Student Tech & AI Guidelines

A Self-Guided Student Tour

Protecting Students, Enhancing Learning, and Ensuring Compliance with Technology

Tech-Savvy &Law Aware

07 Technical Support and Repairs

06 Chromebook Ownership

05 Disciplinary Consequences

04 Software Installation

03 Privacy and Safety

02 General Understandings

01 Acceptable Use Contract

The Important Stuff You Want to Know

INDEX

+COPPA Info

+FERPA Info

+AI Info

+CIPA Info

"All users of Padua Franciscan High School’s technology resources and the school network must sign the Padua Franciscan High School Acceptable Use Policy Contract and abide by the rules defined in Padua's Technology Acceptable Use Policy as listed and defined in this document. By signing this contract, you are agreeing that you have read and understand the policies stated in this document, and you are accepting responsibility for all actions as outlined in this policy. *Your signed contract will be kept on file."-Padua Franciscan High School Parent & Student Handbook, 62.

Acceptable Use Policy Contract

Technology Acceptable Use Policy

+COPPA Info

+CIPA Info

+AI Info

contribute to the overall development of knowledge both in the subject areas and in computer-related technology. Use is intended for academic purposes.The right of a student to use computers is contingent upon his/her cooperation with the understandings and procedures outlined here as well as those indicated by the individual classroom teachers. The understanding and procedures outlined in this document are in effect for all computers throughout the building as well as devices loaned to students."-Padua Franciscan High School Parent & Student Handbook, 62.

"Padua Franciscan High School has made a profound and pervasive commitment to providing excellence in computer-related educational experiences for all its students. In order that optimum advantage maybe taken of both the equipment and computer related classroom experiences, mature and responsible behavior is expected of all students at all times. Respect for administrators, teachers, staff, other students, and for the equipment itself is essential.The various Padua networks and programs (including the Internet) as well as school computers, Chromebooks, and other loaned equipment that are made available to students in a variety of classes are meant to enhance the learning environment and

General Understandings

+COPPA Info

+CIPA Info

+AI Info

+Other Info

"The Padua network is neither private nor confidential. Padua Administration and teachers reserve the right to inspect student files and email at any time and will take the necessary steps if there has been a violation of the school's Technology Acceptable Use Policy.Be sure to read the Acceptable & Required Behaviors and Unacceptable Behaviors for School Computers and Chromebooks lists so expectations are clearly understood. If a student inadvertently accesses a website that contains obscene, pornographic, or otherwise offensive material, or if a student feels a computer or his/her Chromebook has been tampered with, the student should notify a teacher or an Administrator immediately so that appropriate actions may be taken.For the safety of our students, a password will be assigned to each student. Each student will be assigned a unique password that he/she is required to use on school computers, Chromebooks, and all devices loaned to him/her. This password should not be shared with anyone else. Should any difficulties arise, a student who has shared his/her password shares in the responsibility for the incident. It is the student’s responsibility to contact a teacher or an Administrator immediately if a password has been compromised."-Padua Franciscan High School Parent & Student Handbook, 62-63

Privacy and Safety

Technology Acceptable Use Policy

+COPPA Info

+CIPA Info

may perform erratically and become unstable until it is restarted.From time to time the school may add software applications for use in a particular course. This process will be automatic with virtually no impact on students. Applications that are no longer needed will automatically be removed by the school as well. Students should not attempt to install additional software or apps on their Chromebooks."-Padua Franciscan High School Parent & Student Handbook, 70

"Chromebook software is delivered via the Chrome Web Store. These are web-based applications that do not require installation space on a hard drive. Some applications, such as Google Drive, are available for offline use. The software originally installed on the Chromebook must remain on the Chromebook in usable condition and easily accessible at all times.All Chromebooks are supplied with the latest build of Google Chrome Operating System (OS), and many other applications useful in an educational environment. The Chrome OS will automatically install updates when the computer is shut down and restarted. It is important to shut down completely on a regular basis or the Chromebook

Software Installation

+AI Info

+COPPA Info

+CIPA Info

"Non-compliance with the Technology and Chromebook Acceptable Use Policy will result in disciplinary action as outlined by the discipline code and/or other school policies for the user unless there is proof that another is responsible. Students are responsible for their actions while operating school computers and Chromebooks as well as for all materials sent by and/or stored on devices loaned to them. Students who do not cooperate with Padua’s Technology Policy and who engage in unacceptable behaviors may be subject to one or more ofthe following sanctions: (1) detention, (2) temporary and/or permanent suspension of Chromebook privileges or Internet access, or (3) suspension or expulsion from school. Such actions may have a detrimental effect on the student’s academic record.All student computer activities are monitored. If a student’s account is flagged for policy violations, a warning is issued. If the student fails to respond to email warning within 24 hours, their account will betemporarily suspended. Repeated violations will result in account restrictions and possibly additional sanctions. Electronic mail, network usage, and all stored files (including cloud storage) shall not be considered confidential and may be monitored at any time by the network administrator, school administrators, and/or teachers to ensure appropriate use."-Padua Franciscan High School Parent & Student Handbook, 66

Disciplinary Consequences

Technology Acceptable Use Policy

+AI Info

+COPPA Info

+CIPA Info

with a student that matches the serial number on the unit in order to track and maintain individual use.Any student’s Chromebook may be inspected at any time. Additionally, Administration and teachers have management software that allows screen inspections at all times. This includes the viewing of email, assignments, the revision history of assignments, etc. The purpose for inspection will be to check for proper care, use, and maintenance as well as to identify and respond to inappropriate use and materials on the device. This is helpful to protect our students as well as to manage classroom lists and instructional groups and many other administrative features.

