Administrator Handbook

AdministratoR Handbook

2024

Start

Strategic Plan

Superintendent Welcome

content

Purpose

Our Mission

Board of Education & Superintendent / Treasurer

Our History

Administrative Services

Communications

Academics

Human Resources

content

How to Guide

Administrator Organizational Chart

Disclosures and Amendments

Operations

content

Treasury

Purpose

The purpose of the Olentangy Administrator Handbook is to provide a clear and comprehensive resource for District leadership, outlining policies and expectations to guide administrators in their roles. By serving as a reference tool, the handbook aims to support administrators in understanding and implementing consistent practices, thereby fostering leadership development and contributing to the culture of operational excellence within the organization. Through the handbook, administrators can access essential information and guidelines that align with the mission of facilitating maximum learning for every student and the vision of being a recognized leader in education. By adhering to the principles and standards set forth in the handbook, administrators can effectively navigate their responsibilities, make informed decisions, and contribute to the overall success and advancement of the organization.

Values:

Our MIssion

Mission: To facilitate maximum learning for every student Vision: Be the recognized leader for high performance and efficiency in education

We respect and we care

We make sound decisions

We can always get better

We partner at school and in the community

Superintendent Welcome

strategic plan

Our HIstory

In the early 1900s, the local education system was comprised of one-room schoolhouses. Starting in 1911, these schools began to consolidate into four K-12 facilities: Powell School (1911), Hyatts (1914), Berlin (1915), and Orange (1916). This structure remained until 1952 when construction started on a consolidated school on Shanahan Road.

Olentangy High School opened on Shanahan Road, initially allowing students in grades 1-8 to stay at their original schools, with grades 9-12 consolidated. In 1961, Liberty Union Elementary School was built as a junior high for kindergarten, seventh, and eighth-grade students, opening in 1963. By 1969, Orange School closed, and the Shanahan Road complex began housing K-12 students. In 1973, Berlin, Hyatts, and Powell schools also closed, consolidating all students at the Shanahan Road campus.

In 1990, Olentangy High School opened on Lewis Center Road for grades 9-12. Since then, the district has seen significant enrollment growth, expanding to 27 schools, including 17 elementary schools, six middle schools, four high schools, and a specialized learning academy.

Our HIstory Continued

How to...

How to find Board Policy

How to find the Admin Center

How to find Negotiated Agreements

Board of education

Board President Mr. Brandon Lester brandon_lester@olsd.us

Board Vice PresidentDr. Kevin Daberkow kevin_daberkow@olsd.us

Board Member Mr. Kevin O'Brien kevin_obrien@olsd.us

Board of education

Board Member Ms. Lizett Schreiber lizett_schreiber@olsd.us

Board MemberDr. Libby Wallick elizabeth_wallick@olsd.us

Superintendent and Deputy Superintendent

Superintendent Mr. Todd R. Meyer

Deputy Superintendent Dr. Jack Fette

Treasurer

Treasurer Mr. Timothy Jenkins

District ADMINISTRATION Organizational Chart

Continuum of Student Well-Being

Meet the Team

Academics

Curriculum Development

Homework

Controversial Issues in the Classroom

IEP Meetings

Parent Access to Classroom Materials

Pupil Services Organizational Chart

Literature Selection

Parent Access to Classroom Materials

Academics Continued

Staff Technology Acceptable Use

Student Survey Limitations

Religion in the Classroom

Traumatic Event Crisis Intervention Plan (TECIP)

Summer School

Table of Contents (Special Education)

Academics Continued

Academics

Dr. Michelle Blackley Chief Academic Officer michelle_blackley@olsd.us

Mr. Vince DeTillioDirector of Curriculum and Instruction vince_detillio@olsd.us

Ms. Jeanette KenneyDirector of Data and Continuous Improvement jeanette_kenney@olsd.us

Academics Continued

Dr. Allisha BerendtsDirector of Student Well-Being allisha_berendts@olsd.us

Mr. Rob SextonDirector of Technology robert_sexton@olsd.us

Mr. Marty ArganbrightDirector of Pupil Services marty_arganbright@olsd.us

Academics Continued

Dr. Katie Branson Assistant Director of Student Well-Being katherine_branson@olsd.us

Mrs. Jennifer FureyAssistant Director of Instructional Technology jennifer_furey@olsd.us

Mr. Eric GulleyEL Program Assistant Director eric_gulley@olsd.us

Academics Continued

Mr. Shane Shoaf Assistant Director of Curriculum and Innovation- Intermediate shane_shoaf@olsd.us

Mrs. Melinda ShultzAssistant Director of Curriculum and Innovation- Elementary melinda_shultz@olsd.us

Dr. Kristina Sander Assistant Director of Curriculum and Innovation- Secondary kristina_sander@olsd.us

Academics Continued

Mrs. Stefanie Daberkow Pupil Services Assistant Director Elementary K-5 stefanie_daberkow@olsd.us

Mrs. Molly VillioPupil Services Assistant Director Secondary molly_villio@olsd.us

Mrs. Jaclyn RoscoePreschool Assistant Director jaclyn_rosco@olsd.us

Student Well-Being Support Document

Continuum of Student Well-Being

Controversial ISsues

Policy 2240

A controversial issue is a topic likely to arouse both support and opposition in the community. When a controversial issue is unrelated to the course of study, it may not be introduced into the classroom without the prior permission of the principal. When discussing the controversial issue in class, the teacher can only express a personal opinion when it is clearly presented as a personal opinion. The teacher may never present one single conclusion on the matter as a fact to which all students are persuaded to subscribe. Refer to Board Policy 2240.

Curriculum Development

Policy 2210

According to Board Policy 2210, curriculum must: A. allow for the development of individual talents and interests, as well as recognize that learning styles of students may differ; B. provide for continuous and cumulative learning through effective articulation at all levels; C. utilize a variety of learning resources to accomplish the educational goals; D. emphasize principles of democracy and ethics in appropriate parts of the curriculum for students in all grades; E. provide for the use of phonics in the teaching of reading in grades K-3; F. encourage students to utilize guidance and counseling series in their academic and career planning. Furthermore, according to Board Policy 2211, curriculum should reflect an inclusive perspective. The goal of an inclusive perspective is to help students understand themselves and others, and appreciate and value similarities and differences in all people.

Homework

Policy 2230

Homework is not a District requirement. Homework is at the discretion of the teacher based on the needs of the individual learner. When homework is utilized, it should be a properly planned part of the curriculum. The number, frequency, and degree of difficulty of homework assignments should be based on the ability and needs of the individual student and considerate of other activities which make a legitimate claim on the student's time. As a valid educational tool, homework should be assigned with clear direction and its product carefully evaluated. Homework should never be used as a punitive measure. Refer to Board Policy 2230.

IEP Meetings

Pupil Services District Rep Reference Sheet

Every IEP meeting must be attended by a District Representative who is often a building administrator. Refer to the Pupil Services District Rep Reference Sheet for parameters for that role.

