Q2 Risks presentation.pdf

Q2 COMPLIANCERISKS

FL/KS Support Specialists

WHAT IS A Q2?

Q2 INELIGIBLE REPORTS

HOW TO BE START COMPLIANT?

OUR CADENCE

OUTREACH & BEYOND

ADMISSIONS & US

A Q2 INELIGIBLE IS...

Any student that has completed the enrollmentprocess with admissions, has started their firstquarter of courses and have NOT met startrequirements. These students have not received anacceptance letter, and therefore can not advance to their second quarter

WHAT IS A Q2INELIGIBLE?

NON COMPLIANTQ1 STUDENTS

WHAT IS THE RISK?

Each campus has a group of people that get togetheron Census Day to evaluate each new student whohas not met these requirements to determine if thecampus will take the risk of allowing them to startand that they will get those things completed beforeof census of Q2. They will not receive aid or continuein the program if these requirements are not met

AND WHAT IT MEANS TO BE A RISK

HOW TO BE STARTCOMPLIANT

15%

25%

60%

CASTLEBRANCH

ORIENTATIONS

BACKGROUND CHECKS

MMR | VAR | HEPB

AT LEAST ONE DOSE OF EACH VAX

TDAP

COMPLETED WITHIN THE LAST 10 YEARS

3RP BACKGROUND

NURSING ORIENTATION

COMPLETED IN CASTLEBRANCH

FLU

COMPLETED BY NURSINGSTUDENTS

COMPLETED WITHIN THE CURRENT FLUSEASON

VECHS

FINGERPRINTING COMPLETEDTHROUGH THIRD PARTY

TB

NEW STUDENTORIENTATION

2 SKIN TESTS, CHEST XRAY OR BLOODTEST

FBC BACKGROUND

ALL RASMUSSEN STUDENTSCOMPLETE THIS ORIENTATION

FINGERPRINTING COMPLETEDTHROUGH THIRD PARTY

CPR

AHA OR ARC CPR WITH BLS

PHYSICAL

COMPLETED IN THE LAST 12 MONTHS ONTHE RAS PHYSICAL FORM

ADMISSIONS & US

How we bridge the gap between the Admissions and StudentServices departments with New-Start and Q1 students

In the last 3 weeks of the quarter,Support Specialists meet withAdmissions to review the next quartersNew Starts. This allows us to add ourown outreach to these students to helpwith limiting the number of studentswho are not start compliant

Throughout the quarter, the AssociateCampus Director joins weekly Q2meetings to assist with backstory onstudents who have become Q2ineligible and also to outreach to thosestudents who are still not compliant

END OF QUARTER

DURING QUARTER

Weeks 1-10

LAST 3 WEEKS

POWER BI

This report can be found in the Enrollment DashboardMisc Tools > Census Requirements > Active Detail

THOSE WITHOUT ANACCEPTANCE LETTER

DIVIDED BY ADVISOR

EACH ITEM THAT ISPREVENTING COMPLANCE

BACKGROUNDCHECK EMAILS

These emails come out periodically fromBackgroundchecks@Rasmussen.edu and contain afull list of every student still missing an acceptance

letter

2 EMAILS, IMMUNIZATIONS& BACKGROUND CHECKS

LISTED BY STUDENT #

CAN FILTER BY ADVISOR

OUR WEEKLYCADENCE

Week 1

Week 7 & 8

Week 4 & 5

Addressing Q2 Ineligibility withoutreach and guidance

end of “deadline” and adding holds

Drug testing and half way mark

Week 10-13

Week 2

Week 6

Week 9

Tracking Q2s with Admissionsand initiating outreach

Addressing Q2 Ineligibility withoutreach and guidance

Adding T2 starts and providingguidance

schedule release and wrap up

OUTREACH& BEYOND

We have developed several approachesthat we use throughout the quarter toaddress Q2 Ineligible students.

THANK YOU!ANYQUESTIONS?

Week 10-13

Andmissions New-Start Handoff

As we are working on the remaining Q2s for the current quarter, we actively work with Admissions on their list of New Starts adding them to our tracker with notes from Admissions, and we begin to do our own outreach

Week 1

Wrap up Previous Q2 Ineligibles

We focus on making sure anybody still in Q2 Ineligibility status from the previous quarter is aware of the concern, and we are actively seeking to meet with these students in person

Week 2

Wrap up Previous Q2 Ineligibles

We focus on making sure anybody still in Q2 Ineligibility status from the previous quarter is aware of the concern, and we are actively seeking to meet with these students in person