Ownership of the Chromebook belongs to Padua Franciscan High School through the duration of its use here at the school. Students will retain their original Chromebook each year while enrolled at Padua Franciscan High School and will receive ownership upon completion of 12th grade.The device will be treated in a similar manner as other school-owned educational tools such as textbooks; therefore, all Padua Franciscan High School policies, rules, handbooks, contracts, and directives, including disciplinary measures, apply to the use of the device. At the end of the 12th grade year, should the student decide to keep the device, the management console will be removed from the device. Each Chromebook will be associated

Chromebook Ownership

+COPPA Info

+CIPA Info

"Padua Franciscan will provide technical support and service on the operational end of the device and will be responsible for maintenance. Chromebooks that fail to work properly will be serviced by Padua Franciscan High School. Students must not modify, upgrade, or attempt to repair device issued under this policy. These same rules apply to Chromebook loaners. Student Chromebooks, original boxes, and accessories (charger and battery) will be collected at the end of each school year for maintenance over summer vacation. Students are responsible for keeping their Chromebooks clean and free of cosmetic damage. Students are responsible for keeping the hard covers on the Chromebook at all times.If a student is restricted access to an academic site necessary for class, he or she should contact the teacher with details about the site. The teacher will then contact the Director of Technology for approval."-Padua Franciscan High School Parent & Student Handbook, 69

Technical Report and Repairs

Technology Acceptable Use Policy

Thank you for your unwavering commitment to ensuring our school safety in the digital world. Your vigilance, care, and responsibility as guardians of academic integrity and online security are invaluable. By using using technology safely and equitably, you enhance your learning experience and safeguard your personal and educational information. Your efforts to create a safe, respectful, and productive environment in the classroom are deeply appreciated. Thank you for all you do to protect your peers as we navigate the ever-evolving digital landscape.

You make the difference in our safety!

THANK YOU!

Although COPPA mainly governs the collection of personal data by online services, the mention of password management and the responsibility placed on students to report any password issues suggests a focus on student data security. By emphasizing the responsibility of students not to share passwords, the school is taking steps to protect student's personal information, a core tenet of COPPA.

COPPA

CIPA requires that schools monitor online activity to ensure that students are not exposed to harmful content. The statement “all student computer activities are monitored” directly aligns with this requirement. The school’s ability to monitor student activities on Chromebooks and the internet helps to filter and block access to inappropriate content and ensures compliance with CIPA’s safety guidelines.

CIPA

The statement’s emphasis on software delivered through the Chrome Web Store and applications like Google Drive suggests the school uses platforms that may collect student data. By requiring students not to install additional software on their Chromebooks, the school is likely trying to prevent data collection by third-party applications that might violate COPPA. Additionally, the use of the Google ecosystem (which includes Google Drive and other Google tools) implies that the school is aware of the need to protect student's personal information in accordance with COPPA guidelines.

COPPA

The requirement for users to sign an Acceptable Use Policy (AUP) implies the school’s commitment to ensuring a safe online environment, which is one of the main goals of CIPA. The policy includes internet filters and monitors, as CIPA mandates that schools block access to inappropriate content and monitor online activities. Additionally, the contract can be seen as a step toward maintaining a secure and compliant network environment.

CIPA

The mention of the school’s networks, programs, and internet use implies that Padua Franciscan High School is ensuring safe and responsible online activity. CIPA mandates that schools provide internet filtering and monitoring to protect students from harmful or inappropriate content when using the internet. By stating that networks and computers are intended for “academic purposes,” the school is aligning with CIPA’s requirement to provide a secure and controlled digital environment for students

CIPA

CIPA requires that schools provide a safe online environment by filtering harmful content and monitoring internet use. The statement indicates that the Chromebook software will be delivered via the Chrome Web Store, which suggests that the school may use filtering and monitoring software to ensure compliance with CIPA. The policy also mentions automatic software updates, which could include security patches to protect students from inappropriate content and ensure safe browsing. Moreover, limiting students’ ability to install additional software helps the school control the programs. It ensures they align with educational purposes, an essential aspect of CIPA compliance.

CIPA

The password policy directly relates to ensuring student data security, which is also relevant under various data protection laws. The requirement for students to report compromised passwords ensures accountability and helps prevent unauthorized access, further aligning with legal standards regarding digital security.