Literature selection

Policy 2520.01

In selecting literature for use in classrooms, educators must carefully consider the rights, freedoms, and responsibilities of students, parents and the educators themselves. The rights of all stakeholders must be respected in an informed decision-making process, and all stakeholders must honor and uphold the approved literature selection policy and procedures: A. Educators must honor parental rights to information on specific titles, content and appropriateness, which must be made available in a reasonable period of time before the student is expected to read the text. B. Educators must determine literature choices for the entire student body or grade level. Parents may request an alternate selection of equal rigor and quality that covers the same academic standards for their own child(ren). C. Literature choices must be determined based on their educational literary purposes and merit, their correlation to the District's curriculum maps, and age appropriateness according to the child(ren)'s individual academic needs. See Board Policy 2520.01.

Parent Access to Classroom Materials

Policy 2416

Parents have the right to inspect any third-party survey intended for students. Parents also have to right to inspect any instructional material used as a part of the curriculum of a course. Parent requests should be sent to the building principal and materials should be made available to the parent in a reasonable amount of time. Materials may not always be available prior to being used in instruction. When copies of materials cannot be feasibly provided, the parent should be provided time and space within the school to view the materials. Refer to Board Policy 2416.

Pupil Services Organizational Chart

Religion in the classroom

Policy 2270

No student shall be exempted from attendance in a required course of study on the grounds that the instruction therein interferes with the free exercise of their religion. However, if after careful, personal review of the courses lessons and/or materials, a parent indicates to the school that either the content or activities conflict with their religious beliefs or value system, the school will honor a written request for their child to be excused from a particular class period or particular class periods for specified reasons. The student will be provided with alternate learning activities during the times of such parent requested absence. Students shall not be required to participate in activities that are contrary to the religious convictions of the student or their parents or guardians. Students shall not be prohibited from engaging in religious expression in the completion of homework, artwork, or other written or oral assignments. Such assignments will be graded in the same manner as any other assignments. Students will neither be penalized nor rewarded based on the religious content of the student's work. Refer to Board Policy 2270.

Staff Technology acceptable use and safety

Policy 7540.04

Please refer to Board Policy 7540.04.

Student Survey Limitations

Policy 2416

Student cannot be required, without prior written consent of their parents, to participate in any survey that reveals information concerning: A. political affiliations or beliefs of the student or their parents; B. mental or psychological problems of the student or their family; C. sex behavior or attitudes; D. illegal, anti-social, self-incriminating or demeaning behavior; E. critical appraisals of other individuals with whom respondents have close family relationships; F. legally recognized privileged and analogous relationships, such as those of lawyers, physicians, and ministers; G. religious practices, affiliations, or beliefs of the student or their parents; or H. income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such a program). Refer to Board Policy 2416.

Summer School

Policy 2440

The purposes of summer school are to 1) improve upon previous poor performance or 2) accelerate the learning path. Refer to Board Policy 2440.

Table of Contents Special education

Relevant Documents: 1) IEP Sections 2) 504 Information 3) IEP Trainings 4) OG Services 5) Checklists/Resources 6) High School Information

Traumatic Event Crisis Intervention Plan

The Traumatic Event Crisis Intervention Plan (TECIP) is a comprehensive framework designed to guide schools in effectively responding to traumatic events within their community. Every building is responsible for updating and maintaining the supplies necessary for their TECIP plan. This includes ensuring that all resources, materials, and equipment required for crisis intervention and support are current, accessible, and in adequate supply. Regular review and replenishment of these supplies are essential to ensure readiness to respond effectively to traumatic events within the school community. This proactive approach ensures that schools can swiftly deploy crisis response strategies and provide timely support to students, staff, and stakeholders in times of need, contributing to a safe and resilient learning environment.

Brand Guide

School Social Media Account

Meet the Team

Communications

Social Media Use

Communications with Parents

Research and Publishing

Parent Access to Classroom Materials

Staff Communication Guidelines

Communications Continued

Parent Access to Classroom Materials

communications

Ms. Krista Davis Chief Communication Officer krista_davis@olsd.us

Mr. Christian Ross Director of Communications christian_ross@olsd.us

Mrs. Amanda Beeman Assistant Director of Communications amanda_beeman@olsd.us

Communications Continued

Mrs. Betsy BowersAssistant Director of Communications betsy_bowers@olsd.us

Mrs. Molly PrestonAssistant Director of Strategic Partnerships molly_preston@olsd.us

Mr. Adam KadarMultimedia and Web Coordinator adam_kadar@olsd.us

Branding Guide

A brand identity is more than a new logo and tagline. It’s a guide that helps us all understand the personality of Olentangy Schools, and it provides a strategic foundation on which we can continue to make good decisions. The brand strategy and supporting brand elements were developed with extensive feedback from a wide range of stakeholders: students, teachers, staff, parents, our school board, support organizations and many others.

Communications with Parents

Administrators are expected to establish and maintain communications with parents in their preferred language on a continued and sustained basis as appropriate to their work assignment. As leaders, administrators are responsible for involving parents in improving student learning and welfare. This duty requires administrators to critically evaluate incidents that directly involve a student and provide appropriate information to the student’s parent or guardian. These incidents may concern a student’s discipline or academic performance or other matters, such as employee discipline when it directly impacts a student. In making communications decisions, administrators should consider factors including a student’s age or disability, which may affect the student’s ability to self-advocate. Administrators also are expected to communicate with the appropriate District administrator about significant incidents in their purview. The District expects administrators to communicate with parents and the community in order to foster trust, learning, and student safety.

Social Media Use

Policy 7544

Staff and District-approved volunteers, with prior authorization, may use social media for educational purposes, ensuring it remains an educational activity rather than a limited public forum. Parents must have the option to opt-out their children from social media use for school activities, with alternative communication methods provided. Users must maintain respectful, professional conduct and avoid inappropriate content, with the District retaining the right to moderate student speech for educational purposes. Confidential information must not be disclosed without proper consent, and personal use of social media via District technology is prohibited. Refer to Board Policy 7544 for further details.

Research and publishing

Policy 3231.01

All books, materials, devices, or products that result from the paid work time and/or prescribed duties of professional staff members shall remain the property of the Board. The Board shall retain all rights and privileges pertaining to the ownership thereof. Rights to copyrights or patents of books, materials, devices, etc. developed by professional staff members on their own time may be relinquished by the Board upon request of the staff member per the requirements of Board Policy 3231.01.

School Social Media Accounts

OVERVIEW: There should only be one official social media account to represent each school per platform. The school administrator can choose which platform(s) best serve their school community. Social media platforms may include one or a combination of:

• Instagram
• Facebook
• X (Formerly Twitter)
• YouTube

At the secondary level, an official social media account to represent the school athletic program may be necessary. Any social media account representing the school building, school principal, school athletic department and/or athletic director is property of the school and district. If it is using the school's name, mascot, and/or initials, and is representative of a school principal and/or athletic director, that account is to remain with that position and not the individual currently holding the position.

