MO Lesson 4.3 2024

Monday, Wednesday, Friday 2:20-3:05 pm

Learners can:

• write professional and polite emails using proper etiquette
• practice adding your email signature at the end of your message

Warm Up: Each day we will begin with a question or activity to get us started!

Welcome to Microsoft Office Mrs. Vandernick lvandernick@ccaeducate.me (717) 710-3300 ext. 11814

The Plan for Today: Unit 4 Lesson: 4.3 Assignment: Writing an Email Goals:

• Ms. Johnson assigned a research paper on a historical figure, due next Friday.
• With a big math test and a family emergency, you're struggling to finish on time.
• You decide to email Ms. Johnson politely requesting an extension, ensuring the email is professional to practice proper etiquette.

Assignment Background

• Salutation
• Understand the appropriate way to open an email, such as "Dear Ms. Johnson" or Hello Ms. Johnson."
• Language
• Avoid using sland, emojis, or overly casual language
• Grammar
• Use proper grammar, spelling and puncuation throughout.
• Email Signature
• Understand the purpose and elements of an email signature

• As you progress through your classes and career, it is important to remember that your online interactions leave a lasting impression.
• Every email you send reflects your professionalism and respect for others.
• The way you communicate through email can shape perceptions and impact the response received.

Tips for Writing a Professional Email

• When writing an email, the greeting you choose sets the tone for the entire message.
• Proper email greetings demonstrate respect for the recipient and establish a professional rapport.
• For a formal greeting, the polite and respectful way would be "Dear [Recipient's Name]."
• For emails to people you know well, such as friends or family members, you can use a more casual greeting like "Hello [Recipient's Name]" or "Hi [Recipient's Name]."

Greeting

• The tone and language you use in an email can significantly impact how your message is perceived.
• Avoid using slang, overly casual language, or emojis. Instead, use polite and clear language.
• For example, "I am writing to request an extension on the research paper assignment."

Tone and Language

• When writing professional emails, it is important to pay close attention to grammar, spelling, and punctuation.
• This not only makes your message easier to understand, but it also leaves a positive impression of you to the recipient.
• The Outlook Editor tool can help users prevent errors with grammar, spelling, and punctuation.

Grammar, Spelling, and Punctuation

• An email signature is a block of text that is automatically added to the end of your email messages.
• It typically includes your name, contact information, and other details.
• Recall that the email signature is created under the Settings panel.

Email Signature