Other Important Info

By requiring a signed contract that acknowledges understanding the school’s technology policies, Padua is reinforcing that users are aware of how their personal information might be used or collected. The contract suggests that the school has measures in place to protect students’ privacy and is likely compliant with COPPA requirements, especially if they are using platforms that collect personal data

COPPA

The statement outlines that Padua Franciscan is responsible for maintaining and servicing Chromebooks. This aligns with CIPA because the school ensures that the devices function correctly and that there is continued oversight to prevent misuse or access to harmful content. Additionally, the requirement that students contact teachers for access to academic sites and that teachers contact the Director of Technology for approval also addresses the need to control and monitor online activity. This is a measure to ensure that students use the devices for educational purposes and that there are appropriate safeguards to prevent access to inappropriate or unapproved websites.

CIPA

The mention of keeping the signed contract on file suggests an adherence to FERPA, which requires schools to protect students’ educational records. FERPA mandates that schools obtain written consent before disclosing personally identifiable information (PII) from student records. The signed contract likely serves as a safeguard to ensure that student data, including digital activities, is not shared without appropriate consent or documentation.

FERPA

The statement that each Chromebook is “associated with a student that matches the serial number on the unit in order to track and maintain individual use” suggests an effort to monitor and manage student use of the devices. However, this could involve the collection of personal data, such as student identity and usage patterns. The monitoring software could potentially track data usage or interaction with third-party apps, so it’s important that the school ensure compliance with COPPA by using platforms and software that respect privacy and collect only necessary data.

COPPA

The policy of monitoring student files and emails aligns with CIPA’s requirement that schools implement appropriate safety measures and filter internet access to protect students from harmful content. School staff's ability to inspect digital files ensures that inappropriate materials, such as obscene or pornographic content, can be quickly addressed, fulfilling CIPA’s mandate to protect students from online dangers.

CIPA

By managing the maintenance of the Chromebooks and controlling software installations or modifications, Padua Franciscan ensures that students’ personal information and data are not at risk due to improperly installed or unauthorized software. This relates to COPPA in that it protects students from having their private data collected by third parties through the use of unauthorized apps or tools. The school is preventing situations where student data could inadvertently be exposed or improperly shared.

COPPA

Although COPPA typically applies to websites and apps that collect personal information, the mention of school-issued devices (Chromebooks, etc.) and networks implies that the school is aware of its responsibility to ensure that any online platforms used by students follow COPPA guidelines. While COPPA isn’t explicitly referenced, the use of school devices for academic purposes suggests an awareness of the need to protect students’ personal data.

COPPA

The statement that “Administration and teachers have management software that allows screen inspections at all times” aligns with CIPA’s requirement to ensure student safety by monitoring their internet activity and protecting them from harmful content. The ability for administrators and teachers to track and inspect student devices, including viewing emails and assignment revisions, supports the intent of CIPA to filter and monitor the use of online resources for educational purposes.

CIPA

The statement that students are responsible for “all materials sent by and/or stored on devices loaned to them” indirectly addresses COPPA, implying that the school is working to ensure that students’ data and personal information are handled responsibly. By making students aware of their responsibilities and monitoring their devices, the school ensures that third-party applications do not collect personal data without proper parental consent, a core tenet of COPPA.

COPPA

Just like other technological resources, any AI tools or platforms used in the classroom or by students must align with the standards and expectations set in the Acceptable Use Policy. This includes proper use of devices, software, and any AI-driven tools that may be introduced in the curriculum.

AI Usage

As AI tools may be used for communication (e.g., AI-driven chatbots, AI-assisted collaboration tools), the AUP explicitly addresses the importance of respectful and appropriate online behavior when interacting with AI or using AI-generated content. This means avoiding AI-generated content that is offensive, harmful, or misused to manipulate or deceive others. Teachers will monitor how students interact with AI tools to ensure compliance with academic standards, discouraging over-reliance on AI for critical thinking, problem-solving, and creativity.

AI Usage

The AUP clearly states that tools used in the classroom must adhere to privacy regulations, ensuring student data is not misused or shared without proper consent. AI tools should be used responsibly to avoid unauthorized collection, storage, or sharing of student data. Students and parents will be informed about how AI tools use their data. The AUP would emphasize that consent must be obtained before any AI system collects or processes student data.

AI Usage

Teachers will monitor how students interact with AI tools to ensure compliance with academic standards and discourage overreliance on AI for critical thinking, problem-solving, and creativity. By signing the contract, students and faculty agree to take responsibility for their actions involving AI, just as they do with other school resources. The AUP clarifies that all parties must understand and follow the rules regarding any technology use (including AI). Faculty and students will be held accountable for actions that violate the policy, including improper use of AI technology.

AI Usage

The AUP outlines specific classroom expectations for AI tool usage, setting parameters around when and how AI can be used to support learning. AI may be allowed for personalized learning or research. Still, students should understand that overuse or inappropriate use of AI tools (e.g., for cheating or non-academic purposes) is not permitted. Additionally, it clarifies who has permission to access certain AI resources, ensuring that students only use tools approved by the school for educational purposes.

AI Usage