Staff Communication Guidelines

Conflict of Interest

Background Checks

Meet the Team

Human Resources

Administrator Contract Renewals

Absences and Leaves

Administrator Evaluations

Parent Access to Classroom Materials

Fitness for Duty

Evaluations

Dress and Grooming

Human Resources Continued

Duty to Maintain an Environment Free from Harassment

Drug-Free Workplace

Employee Discipline

Parent Access to Classroom Materials

Political Activities

Outside Activities of Staff

Letters of Reference

Job Descriptions

Interviews and Hiring

Human Resources Continued

FMLA

Parent Access to Classroom Materials

Tobacco-Free Work Environment

Termination

Volunteers

Workers Compensation/Reporting an Accident

Reporting Professional Misconduct

Human Resources Continued

Relationships with Subordinates

Parent Access to Classroom Materials

Human Resources

Mrs. Nancy Freese Chief Human Resources Officer nancy_freese@olsd.us

Mrs. Melany Ondrus Director of Human Resources melany_ondrus@olsd.us

Mrs. Annie Damceski Assistant Director of Human Resources annie_damceski@olsd.us

Human Resources Continued

Mr. Josh McDanielsAssistant Director of Human Resources josh_mcdaniels@olsd.us

Mr. James Kim Assistant Director of Compliance james_kim@olsd.us

Mr. Peter SternAssistant Director of Equity and Inclusion peter_stern@olsd.us

Absences and Leave

Policy 1630.01

FMLA and Military Family Leave In accordance with the Family and Medical Leave Act of 1993, as amended, ("FMLA"), eligible staff members may take up to twelve (12) work weeks of job-protected, unpaid leave, or substitute appropriate paid leave if the staff member has earned or accrued it, for the following reasons: A. the birth and/or care of a newborn child of the staff member, within one (1) year of the child's birth; B. the placement with the staff member of a child for adoption or foster care, within one (1) year of the child's placement; C. the staff member is needed to provide physical and/or psychological care for a spouse, child or parent with a serious health condition; D. the staff member's own serious health condition makes them unable to perform the functions of their position; or E. any qualifying exigency (as defined in applicable Federal regulations) arising out of the fact that the staff member's spouse, son, daughter, or parent is a military member on covered active duty (or has been notified of an impending call or order to covered active duty) in the Armed Forces ("Qualifying Exigency Leave"). Covered active duty is defined in AG 1630.01. Refer to Board Policy 1630.01 and the accompanying Administrative Guideline for complete terms.

Administrator contract renewals

Policy 1520

In the year that an administrator’s contract expires, the administrator must be evaluated according to Board Policy. They must also be notified by the Board prior to June 1 of the Board’s intent to renew or not renew the contract, and the administrator has the right the request a meeting with the Board in executive session to discuss their intention. If the Board fails to provide evaluations as required by Board Policy or if the Board fails to provide, following the request of the administrator, a meeting for the purpose of discussing the Board's reasons for considering renewal or non-renewal of the administrator's contract, then the administrator shall be automatically reemployed at the same salary plus any increments that may be authorized by the Board, and the term of reemployment shall be one (1) year, unless the individual has been employed as an administrator by the District for three (3) years or more in which case the reemployment shall be for a term of two (2) years. See Board Policy 1520.

Administrator Evaluations

Policy 1530

Each administrator shall be evaluated at least once annually. The evaluation report shall be signed and dated by the administrator and the evaluator at the conclusion of the post-evaluation conference. The signature of the administrator shall not necessarily indicate that they agree with the evaluator's comments or conclusions, but only that they have been made aware of such comments or conclusions. An administrator not in the final year of their contract shall be evaluated at least once during the school year. An administrator whose contract is due to expire at the conclusion of the current school year shall have at least one (1) preliminary evaluation and one (1) final evaluation during such year. A written copy of the preliminary evaluation report shall be provided to the administrator at least sixty (60) days prior to any Board action on the renewal or non-renewal of the contract. For principals and assistant principals, a signed written copy of the post-observation report shall serve as the preliminary evaluation. A written copy of the final evaluation report shall be provided to the administrator at least five (5) days prior to any Board action on the renewal or non-renewal of the contract. The final evaluation report for an administrator in the last year of their contract shall include the administrator's final holistic rating and the Superintendent's intended recommendation to the Board concerning the renewal or non-renewal of the contract. The Board will consider the evaluation results when deciding whether to renew or not renew an administrator's contract. The administrator may, at any time following the receipt of an evaluation report, submit a written rebuttal, not to exceed three (3) pages in length, which shall be promptly attached to the evaluation report and any copies of the evaluation report which are retained in the District's records or submitted to the Board for its consideration. See Board Policy 1530.

Policy 3121

Background Checks

In accordance with State law, the Board of Education requires a criminal background check of each applicant the Superintendent recommends for employment on the District's professional staff as well as for current employees on a periodic basis. This requirement includes all substitutes and persons employed on a part-time basis such as coaches or activity supervisors. In addition, all professional staff members with a license, certificate, or permit issued by the Ohio Department of Education must undergo a criminal background check as prescribed by law. Such background check is not otherwise required of any currently-employed staff member who is a candidate for another position within the District. The Superintendent shall establish administrative guidelines which will require a records check that complies with the law through the Bureau of Criminal Identification and Investigation (BCII) and through Federal Bureau of Investigation (FBI) records. Any information and records obtained from such inquires are not public record and shall be kept confidential and not released or disseminated. Should it be necessary to employ a person to maintain continuity of the program, prior to receipt of the criminal history record, the Superintendent may employ the person on a provisional basis until the report is received.

Conflict of interest

Policy 1130

A. Employees cannot have a financial interest, directly or indirectly, in any activity that conflicts with District interests or raises a reasonable question of conflict with their duties and responsibilities in the District. B. Employees cannot engage in activities where advantage is taken of any professional relationship they may have with any student, relatives of students, or vendors in the course of their employment in the District. C. Employees cannot use materials, equipment, or facilities of the District in private practice, or dedicate work time to outside interests or activities. D. Employees, officers and agents cannot solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. E. The District has set standards for when an employee may accept a gift of an unsolicited item of nominal value. For these purposes, "nominal value" means that the gift has a monetary value of $25 or less. F. Employees must disclose to the Treasurer any potential conflict of interest which may lead to a violation of policy. Refer to Board Policy 1130.

dRESS AND GROOMING

Policy 1616

Administrators set an example in dress and grooming for their students and other employees to follow. An administrator who understands this precept and adheres to it presents an image of dignity and encourages respect for authority. These factors act in a positive manner toward the maintenance of discipline. When assigned to District duty, all administrators shall: A. be physically clean, neat, and well-groomed; B. dress in a manner consistent with their professional responsibilities; C. dress in a manner that communicates to students pride in personal appearance; D. dress in a manner that does not cause damage to District property; E. be groomed in such a way that their hairstyle or dress does not disrupt the educational process nor cause a health or safety hazard.

