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Running a Course Survey Report in PowerSchool
Kimberly Crabtree
Created on October 20, 2024
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Running a Course Survey Report in PowerSchool
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Kimberly Crabtree
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Introduction
The South Alabama Research and Inservice Center (SARIC) offers high quality professional learning opportunities to public school teachers in Region 10. A part of offering high quality professional learning, is collecting feedback from our learners, reviewing the feedback and using it to make necessary changes, and sharing the feedback with our facilitators.
Objective
By the end of this course, you will be able to accurately run a course survey report in PowerSchool, save the file as a PDF, and upload the file to the shared Google Drive.
To achieve our objective, we will first master three sub-goals that will build on each other to make mastering our objective easy!
We will learn how to save the report that was run in PowerSchool as a PDF. Once we have successfully saved it as a PDF, we will upload the file to the shared Google Drive so it can be reviewed by all.
We will learn how to navigate through PowerSchool to run course survey reports. We will then update our spreadsheet so anyone who comes behind us will know that the report has already been run.
We will learn how to determine the completion percentage of survey results. This percentage will be used in determining if we are ready to run a survey report or not.
Saving & Uploading
Goal 3
Running Reports & Updating the Spreadsheet
Goal 2
Completion Percentages
Goal 1
Achieving Our Objective!
01
Completion Percentage
01
Completion Percentage (%)
Our survey results tell us a lot of very important information! We don't want to send survey results to a facilitator if we don't have a high enough percentage of participation. Why not? If we have 100 people particpiate in a course and only 5 people have completed their surveys when we review the results, we are only seeing the opinions of 5% of the population. Of those 5 people, 2 of them may have been having a bad day and didn't enjoy the session (that's 20% of our results!) while the other 3 rate the course as doing well. Those numbers don't give us an accurate picture for how the course went. However, if 65 people complete the survey and 20% give a low rating, we will look a little more closely into that session and what occurred. In this module, we are going to look at how we find a completion percentage and learn how to determine if we are ready to run a report or not.In In
Information Location
- Total number of participants
- Sign-in sheet
- PowerSchool Roster
- Presenter Proposal Form (column AM)
- Total number of completed surveys
- PowerSchool Roster- Registration Status
Needed Information
- Total number of participants
- We aren't going to count those that registered and didn't attend.
- Total number of completed surveys
How do we find a percentage?
How do we find a percentage?
- Take the partial number and put it in the numerator (top)
- partial number = number of completed surveys
- Take the whole number and put it in the denominator (bottom)
- whole number = total number of participants
- Divide the numerator into the demoninator to get a decimal
- Multiple the decimal by 100 to get the percentage
Example: There are 7 apples in a basket and 3 get eaten. What percentage of the apples were eaten?
Let's Practice!
Need Help?
When do we run a survey report?
> or = 60% Run the survey report < 60% Don't run the survey report
As we talked about earlier, we don't want to run a survey report without enough data. In the SARIC office we use the following rules.
When do we run a survey report?
> 60% Run the survey report < 60% Don't run the survey report
As we talked about earlier, we don't want to run a survey report without enough data. In the SARIC office we use the following rules.
When do we run a survey report?
> 60% Run the survey report < 60% Don't run the survey report
As we talked about earlier, we don't want to run a survey report without enough data. In the SARIC office we use the following rules.
We don't have enough participation yet... what do I do?
If the completion percentage is not at least 60%, do the following:
- Add the current completion percentage to the PowerSchool Survey Worksheet.
- Send a reminder email to the participants who have not completed their surveys.
We have enough participation... what do I do?
If the completion percentage is at least 60%, do the following:
- Run the Survey Report!
Assessment Link
Completion Percentage Assessment
Click on the link below to access the completion percentage assessment.
