Certifications NO SIRVE

all Certification

Owensboro, Kentucky

Use of Halal-Certified Ingredients

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Responsibilities

Regulatory

Marketing & Procurement

• Verify that finished products meet NON-GMO standards using raw materials approved by FCID.
• Manage new labels for both branded and private products.
• Review existing labels for accuracy and compliance.
• Provide the required documentation for FCID.
• For NON-GMO certification, the Regulatory department may need help with facility surveys, which typically involve identifying any high-risk GMO ingredients.

QA Manager

Supplier Quality

• Address non-compliance issues identified during audits, if any.
• Ensure the segregation of not-yet-approved NON-GMO ingredients from already non-GMO Project approved ingredients.
• Handle Non-GMO inquiries for the plant.

Note: Non-GMO inquiries for the plant are rare.

• The Marketing department and the Procurement department are responsible for managing financial POs and invoices related to NON-GMO certification, depending on the certification.
• Meal Solution and Flavor Enhancer departments contact their respective Marketing department to request the PO#.

• Ensure that the necessary NON-GMO certifications for raw materials are current

Sign in to FCID

Certification Procedure

• Complete and submit the Standard Ingredient Form (SIF) for each ingredient in your products.
• Gather all necessary documentation about the ingredients, products, and facilities.

Documentation Collection

• Food Chain ID will review the documentation and assess the GMO risk of your ingredients. If needed, provide additional information.

Evaluation and Verification

• Upload raw materials, review labels, and finished products to the FCID Portal.

Manage Uploads to NSF Portal

• Once the evaluation is complete, Food Chain ID will issue an audit report.

Final Review and Certification

• Keep your documentation updated and renew your certification through the platform.

Maintenance and Renewal

NOTE: These certification steps are mentioned in general. This information is for general explanation purposes.

Kosher Certification

To add the Private Label Agreement (PLA) for new brands, follow these steps:

Ensure Approval

Obtain Signatures

Facilitate Communication

Submit the PLA

Store the PLA

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Process

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Kosher Certification

Adding a New User to OU Direct

Finished Goods (FG) Submission

• Submit FGs and Labels via the OU website, ensure FG approval before certifying Labels, create or update PLAs if necessary, submit new products and labels with required documentation, verify and correct any errors before submission, mention additional facilities in comments and attach the kosher certificate if FG is already certified, provide UKD ID and select applicable facilities, and press "Add product to cart" to receive a confirmation email.

• Michelle Koularmanis will access the OU Direct website to add a new user to manage Schedule A (ingredients) and Schedule B (approved products and brands), create a password, log in, adjust settings, and contact the Help Desk if needed.

Raw Materials Submission

• Go to the OU Website, navigate to the ingredients tab, select "Enter a New Ingredient", ensure you have the current kosher certificate and plant information, contact Supplier Quality if needed, submit raw materials for kosher certification, add new ingredients by UKD ID if necessary, and verify and correct any errors before submission.

Note: This is a general overview of the procedure steps. For more detailed information, please contact the Regulatory department.

Label Submission

• Access the OU Website, navigate to the Products tab, submit the label with the kosher symbol, verify the Private Label Agreement (PLA) exists, consult with the Rabbi or OU representative if needed, submit new products and labels with required documentation, and verify and correct any errors before submission.

Submit to ConvergePoint Contract

Check for Existing PLA

Create or Update PLA

Send Information to Rabbi

Signing and Completion

• Verify that the Private Label Agreement (PLA) exists in the folder S:\Technical Services\QA\AUDITS\3rd party Audits\Kosher-Halal Requests\Kosher\00- Kosher Contracts.
• If not available, consult with the Rabbi or representative of the OU organization to create a PLA.

• Use the template developed by the Legal department, found in the same folder as the existing PLAs, to create a new PLA or update an existing one.
• This template contains language approved by OU, the legal department, and the Rabbi, which helps prevent content errors and expedites the process.

• Send the template, the company name/brand name, and label name(s) information to the Rabbi for the creation of the PLA.

• Once the Rabbi creates the PLA, submit it to Converge Point Contract.
• Email it to the Paralegal General Administrator of the Legal department for support in submitting it to the MA SharePoint portal for contracts.
• The Legal department will review the PLA to ensure that it follows the template and is approved by the Rabbi and the Legal department.

• The PLA is ready for the Mizkan America representative (currently VP of QA) to sign.
• It is then sent to the Mizkan America Sales representative to obtain the Customer's signature.
• Next, it is sent to the Rabbi/OU representative for their signature.
• Once all three parties have signed, the Rabbi sends the finalized PLA to the HQ Quality contact via email.
• Retain the email and PLA as a record.

NFO

Legal, Sales, and Procurement Teams

• Legal: Store and approve the language used in Private Label Agreements (PLAs) and check the PLA content.
• Sales Personnel: Facilitate communication on PLA updates, work together with Legal to obtain the signed agreement, review any changes to wording for private label FG, and manage the financial POs and invoices related to kosher certification.
• Procurement and Marketing: Ensure current labels containing the kosher symbol are communicated and stored in the corresponding folder.

Responsibilities

QA Manager

Regulatory

• The QA Manager is responsible for addressing non-compliance issues identified during audits conducted by the Rabbi.
• They must follow up on any reported non-conformance and request support from the Regulatory department if needed.
• OU sends the invoices for the annual renewal, which must be paid.
• The QA Manager of the plant must generate the PO# with the amount corresponding to their plant.

• Ensure all kosher raw materials and FGs are certified by OU, keep certificates up to date, and ensure brand and distributing company approval on the OU website.
• Additionally, maintain current certifications and discontinue brands or raw materials that are no longer in use.

Supplier Quality

• Provide and maintain kosher certifications for raw materials.
• Ensure mandatory kosher certificates for raw material approval.

Kosher Certification

For the organic submission process, here are the steps and responsibilities involved:

Supplier Quality

Facility Responsibilities:

Regulatory Personnel

Plant Operations

Sales and Legal Personnel

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NON-GMO FCID Certification

For the NON-GMO FCID submission process, here are the steps and responsibilities involved:

Process:

Ingredient Verification

Processing and Segregation

Receiving

Submission to NSF Portal (QAI)

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NON-GMO FCID Certification

Facility Responsibilities:

Supplier Quality

Regulatory Personnel

Plant Operations

Sales and Legal Personnel

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