Policy 3122.01

Employees cannot possess, use, sell, or distribute alcohol or illegal drugs while on duty, operating a District vehicle, or performing a safety-sensitive function. Employees shall not perform safety-sensitive functions, operate a District vehicle or arrive to work within four (4) hours after using alcohol. There is no prohibition against controlled substances prescribed by a physician who has advised the employee that the substance does not adversely affect the employee's ability to safely operate a District

drug-free workplace

Duty to Maintain an environment free from harassment

Refer to the following Board Policies:

• Section 504/ADA Prohibition Against Disability Discrimination in Employment (Admin)
• Anti-Harassment (Admin)

• Nondiscrimination and Access to Equal Educational Opportunity

• Section 504/ADA Prohibition Against Discrimination Based on Disability
• Section 504/ADA Prohibition Against Disability Discrimination in Employment (Professional Staff)
• Anti-Harassment (Professional Staff)
• Threatening Behavior Towards Staff Members
• Section 504/ADA Prohibition Against Disability Discrimination in Employment (Classified Staff)
• Anti-Harassment for (Classified Staff)
• Student Hazing
• Anti-Harassment for Students

Please refer to the Admin Center > Human Resources.

Employee Discipline

Evaluation Process

One purpose of evaluation is to assist the teacher toward improved instruction. Another purpose is to provide information in making employment decisions. Teachers who instruct students for at least half of the teacher’s workday shall be evaluated. Teachers shall undergo at least one Teacher Performance Rubric evaluation completed by the evaluator by May 1 each year. Teachers must be provided with a written copy of the Teacher Performance Rubric by May 10.Teachers in their first year of employment with the District will be notified in writing at least twenty-four (24) hours in advance of their first formal observation. All other observations may be unannounced. There will be no formal classroom observations for evaluation purposes the day before Thanksgiving, winter or spring break, or the day after a teacher absence due to illness, unplanned personal leave or an emergency situation. Please refer to the Olentangy Teacher Association Negotiated Agreement.

Policy 1461

If the Superintendent believes the employee is unable to perform assigned duties, the employee will be offered the opportunity for a meeting to discuss these issues. Prior to placing an employee on unrequested leave, the Board may require the employee to submit to an appropriate examination by a health provider designated by the District. The results of any such examination shall be treated as a confidential medical record and will be used only in compliance with law. Refusal to submit to an appropriate examination or to execute the HIPAA release will be grounds for disciplinary action, up to and including termination. If, as a result of such examination, the employee is found to be unable to perform assigned duties and no reasonable accommodations are available, the employee may be placed on involuntary leave of absence for a period not to exceed two (2) consecutive school years. See Board Policy 1461.

Unrequested Leave and Fitness for Duty

In accordance with the Family and Medical Leave Act of 1993, as amended, ("FMLA"), eligible staff members may take up to twelve (12) work weeks of job-protected, unpaid leave, or substitute appropriate paid leave if the staff member has earned or accrued it, for the following reasons: A. the birth and/or care of a newborn child of the staff member, within one (1) year of the child's birth; B. the placement with the staff member of a child for adoption or foster care, within one (1) year of the child's placement; C. the staff member is needed to provide physical and/or psychological care for a spouse, child or parent with a serious health condition; D. the staff member's own serious health condition makes them unable to perform the functions of their position; or E. any qualifying exigency (as defined in applicable Federal regulations) arising out of the fact that the staff member's spouse, son, daughter, or parent is a military member on covered active duty (or has been notified of an impending call or order to covered active duty) in the Armed Forces ("Qualifying Exigency Leave"). Covered active duty is defined in AG 1630.01. Refer to Board Policy 1630.01 and the accompanying Administrative Guideline for complete terms.

FMLA

Please refer to the Admin Center > Human Resources.

Interviews and Hiring

During the hiring process, the current job description for the position for which an individual is interviewing shall be reviewed with the candidate. The emphasis during the review shall be placed upon the essential functions of the position. Upon employment, the staff member shall receive a copy of the current job description for the position for which they have been employed. The employee’s immediate supervisor shall review this job description with the staff member as part of the employment orientation process.

Job Description

A request to an administrator for a letter of reference is an opportunity to share information about the (former) staff member’s performance with a prospective employer or other interested party. A current or former employee shall have no expectation that a letter of reference will be written upon request. The decision to comply with such a request shall be solely at the discretion of the administrator. If an administrator opts, however, to prepare a reference letter, the Board expects that administrator to provide specific and truthful comments concerning the employee or former employee’s actual performance that can be substantiated by the administrator’s personal knowledge and/or the individual’s personnel file. In accordance with law, an administrator who, in the scope of their employment, provides a letter of reference or employment reference may be entitled to a qualified privilege for statements included in that reference letter, provided such statements were made in good faith, without malice, and in accordance with policy. All District employees, including but not limited to an administrator who prepares a letter of reference or provides an employment reference pursuant to policy, are prohibited from assisting a District employee, contractor or agent in obtaining a new job if they know or have reasonable cause to believe that such District employee, contractor or agent engaged in sexual misconduct regarding a minor or student in violation of State or Federal law. Refer to Board Policy 8340.

Letters of Reference

Staff members should avoid situations in which their personal interests, activities, and associations conflict with the interests of the District. Staff members may not dedicate work time to an outside interest, activity, or association. Staff members may not use school property or school time to solicit or accept customers for private enterprises. Staff members may not engage in business transactions on behalf of private enterprises in which they may profit by virtue of their official position or authority or benefit financially from confidential information that the employee has obtained or may obtain by reason of their position or authority. Staff members may not campaign on school property during working hours on behalf of any political issue, or candidate for local, State, or National office. The constitutional right to express political and other opinions as citizens is reserved to all employees. Staff members should avoid conduct and associations outside the school which, if known, could have an adverse effect upon the school community. In connection with campaigning, no employee will use School District time, money, facilities, equipment, or supplies nor will the employee discuss the campaign with school personnel or students during the working day. Staff members should refrain from expressions that disrupt the efficient operation of the school and/or interfere with the maintenance of discipline by school officials. Unless expressly approved by the Superintendent, staff members may not accept fees for tutoring when such tutoring is conducted during the normal work day. Similarly, unless expressly approved by the Superintendent, staff members may not accept fees for remedial tutoring of students currently enrolled in one (1) or more of their classes. Refer to Board Policy 3231.01.

OUtside activities of Staff

Staff may not campaign on school property during working hours on behalf of any political issue, or candidate for local, State, or National office. Staff should refrain from expressions that disrupt the efficient operation of the school and/or interfere with the maintenance of discipline by school officials. The constitutional right to express political and other opinions as citizens is reserved to all employees.

Political Activities of staff

Administrators may not date or have any form of sexual relationship with any employee who directly reports to them even when the relationship is voluntary and welcome. Furthermore, administrators may not directly supervise anyone to whom they are closely related. Any such relationships should be reported to Human Resources.