02
Running a Survey Report & Maintaining the Spreadsheet
Now that we have a completion percentage of at least 60%, it's time to run a survey report! Fortunately, running a survey report is quick and simple with the new updates in PowerSchool.We have already talked about the PowerSchool Survey Worksheet in the shared drive. This spreadsheet is important for a few reasons:
- We want people working on survey reports in the future to know what we have already done
- We don't want to send survey reports to facilitators multiple times
- We need to have a record of when we sent reports and why we haven't yet (completion percentage is not high enough)
- PowerSchool Survey Worksheet
- PowerSchool Survey Worksheet
- .xlWe will learn how to navigate through PowerSchool to run course survey reports. We will then update our spreadsheet so anyone who comes behind us will know that the report has already been run.In
- In
02
Running a Survey Report
Step 1: Click on Survey Results
Running a Survey Report...
Step 2: Click on Course Survey Results (PDF)
Running a Survey Report...
Step 3: Click on Print
Running a Survey Report...
- Add the date the report was run
- Add who the report was sent to if you send the report to a facilitator
- always include the SARIC director
- Add the date the report was sent to the facilitator if you sent the report
- Change the row color from white to blue for the course that the report was run for
Step 4: Update PowerSchool Survey Worksheet
Running a Survey Report...
03
Saving & Uploading Reports
03
Saving & Uploading Reports
After we have run the report, it is important that the report is saved in a manner that can be opened and viewed by anyone that needs to see it. We will save all reports in a PDF format. At this time, there is no need for a physical copy, so the SARIC office will save all reports digitally and upload them to the Google Shared Drive. In addition to saving the report as a PDF, it is important for the report to be titled in a way that is searchable and consistant with the other reports saved in the Google Drive. In this module, we will learn how to save the report that was run in PowerSchool as a PDF and then we will upload the file to the shared Google Drive so it can be reviewed by all. InSa
Step 1: Click on Print
Saving a Survey Report...
Step 2: Change the Destination & Click Save
Saving a Survey Report...
Example: 1-12-24 USA RIC Strategies for Teaching Reading, Language, and Writing for the ACT PS# 314031 Survey Report
Name Format: Date Course Name PS# Survey Report
Step 3: Change the Name & Click Save
Saving a Survey Report...
Step 3: Drag the file into the Google Drive or click New -> Upload File
Step 2: Open the Google Shared Drive file
Step 1: Locate the report in your files
Uploading a Report
- Make a copy of the Mock PowerSchool Survey Worksheet
- Determine the completion percentage of each course and enter it in column E.
- Select 3 courses that are ready to have survey reports run and run the report.
- Upload the report into the Mock Survey Reports Folder
- Create a new folder named with your first and last name
- Name the reports per the guidelines taught in the course
- Make any additional changes to the Mock PowerSchool Survey Worksheet that are needed.
- Return to the course to complete the remainder of the course and the survey.
Final Assessment
It's time to put what we have learned into action! Follow the steps below to complete the final assessment.
Survey
Your opinion is crucial. Complete our assessment survey and help us improve.
Course completed!
Saving a Survey Report
Remember to use your formula!
Sending a Reminder Email in PowerSchool
- Locate the course in PowerSchool and select "email all"
- Use the Attendance in PowerSchool Survey Reminder email template
- Send email to participants with status of "complete pending survey" only
When someone attends a session, their status is changed to complete pending survey once their attendance has been entered into PowerSchool. -- These participants are counted in our total number but are not counted in the number of completed surveys.
Complete Pending Survey
Uploading a File into the Google Drive
Saving a Survey Report
Saving a Survey Report
A partcipant is marked as completed once they have completed their survey of the session. -- These participants are counted in our total number. -- The total number of completed is the number we are looking for to find our completion percentage.
Completed
A no show is someone who registered for the session but did not attend the session. There is no penality for not attending, they just do not receive attendance credit. -- We do not count no shows towards our total number
No Show
- Located in the SARIC Shared Drive
- Running list of offered sessions that have had or will need survey reports run.
- When a survey report cannot be run yet, we add the current completion percentage & the date a reminder email was sent in columns E and F
- When survey reports are run, we add the completion percentage, date the report was run, who the report was sent to, and the date the report was sent.