Manager - Time Tracking

Hourly Corporate Time Tracking!

Manager Experience & Dashboard

What & Why?

In an effort to align our organization and have a consistent process company wide, we are having all hourly corporate employees record their times in Workday!

Process Flow

Manager reviews submission for accuracy and submits. Note: If there are errors the timesheet gets returned to the employee for corrections.

Employee reviews entries for accuracy and makes any corrections before submitting for approval.

Employee tracks time and meal breaks in Workday.

Login Steps

• Navigate to My Apps.

• Click on Workday.

Reviewing Time

When you review time from employees, you have the ability to Approve or Send Back times.

Approving Time

If all the hours are accurate, all you need to do is click Approve!

Expectations

• Managers need to approve and review time from employees by end of day Friday each week.
• Pay attention to the meal times and hours logged. We want to make sure the hours submitted are a true reflection of time worked by the employee.
• Make sure to delegate who needs to approve timesheets for employees when you are on PTO.

Dashboard View

In Workday, all managers will have a left-side drop down in Apps. Time & Scheduling Hub are where you can view team activity!

Dashboard View

Your dashboard will include 3 different tabs for you to view! Click on each interactive element to learn more!

Dashboard View

Time Status display:

Back

Dashboard View

Exceptions display:

Back

Dashboard View

Next

Overtime display:

Thank you!

Corrections

This shows any changes made to time. For example, if someone edits their day to start at 8:00 from 8:30.

Hours Worked

Display view in a bar graph format to show hours worked by employee.

Total Overtime by Employee

This is broken down by worker in the date range selected to see how much OT they have for that time period.

Approval Status

Shows time over the range of days. Displays the status of the times. You can view submitted and not submitted time.

Daily Time

Offers a quick view guide of the employees time by day. It shows clock in status and clock out status. Display break down of what happened during their workday and shows time worked and any time off included in their time sheet. For example, vacation or sick time, meal times, etc.

Total Overtime Type by Worker

Breakdown of the type of Overtime.

Meal Hours

Shows how many hours for meals they have taken. Anytime someone enters 0 a red flag will display. If someone enters below 30 minutes, a yellow flag will display.

Workers Approaching Weekly Overtime

If any employee is close to going into Overtime, that will display here.

How Employee Enters Their Time:

This display shows if employees are entering their time correctly. If an employee enters their time in a way other than outline in these trainings, you will be able to see that in this view. Coach as needed.