Relationships with SUbordinates

Consistent with Board Policy 8141 and State law, the Board and/or the Superintendent will file a report to the Ohio State Board of Education on matters of professional misconduct on the part of licensed professional administrators, including a conviction of the administrator of certain enumerated crimes and/or conduct which is determined to be unbecoming to the teaching profession. Reports of any investigation regarding whether or not a licensed professional administrator has committed an act or offense for which the Board is required to make such a report will be kept in the personnel file of the administrator. Should the Ohio State Board of Education determine that the results of that investigation do not warrant initiating an action suspending, revoking, or otherwise limiting that licensed professional staff administrator's license or permit, the report(s) of any investigation will be moved to a separate public file.

Reporting Professional Misconduct

The employment contract of an administrator may be suspended and/or terminated, upon a majority vote of the Board of Education, for good and just cause including disclosing a question to a student on a State-mandated assessment. In such cases, the Board shall abide by due process, statutory procedures, and any applicable terms of the administrator's employment contract. Any administrator who fails to maintain a required license, certificate, or permit throughout the term of employment will be immediately suspended without pay and such failure is grounds for termination.

Termination

The Board prohibits the use of tobacco or tobacco substitute products by employees at all times within any enclosed facility owned, leased, or contracted for by the Board, and in areas directly or indirectly under the control of the Board immediately adjacent to locations of ingress or egress to such facilities. This prohibition extends to any Board-owned and/or operated vehicles used to transport students and to all other Board-owned and/or operated vehicles. Such prohibition also applies to school grounds, athletic facilities, and any school-related event, on or off Board premises. In accordance with Board Policy 9700.01, tobacco advertising is prohibited on school grounds, in all school-sponsored publications, and at all school-sponsored events. Tobacco promotional items that promote the use of tobacco products, including clothing, bags, lighters, and other personal articles, are not permitted on school grounds, in school vehicles, or at school-sponsored events.

Tobacco-free environment

Please refer to the Admin Center > Human Resources.

Workers Compensation/Reporting an accident

Volunteers who direct, supervise, or coach a student activity program that involves athletics, routine or regular physical activity, or activities with health and safety considerations may be required to complete a background check and obtain a pupil activity permit issued by the State Board of Education. Refer to Board Policy 8120.

Volunteers

Due Process Rights of Students

Diversity Liaisons

Meet the Team

Administrative Services

Building Leadership Teams/Department Chairs

Administrator Ethics

District-Sponsored Clubs and Activities

Parent Access to Classroom Materials

Student Trips and Travel

Student Supervision and Welfare

Safety Drills andStandard Response Protocols (SRP)

Administrative Services continued

Interrogation of Students

Expectations for Parent and Family Involvement

Reporting Child Abuse

Parent Access to Classroom Materials

Administrative Services continued

Visitors

Weapons Free Environment

Parent Access to Classroom Materials

Administrative Services

Chief of Administrative Services

Mrs. Monica Brown Director of Elementary Schools monica_brown@olsd.us

Mr. Trond Smith Director of Secondary Schools trond_smith@olsd.us

Administrative Services Continued

Mr. Joe SuozziDirector of Safety, Security and Preparedness joseph_suozzi@olsd.us

All administrators are expected to maintain high standards in their working relationships, provide professional leadership in the District and community, and in the performance of their duties, to: A. recognize basic dignities of all individuals with whom they interact in the performance of duties; B. represent accurately their qualifications; C. exercise due care to protect the mental and physical safety of students, colleagues, and subordinates; D. seek and apply the knowledge and skills appropriate to assigned responsibilities; E. keep in confidence legally-confidential information; F. ensure that their actions or those of another on their behalf are not made with specific intent of advancing private economic or personal interests; G. avoid accepting anything of value offered by another for the purpose of influencing judgment; H. refrain from using their position or District property, or permitting another person to use an employee's position or District property for partisan political or religious purposes. (This will in no way limit constitutionally or legally protected rights as a citizen.)

Administrator Ethics

In addition, each administrator should maintain standards of exemplary professional conduct and conform their behavior to the code of ethics set forth below as adopted from the American Association of School Administrators' Statement of Ethics for School Administrators by: A. making the well-being of students the fundamental value of all decision making and actions; B. fulfilling professional responsibilities with honesty and integrity; C. supporting the principle of due process and protecting the civil and human rights of all individuals; D. obeying local, State and national laws and not knowingly joining or supporting organizations that advocate, directly or indirectly, the overthrow of the government; E. implementing the Board's policies and administrative rules and regulations; F. pursuing appropriate measures to correct those laws, policies, and regulations that are not consistent with sound educational goals; G. avoiding the use of their position for personal gain through political, social, religious, economic, or other influences; H. accepting academic degrees or professional certification only from duly accredited institutions; I. maintaining the standards and seeking to improve the effectiveness of the profession through research and continuing professional development; J. honoring all contracts until fulfillment, release or dissolution mutually agreed upon by all parties to the contract.

Administrator Ethics continued

Supplementals are provided for Building Leadership Team members/Department Chairs. The expectation for these roles is to meet regularly with their school administration to plan professional development and monitor the progress of their school continuous improvement plan. In addition, these individuals are expected to be leaders of their respective grade levels/subject areas and are to be trusted two-way communicators supporting the overall success of the school.

bUILDING lEADERSHIP tEAMS/dEPARTMENT cHAIRS

Building administrators should evaluate student requests for new activities in accordance with Board Policy 2430 and reject or approve requests accordingly. The building principal shall require each activity advisor to provide a periodic update on the fiscal status on the activity. The principal shall also ensure that each activity’s advisor is dutifully ensuring the wellbeing of the members.

dISTRICT-sPONSOREDcLUBS AND aCTIVITIES

Each school is provided a supplemental for a Diversity Liaison. The role of the Diversity Liaison is to A) operate a student group promoting inclusiveness, B) support administration and staff in the building in planning and communicating relevant information and engagement opportunities, and C) engage the greater school community. Each year the Equity & Inclusion Team provides the Diversity Liaisons clear expectations.

dIVERSITY lIAISONS

When a student is being considered for an out-of-school suspension: 1. The student must be informed in writing of the potential suspension and the reasons for the proposed action. 2. The student must be provided an opportunity for an informal hearing to challenge the reason and explain their actions. 3. An attempt must be made to notify the student’s parent/guardian by telephone if a suspension is issued. 4. Within one (1) school day of the suspension, the parent/guardian must be provided notice that includes the reason for the suspension, the right to appeal, the right to representation at the appeal, and the right for the hearing to be held in executive session before the Board. See Board Policy 5611 for complete details.

Due Process Rights of Students

School principals are expected to maintain school environments that student-centered and welcoming and supportive of families. Communication to families should be timely, meaningful, and supportive of student academic progress. Furthermore, schools should provide volunteer opportunities for families to support their child’s school activities. Refer to Board Policy 2111.

Expectations for Parent and Family INvolvement

If law enforcement or other authorities with to interview a student at school, administration must attend to contact the parent(s) or guardian(s) of the student and must remain in the room during questioning unless compelling reasons for exclusion are provided by the investigating agency. See Board Policy 5540.

