutes, do it now - avoid letting small tasks pile up.
- Batch similar tasks, like answering emails, to save time.
- Use the Pomodoro Technique: Set a timer for 25 minutes, work without distractions, then take a 5-minute break
- Prioritize with the Eisenhower Matrix:
- Sort tasks into:
- Important & Urgent → Do now.
- Important, Not Urgent → Schedule it.
- Not Important, Urgent → Delegate it.
- Neither → Eliminate it.
- Plan Tomorrow Today: Spend 5 minutes at the end of the day listing your top 3 priorities for tomorrow.
- Eliminate Distractions:
- Turn off unnecessary notifications, and use apps or tools to block distracting websites.
- Start with the Most Important Task:
- Begin your day with the task that has the highest impact, often called "eating the frog."
Now for some quick hacks!
Plan the structure of your communication.
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Prioritize and give weight visually to the ain points.
Define secondary messages with interactivity.
Establish a flow through the content.
04
Reflection and action plan
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Before we wrap up, take a moment to reflect. What’s your biggest time-waster during the day? Write it down. Next, choose one hack from this course to implement this week. For example, if you’re often distracted, try the Pomodoro Technique. Remember, small changes can make a big impact. Start managing your time better today!