Effective Interviewing Module 5

Module 5

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Effective Interviewing

Module 5

Resources and Best Practices

Module 5

• All interview materials should be kept confidential.​
• HR Contact should enter interview scores into the hiring matrix.​
• Forward all interview information to the HR Contact.

Interview Documents

Module 5

• Create a standard set of interview questions.​
• Individually record the answers to each question asked.​
• Score the interview immediately and confidentially.​
• Retain all documentation per Texas A&M University System Records Retention Schedule and Texas A&M System Regulation, 33.99.01 Employment Practices.

Best Practices

Can there be a scribe/can the interview be recorded? +

Yes, there can be one scribe on the interview team/panel that records all candidate answers. The interview can be recorded if necessary to transcribe the interviewee’s responses to questions asked.

Is it legal to record the interview? +

Texas is considered a “one-party consent” state. This means that unless at least one of the parties to a conversation consents, both Texas and federal wiretapping laws make it a crime to record an audio conversation, either in person or over the phone, if the parties have a “reasonable expectation of privacy.” In other words, because the person in the room facilitating the recording consents to the recording, the interview may be recorded without the candidate’s knowledge or permission. However, as a matter of courtesy, we recommend informing the candidate that the interview will be recorded as a means of capturing their responses and documenting the interview for the recruiting file.

FAQs

Module 5

Can Interviews be conducted via different media - types of videos? +

Interviews should be as consistent as possible for that stage of the process. The first round of interviews, for example, should not be a phone interview for one candidate and in-person for another candidate. If a virtual meeting format will be used, be sure to confirm the format with the candidate to be sure they can access the type of meeting (Zoom vs. Microsoft Teams, for example). Also, be consistent with expectations of audio only phone interviews, for example vs. audio plus video for the same round of interviews with different candidates.​ In all things, be as consistent as possible.

Please review the items below to continue.

Module 5

Thank You