Interrogation of Students

State law requires any school teacher or school employee who knows or suspects that a child with a disability under the age of twenty-one (21) or that a child under the age of eighteen (18) has suffered or faces a threat of suffering a physical or mental wound, disability or condition of a nature that reasonably indicates abuse or neglect of a child to immediately report that knowledge or suspicion to the county children's services agency. When such a report is made, it is the direction of the Human Resources Department that the School Resources Officer is also notified. Call 740-833-2340 To Report Abuse or Neglect in Delaware County To report child abuse or neglect and you do not know which county to contact, please call: 1-855 O-H-CHILD To report adult abuse or neglect and you do not know which county to contact, please call: 1-855-OHIOAPS (855-644-6277)

Reporting Child Abuse

Rapid Dismissal Drills: Conduct 6 drills throughout the year to practice quick and orderly evacuations. Safety Drills (Active Aggressor): Perform 3 drills focusing on discussions, barricading, and decision-making on threat locations. Tornado Drills: Conduct monthly drills during the tornado season (April to July) to ensure preparedness for severe weather situations. Emergency Management Test (EMT) Drill: Complete and report this drill within 30 days of completion, with the deadline for reporting being December 31st of each calendar year. Please contact your SRO or Safety Director regarding any safety questions. Elementary Lock Down Script Secondary Lock Down Script Safety Drill Requirements SRP Memo

Safety Drills

A. Administrators shall immediately address any accident, safety hazard, or other potentially harmful condition or situation they detect, and report it to their supervisor. B. Administrators shall immediately report to school safety personnel and their supervisor any knowledge of threats or violence by students. C. Administrators shall never send students on personal errands. D. Administrators shall not fraternize with students at any time in a manner that may give the appearance of impropriety. E. Administrators shall not attempt to counsel, assess, diagnose, or treat a student concerning problems or behaviors better addressed by licensed mental health professionals, but administrators can help students and their families to connect with such professionals. F. Administrators shall not transport students in a private vehicle without the express approval of the Superintendent. G. Administrators shall not allow students to perform work or services that may be detrimental to their health.

Student Supervision and welfare

H. Administrators shall not communicate with students on non-District approved social media platforms or via text messaging without express approval of the Superintendent. I. Administrators shall not electronically transmit any personally identifiable image of a student, including video, photographs, streaming video, etc. via email, text message, or through the use of social media and/or online networking media, unless such transmission has been made as part of a pre-approved curricular matter or co-curricular/extracurricular event or activity such as a school-sponsored publication or production in accordance with Board Policy 5722. J. Any administrator who shares confidential information with another person not authorized to receive the information may be subject to discipline and/or civil liability. This includes, but is not limited to, information concerning assessments, grades, behavior, family background, and alleged child abuse. K. Pursuant to the laws of the State and Board Policy 8462, each administrator must report to law enforcement and child services, immediately, any sign of suspected child abuse or neglect.

Student Supervision and welfare continued

A field trip is a planned journey by one (1) or more students away from District property, which is an integral part of a course of study and is under the direct supervision and control of a professional staff member or any advisor as designated by the Superintendent. Students will not be charged for the cost of transportation to and from educational field trips on school days. This applies to Board-owned buses and privately-owned buses operated under contract with the Board. Students may be assessed the cost for transportation to and from educational field trips on non-school days. The Board may assume other costs of field trips, including, but not limited to, admission fees. Students may be charged fees, including, but not limited to, admission fees, for District-sponsored trips, but no student shall be denied participation for financial inability, nor shall nonparticipation be penalized academically. Students on all District-sponsored trips remain under the supervision of the Board and are subject to the District's code of conduct. Field trips must be related to a course of study and therefore are a required part of instruction. The following guidelines are aimed at facilitating the effectiveness of all field trips. Parental consent must be obtained before the trip. A blanket authorization may be obtained for trips that will consist of a series of trips during the school year. No student will be allowed to participate if the parental consent is not received prior to the trip. A copy of each student's Emergency Medical Authorization Form is to be in the possession of the staff member in charge for all trips. A list of any students to whom medication will need to be administered while on the field trip is to be secured by the teacher in charge from the clinic staff.

Student Trips and Travel

Administration should may deny field trip requests for any one of the following reasons: 1. Failure to comply satisfactorily with pre-trip requirements. 2. Excessive cost or limited financial resources. 3. The students involved have generally been involved in other field trips or school activities that have kept them out of class in the weeks preceding or following the scheduled trip. 4. Excessive number of students taking trips on that particular day. 5. Lack of availability of transportation. 6. Inadequate arrangements for student safety and welfare. Each principal is to develop and publish a list of times during the school year when field trips will not be approved. Problems with the field trip should be brought to the attention of the principal immediately upon return. For every field trip there must be a ratio of teachers and chaperones to students as determined by the principal. Prior to arrival at the destination, students are to be made aware of how they are to conduct themselves, what time the bus will leave for the return trip, where the bus will be located for the departure, any specific information that the students should know with reference to the area being visited.

Student Trips and Travel continued

At no time are students to be left on their own during the course of the field trip. Any disciplinary problems are to be reported to the building administration immediately upon returning to the school for appropriate action. In the event of any emergency during a field trip, the bus driver should contact appropriate persons from their emergency list and the teacher in charge should contact the principal. Because field trips are considered an integral part of a course of study and represent a significant cost to the District, it is essential that each trip be carefully planned, conducted according to the plan, and then evaluated in terms of how well the learning purpose was accomplished. Refer to Board Policy 2340. Other District-Sponsored Trips Other District-sponsored trips are defined as any planned student-travel activity which is approved as part of the District's total educational program and is under the direct supervision and control of a professional staff member or any advisor as designated by the Superintendent. The Board shall approve all trips which are planned to keep students out of the District overnight or longer, or out of the State, except that prior Board approval is not required for overnight trips related to athletic contests and other extracurricular competitions that arise at a time when no Board meetings are scheduled prior to the date of the trip.

Student Trips and Travel continued

Students may be charged fees, including, but not limited to, admission fees, for District-sponsored trips, but no student shall be denied participation for financial inability, nor shall nonparticipation be penalized academically. Students on all District-sponsored trips remain under the supervision of the Board and are subject to the District's code of conduct. The Board does not assume liability in any way for any staff member, volunteer, or parent of the District who takes students on trips not approved by the Board or Superintendent. No staff member may solicit students of this District for such trips within the facilities or on District grounds without permission from the Superintendent. Permission to solicit neither grants nor implies approval of the trip. Such approval must be obtained in accordance with the District's Administrative Guidelines for Extended Trips. Refer to Board Policy 2340 and the accompanying Administrative Guidelines for trips.

