EPA/RRP Workflow

EPA/RRP Workflow

When workflows get complicated, a flowchart can help. The following visual map of our processes can guide our actions, identify roadblocks, and streamline our activities for better efficiency.

START

Address with a temporary repair until the main problem is fully resolved

Start

Yes

Determine if the property was built before 1978 and if EPA processes apply due to lead-based paint regulations.

Identify the status of the meld. Is this an emergency?

Yes

Meld comes in

No

No

TESTED:NEGATIVE

No RRP/EPA Rules apply

Has the property been tested for lead?

Document all actions taken, communications with the tenant, and vendor assignments in Property Meld.

Tested Positive or not tested

An auto-message will be sent out once a vendor is assigned to the meld.

MC follow up with the vendor and must get their acknowledgement in writing

Will the repairs be exempt from the EPA protocols?

Assign a regular vendor

Yes

MC has to send an email with Details about the EPA Project to the CMD

Assign to a certified EPA/RRP vendor

No

MC follow ups with the vendor and must get their acknowledgement in writing

lessthan<

Assign a regular vendor

Finish

more than>

Monitor and Ensure Completion: Track the progress of the request to ensure timely resolution.

Document all actions taken, communications with the tenant, and vendor assignments in Property Meld.

MC emails CMD the details of the planned repair work

The Maintenance Coordinator has to follow up on the instructions provided by CMD.

More than>

• Interior repairs 6 square feet of Interior painted surface.
• HUD Properties have more than 2 square feet of Interior painted surface.

• External repairs will involve more than 20 square feet of painted surface.

If a property hasn't been tested or if no records are available, we will treat the property as if lead has been detected

Less than>

• Interior repairs 6 square feet of Interior painted surface.
• HUD Properties have more than 2 square feet of Interior painted surface.

• External repairs will involve more than 20 square feet of painted surface.

Essential repairs involve addressing critical issues that significantly impact the unit's habitability and quality of life. These repairs are crucial for maintaining the fundamental aspects of the property, such as plumbing, electrical systems, heating, and structural integrity.

After implementing the temporary repair, please proceed with the established workflow if further repairs are needed. If not, please complete the meld as usual.