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Manager - Time Tracking
Education Team CEX
Created on October 17, 2024
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Transcript
Hourly Corporate Time Tracking!
Manager Experience & Dashboard
What & Why?
In an effort to align our organization and have a consistent process company wide, we are having all hourly corporate employees record their times in Workday!
Manager reviews submission for accuracy and submits. Note: If there are errors the timesheet gets returned to the employee for corrections.
Employee reviews entries for accuracy and makes any corrections before submitting for approval.
Employee tracks time and meal breaks in Workday.
Process Flow
- Navigate to My Apps.
- Click on Workday.
Login Steps
Reviewing Time
When you review time from employees, you have the ability to Approve or Send Back times.
Approving Time
If all the hours are accurate, all you need to do is click Approve!
Expectations
- Managers need to approve and review time from employees by end of day Friday each week.
- Pay attention to the meal times and hours logged. We want to make sure the hours submitted are a true reflection of time worked by the employee.
- Make sure to delegate who needs to approve timesheets for employees when you are on PTO.
Dashboard View
In Workday, all managers will have a left-side drop down in Apps. Time & Scheduling Hub are where you can view team activity!
Dashboard View
Your dashboard will include 3 different tabs for you to view! Click on each interactive element to learn more!
Back
Dashboard View
Time Status display:
Back
Dashboard View
Exceptions display:
Next
Dashboard View
Overtime display:
Thank you!
This shows any changes made to time. For example, if someone edits their day to start at 8:00 from 8:30.
Corrections
Display view in a bar graph format to show hours worked by employee.
Hours Worked
This is broken down by worker in the date range selected to see how much OT they have for that time period.
Total Overtime by Employee
Shows time over the range of days. Displays the status of the times. You can view submitted and not submitted time.
Approval Status
Offers a quick view guide of the employees time by day. It shows clock in status and clock out status. Display break down of what happened during their workday and shows time worked and any time off included in their time sheet. For example, vacation or sick time, meal times, etc.
Daily Time
Breakdown of the type of Overtime.
Total Overtime Type by Worker
Shows how many hours for meals they have taken. Anytime someone enters 0 a red flag will display. If someone enters below 30 minutes, a yellow flag will display.
Meal Hours
If any employee is close to going into Overtime, that will display here.
Workers Approaching Weekly Overtime
This display shows if employees are entering their time correctly. If an employee enters their time in a way other than outline in these trainings, you will be able to see that in this view. Coach as needed.