Student Trips and Travel continued

Every visitor to a school must register at the school office. Sign-in lists showing name, time, person visiting, and time departing shall be maintained by the office. Any person who does not register with the school office is on school property illegally and should be asked to identify themselves properly or to leave the school grounds. If the visitor refuses to leave the school grounds or creates any disturbance, the building principal should request aid from law enforcement. No visitor may see a student in school unless it is with the specific approval of the principal. If an emergency situation requires that a student be called to the office to meet with a visitor, a member of the administrative staff must be present during the conference. A student is never to be permitted to leave the school with anyone who is not clearly identified as their parent or an appropriately authorized person.

Visitors

Parents, other than those who have been asked by a teacher to be in the classroom, who wish to observe learning activities taking place in their child's classroom are to confer, in advance, with the principal and the teacher and state the purpose of the visitation. It is important that each parent understands that because classroom visitations can be distractive to the students, the following guidelines have been established: A. Visitations will not be allowed during examinations and independent study periods. B. Parents are to be silent observers and are not to create any type of disturbance or disruption to the learning process. C. Copies of instructional materials being used by the students or teacher may not always be immediately available during the visitation. D. Any comments made by individual students are to be maintained in confidence by the visitor to the activity. E. Use of audio or visual equipment to record classroom activities must be approved by the principal and the teacher. No visitor shall be allowed to videotape students in the classroom as it violates the privacy rights of students unrelated to the visitor.

Visitors continued

Employees are prohibited from possessing, storing, making, or using a weapon in any setting that is under the control and supervision of the Board. Exceptions include: A. weapons carried by security personnel or other designated staff employed by the Board who are qualified under State law to carry a weapon in a school safety zone while on active duty; B. objects indistinguishable from a firearm used during school safety trainings; C. items indistinguishable from a firearm approved by a principal as part of a class or individual presentation under adult supervision if used for the purpose of and in the manner approved (working firearms and ammunition shall never be approved); D. theatrical props used in appropriate settings; and E. starter pistols used in appropriate sporting events. Staff members shall immediately report any information concerning weapons and/or threats of violence by students, staff members, or visitors to the Director of Safety, Security, and Preparedness. Failure to report such information may subject the staff member to disciplinary action, up to and including termination. See Board Policy 1617.

Weapons Free Environment

Meet the Team

Operations

Lending of Board-Owned Equipment

Domestic Animals on District Property

Use of School District Premises

Parent Access to Classroom Materials

Operations

Mr. Jeff Gordon Chief Operations Officer jeffrey_gordon@olsd.us

Mrs. Lori Carter-EvansDirector of Transportation lori_carter-evans@olsd.us

Mrs. Jenna McDevitt Assistant Director of Business Management and Facilities sung-hee_mcdevitt@olsd.us

Operations continued

Mr. Chris TresselAssistant Director of Transportation chris_tressel@olsd.us

Domestic animals permitted in schools and elsewhere on District property shall be limited to those necessary to support specific curriculum-related projects and activities, those that aid a student or staff member due to a disability, or those that serve as service animals as required by Federal and State law. Refer to Board Policy 8390.

Domestic Animals on District PRoperty

No Board-owned equipment shall be loaned for non-school use off District property. Refer to Board Policy 7530.

Lending of Board-Owned Equipment

The Board will permit the use of school premises when such permission has been requested in writing by a responsible organization or a group of at least seven (7) citizens and has been approved by the Business Manager. School premises shall be available for the below-listed uses. When there are competing interests, approval may be given according to the following priorities: A. Uses directly related to the schools and the operations of the schools (including giving instructions in any branch of education, learning, or the arts). B. Uses and groups indirectly related to the schools. C. Meetings of employee associations. D. Uses for voter registration and elections. E. Departments or agencies of the municipal government. F. Other governmental agencies. G. Uses related to the public library, including a station for a public library or reading room. H. Levy committees and/or political action committees. I. Community organizations or groups of individuals primarily comprised of District residents/members of the community, including students (during non-school hours) and employees (when not working in the scope of their employment) formed for charitable, civic, social, religious, recreational, and/or educational (e.g., indoor or outdoor games or physical activities, either organized or unorganized, that are undertaken for exercise, relaxation, diversion, sport, or pleasure) purposes, provided such meetings and/or entertainment is nonexclusive and open to the general public. School premises may be made available for commercial or profit-making organizations or individuals offering services for profit. Refer to Board Policy 7530.

Use of school district premises

Fundraising

Professional Memberships

Job Calendar

Handling Money

Treasury

Benefits

Meet the Team

Parent Access to Classroom Materials

Public Records

Treasury

Parent Access to Classroom Materials

Treasury

Mr. Ryan Jenkins Treasurer timothy_jenkins@olsd.us

Mrs. Patricia HeaterAssistant Treasurer patricia_heater@olsd.us

Mr. Madison Ratliff Assistant Treasurer madison_ratliff@olsd.us

Administrative Job Calendar

260 Admin. Calendar

226 Admin Calendar

216 Admin Calendar

Benefits

Educational Recognition Payment

Tuition Reimbursement

Health Savings Account

Employee Assistance Program

Education Incentive

Administrative Educational Recognition Payment

Educational recognition payments for eligible administrators will be included in the first payroll in November. Below is the breakdown based on credit hours. Questions may be directed to Emma DeMarco (emma_demarco@olsd.us)

Fundraising

Door-to-Door Fundraising Safety Guidelines

The Olentangy Local School District believes that there are safety guidelines that all Booster Organizations should follow to ensure that all door-to-door fundraisers are managed in the safest way possible:

• All students under the age of 18 should have parental permission to participate.
• When selling door to door there should always be a responsible adult present ~ there should be approximately one adult for every three youths.
• Children must be properly supervised and there should be provisions in place in the event a student becomes lost.
• Responsible adult should bring appropriate first aid supplies.
• Students should not sell alone - ever!
• Students should be instructed not approach or talk to strangers.
• Students should be instructed not enter anyone's house.
• Students should be instructed not enter anyone's house.
• Sell/go door-to-door only in daylight hours.
• Instruct students to walk away from any dangerous or unfamiliar situations.

• Instruct students to immediately notify a parent or teacher of any strange activity.

Fundraising Continued

Door-to-Door Fundraising Safety Guidelines

• Students should never carry large amounts of cash.
• Students should not give out personal phone numbers or email addresses. If people want to “think about” whether or not they can make a donation get their information and check back with them.
• Groups should not sell in front of stores or malls without permission and a responsible adult present.

• Never sell at stop lights or street corners.
• Always wear clothing or bring something that identifies your organization, sport or activity
• Students and parent chaperones should ensure that cellphones are sufficiently charged
• Organizer should contact the Sheriff’s office at the non-emergency phone number (740) 833-2800 and notify them that there will be OLSD students canvasing the area.

Fundraising Continued

Ohio Charitable Fundraising Law

• Under Ohio law, it is unlawful to mislead any person as to any material fact concerning the solicitation or contributions for a charitable organization, and it is unlawful to mislead a person that any other person sponsors, endorses, or approves of the solicitation or charitable sales promotion when the other person has not given its consent in writing to that representation or to the use of its name. O.R.C. 1716.14(A)(6). Organizations should make sure their solicitations are accurate and not misleading and include the name of the organization raising the funds. Only organizations recognized by the Board of Education may use the district’s name, logos, mascots, and marks.

