Learning Lab - Budget and Sustainability - Sept 2024

Learning Lab Budget and Sustainability forCDSS Grantees

September 17, 2024

Agenda

• Introduction & Poll
• Filling the Gap
• Program Scale Reduction
• Managing Transitions Effectively
• Breakout Q 1: Strategic Considerations for Program Continuation
• Share out
• Breakout Q 2: Mapping Transitions & Managing LOT
• Share out

• Checklist & Action Items
• Q&A/Wrap-Up

Facilitation Team

Anna Bialik, Sr. Consultant, Change Well ProjectConnor Johnson, Sr. Consultant, Change Well ProjectJohn Engstrom, Sr. Consultant, Change Well ProjectAlynn Gausvik, Sr. Consultant, Change Well ProjectKevin Flaherty, Sr. Consultant, Change Well Project

Learning Lab

Learning Lab Goals

• Identify solutions to overcome roadblocks in the program and system development process.
• Implement tools and strategies that will expedite your program and system development
• Increase the capacity of you and your staff to improve the equity and efficacy of your system and your programs.

We recognize and acknowledge the First People of this ancestral and unceded territory – the land that today we call California. With respect to their elders, past and present, we recognize the tribal communities as the original stewards of this land, and who continue to lift up their stories and cultures. We are grateful to have the opportunity to live and work on these ancestral lands. We are dedicated to growing and sustaining relationships with native peoples and local tribal governments. Adapted from Los Angeles County’s Land Acknowledgment

Land Acknowledgement

We recognize and acknowledge the labor upon which our country, state, and institutions are built. We remember that our country was built on the labor of enslaved people who were kidnapped and brought to the US from the African continent and recognize the continued contribution of their survivors. We also acknowledge all immigrant and indigenous labor, including voluntary, involuntary, trafficked, forced, and undocumented peoples who contributed to the building of the country and continue to serve within our labor force. We recognize that our country is continuously defined, supported, and built upon by oppressed communities and peoples. We acknowledge labor inequities and the shared responsibility for combatting oppressive systems in our daily work. ​

Labor Acknowledgement

Objectives

Identify key priorities for program shifts

Develop ationable steps to manage program transitions

Explore strategies for reducing program scale without sacrificing outcomes

Understand how to adapt HHD programs as funding shifts

ZOOM POLL

Planning for Funding changes

Funding streams supplement one another; funds can be used at the same time, but for unique expenses.

Each funding source preserves its distinction so that each funder can still track resources and outcomes.

The coordination of funding from several sources to support a single initiative, or a portfolio of projects or programs

What is Braided Funding?

Building within a Single funding stream Leaves gaps

Weaving funding Can create a better safety net

How TO Braid Funding

Develop new funding plan to cover priorities

What partners are out there?

What is the funding gap?

What other funding streams are out there?

How long will funding last?

Filling The Gap with other resources

Contact potential partners and funders

Program Scale Reduction

1

2

What service level can you sustain?

3

What is your timeline for reducing the scale of your program?

4

What are strategies to minimize impacts to participants + community?

5

How are you planning to communicate program changes?

6

When do you have to close enrollment?

What other resources exist in your community for transferring clients?

What funding could you looking into braiding, leveraging, or replacing HHD funding? What gaps exist in your current funding model?

Breakout: Strategic Considerations for Program Continuation

Share Out

Learning Lab

Cultivate other resources for transitioning clients

Align available slots with availble funding timeline

Use waitlists and LOT management

Analyze Length of Time (LOT) for clients

Managing transitions effectively

Length of Time (LOT) and Waitlists

Program has 20 spots for Rehousing

Rehousing Participants average 12 months of support

Program has 10 spots for Prevention

Prevention Participants average 3 months of support

• Update Budget Tool with Actual LOT for annual capacity

• Use annual capacity to build anticipanted future annual budgets

• Use waitlists to manage inflow

• Develop waitlist management plan: Can waitlist particpants be referred to other programs?

• Know when to close the waitlist and when to ramp down.

Participants Who Need More Support

Are they eligble for other housing resources in community?

Is shared housing an option on a fixed income?

Are they MediCal eligible for Assisted Living Waiver (AWL)?

Is there a way to increase income to cover rent?

How are you currently managing transitions with your program participants?How will you communicate changes to clients and partners?

Breakout: Program Transitions & Managing LOT

Share Out

Learning Lab

We're here to help

Ramp Down Planning

Braiding Funds and Developing a Strategic Budget

Developing a transition plan for existing clients

Checklist

Review program priorities (staffing, services, financial assistance). Revisit your budget tool and identify shortfalls. Develop a plan to address changes in budget: Explore and secure new funding sources (braiding, leveraging, replacing). Develop a plan to communicate transitions to clients and partners.

Q&A

Learning Lab

Get in Touch!

Website: ​www.changewellproject.com Request Technical Assistance​https://www.changewellproject.com/request-technical-assistance Learn more about our work:​https://www.changewellproject.com/ouractivitiesreport

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