Fundraising Continued

Fundraising Guidelines

• Money should always be counted by more than one person.
• Activities involving ticket, product or service sales must be reconciled. A copy of these forms must be kept with the fund raiser approval form.
• All cash should be deposited immediately in the School Support Organization’s bank account. To meet state guidelines, money must be deposited at least every three business days.
• The district may be liable for any activity which appears to have the district’s endorsement. Fund raisers therefore should not obligate the club or school without prior approval.
• Fund raisers should not put children at risk. Proper supervision is always necessary.
• The School Support Organization will provide a tax-deductible receipt for all donations.
• Every effort should be made to safeguard cash, protect those who handle money, discourage theft, and use procedures that provide accountability.
• Cash boxes should be used.

Fundraising Continued

Fundraising Guidelines

• Auction purchases or expenses must not be taken from the cash change boxes or cash registers. These expenditures must be kept separate. They should be paid by check from the School Support Organization.
• No item should be released to the buyer without showing proof of payment. All merchandise for sale should be in a secure area. After an auction it may be necessary to rope off the area to prevent unauthorized access to bid items.
• The Cash Tally Sheet must be used to count all money. It must be signed by two individuals involved in counting the money.
• Each fund-raising activity must be recorded and reconciled separately.
• If a cash register is used, the cash register tape will summarize each fund-raising activity. A bank bag should be obtained from the bank for safekeeping. The bank bag in such instances will be used to store the fundraising money and then be taken to the bank’s night deposit drop.
• If a cash register is not used, the money from each event must be handled separately and separate deposit slips made.

Fundraising Continued

Raffles

• Charitable organizations are permitted to hold raffles pursuant to Ohio law. “Raffle” is defined as a form of bingo in which one or more prizes are won by one or more persons who have purchased a raffle ticket. One or more winners of the raffle are determined by drawing a ticket stub or other detachable section from a receptacle containing ticket stubs or detachable sections corresponding to all tickets sold for the raffle.
• No license is required to conduct a raffle. Students under 18 may sell raffle tickets as long as they are not selling the raffle tickets at the site of the raffle. The winner must pay income tax on any prize. If the value exceeds $600, the organization must provide an IRS form 1099 to the recipient.

Fundraising Continued

Bingo

• Bingo is a licensed activity that many charitable organizations use to raise funds for their causes. The Ohio Attorney General’s Charitable Law Section regulates bingo throughout the state and licenses nonprofit organizations eligible to use bingo as a fundraising mechanism. It also licenses bingo manufacturers and distributors. Bingo requirements are outlined in Ohio Revised Code Section 2915 and sections of the Ohio Administrative Code.

Concession sales

Bingo

Concession sales are another activity that many organizations get involved in to try and raise money for the club. Concessions can be exempt from sales tax if the condition of non-taxable is met. The following guidelines should be followed for concession sales:

• A cash tally sheet for all concession proceeds must be completed and signed.
• It is recommended that cash registers be used for concession stand activity.
• It is recommended a night deposit bag be used if necessary to protect the funds and volunteers. Two individuals should accompany the deposit to the bank. All concession proceeds must be deposited into the bank within 24 hours after the event excluding holidays and weekends.
• Volunteers purchasing supplies for resale should make every effort not to pay sales tax. If the volunteer uses his or her funds to purchase the supplies, they will be required to submit receipts when they wish to be reimbursed. The sales tax paid if any should not be subtracted from the reimbursement.
• All proceeds from concession activity must be deposited daily. Cash purchases from concession proceeds must be noted on the Event Proceed reconciliation form.
• Cash proceeds should not be used to purchase more concession products for resale or used for any other activity.

Tuition Reimbursement

Coursework must be related to the administrator's educational field, approved in advance by the Superintendent or his designee, and taken outside the normal work day. Please submit the document below to Emma DeMarco (emma_demarco@olsd.us) Deadlines: January 15th (for February reimbursement) July 15th (for August reimbursement) Please click the document below for the fillable form

Health Savings Account (HSA)

You are responsible for setting up your own health savings account (HSA) and submitting the account information to payroll using the HSA Enrollment Form in Unified Talent. Regular checking or savings accounts are not acceptable for HSA contributions.For single coverage, the contribution is $2100. For family coverage, it is $3780. For those enrolling in the high deductible plan for the first time, the full contribution will be made on the first January pay as long as your HSA information is on file in payroll. For those who already have HSA information on file and were enrolled in the high deductible plan last year, the contribution will be made in 2 equal installments with the first half being contributed on the first January pay and the first July pay. Single: $3850 under age 55, $4850 over age 55 Family: $7750 under age 55, $8750 over age 55

Employee Assistance Program (EAP)

Matrix Psychological Services

· Comprehensive Confidential Counseling Services: Access to licensed professionals for personal, family, and work-related counseling that is completely free to you and completely confidential. · Work-Life Solutions: Assistance with everyday issues such as childcare, eldercare, and other family needs. · Financial and Legal Resources: Expert advice and resources to help manage financial and legal concerns. Cases will be offered a free consultation to meet with an attorney or financial advisor. Additional legal services can be provided at a discounted rate. · 24/7 Support: Round-the-clock access to support services, ensuring help is available whenever you need it. · Workshops and Seminars: Pre-scheduled virtual sessions covering topics such as stress management, emotional intelligence, and compassion fatigue.

The District's cash collection policy mandates that all money received at various school collection points—such as athletic events, lunchroom sales, classroom fees, student activities, and the Treasurer's Office—must be securely handled and promptly deposited. Discrepancies in cash receipts or ticket sales must be documented and reported to supervisors and the Treasurer, potentially affecting performance evaluations. Overpayment by check or credit card for cash back is prohibited. Funds over $1,000 must be deposited the next business day, while smaller amounts must be deposited within three business days. The Treasurer is responsible for implementing procedures for issuing receipts, ensuring proper segregation of duties, and timely bank reconciliations to resolve discrepancies. Please refer to policy 6600.

Handling of Money

Olentangy administrators are allocated one state or local membership and one national membership, with consideration for additional memberships contingent upon district leadership team approval. Administrators are permitted to attend one out-of-state professional development conference per contract cycle; attendance at additional out-of-state conferences requires prior approval from district leadership. For further details, please contact the Executive Secretary in the Treasury.

Professional Memberships

Public Records

The employer retains the right, at any time, to amend, modify, or terminate any of its policies or benefits applicable to administrators to whom this handbook is addressed. Nothing contained in this handbook shall be construed or implied to constitute a contract altering or changing the at-will character of the employment relationship between the Olentangy Local Schools and its administrators. This handbook does not represent a complete list of all District policies and procedures, state and federal laws, or regulations; therefore, administrators are encouraged to seek additional resources (i.e. the Admin Center) and guidance as needed to ensure compliance and alignment with all relevant legal requirements and best practices. Updates: 7/18/24

Disclosures