Time Mgmt Training

for managers

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Time Management

Tips & Tricks

Table of Contents

Benefits of Time Audits

Objectives

How To Do a Time Audit

Potential Solutions

What is a Time Audit?

Tools to Try

Common Pitfalls

Congrats! You've done the difficult and perhaps uncomfortable work of sleuthing out what's causing your time management troubles - now what? We'll review some practical tools and strategies specific to each type of problem. Try one or two out, give it some time, then check in with yourself. It might take some trial-and-error to find what works for you, but you're worth the time and effort it takes to figure this out.

Treatment: Try new Solutions

There are a lot of factors that could be impacting your time management troubles. We'll get specific about a few common pitfalls that leaders often encounter in their roles. If any of these pitfalls resonate with you, consider them as a possible root cause of time management troubles for you.

Diagnosis: Pinpoint the Problem(s)

We'll discuss how a time audit can help you gain a clearer understanding of where your time management is and isn't working for you. This is a private, honest self-reflection tool with a lot of flexibility. If you know you're always short on time or running behind but don't know why, start here.

Triage: Assess the Situation

Objectives: Why are we talking about this?

What is a Time Audit?

A time audit is a process of evaluating how you spend your time throughout the day. By tracking your activities, you can gain insights into how your time is allocated and identify areas where adjustments may be needed.

Improve Decision-Making

Stay Focused

Delegate Effectively

Accomplish Your Goals

Be a Leader

Why should I do this?

Be Productive

Chill Out

Get Stuff Done

A time audit can help you...

9-9:30 Catch up on emails9:30-10 Dept. meeting10-10:15 Break, then I'll do the thing!10:15-11 Distracted by phone, oops!11-3 Sit at info desk, stress about emails in my inbox and unfinished tasks - when will I find time??3-3:45 Try to finish a project, but my team keeps coming to me for help3:45-4 Forgot to eat lunch, inhale a granola bar before my next meeting4-4:30 Zone out in a meeting that could've been an email4:30-5 Agonize over how to word an email that should've been a meeting5 PM - Shift ends and I didn't do the thing! Where did my time go??

How do I do a time audit?

1. Decide how to gather your data: Spreadsheet? Scrap paper? Browser extension? Up to you - Pick one method and stick to it!2. Get prepped: Learn how to use any digital tools you've chosen for your audit. Set reminders if you need them!3. Spend at least 2 weeks recording what you do and when you do it. 3. Categorize the data in a way that makes sense to you. Color code it if that's helpful.

1. Interruptions & Distractions
2. Procrastination
3. Overcommitment
4. Prioritizing the Wrong Things
5. Failing to Plan (Planning to Fail)

Common Pitfalls

Trouble spots to look out for after you've collected your data

Click the buttons to explore each of these common pitfalls.

My staff seem to need me all the time, but especially when I'm trying to focus!

I'm so bogged down in unread emails that I can't focus on anything else!

I just have too many things to do at once! Take something off my plate!

I'm overwhelmed by meetings that should be emails and emails that should be meetings!

Interuptions & Distractions

Improve Decision-Making

Stay Focused

Delegate Effectively

Accomplish Your Goals

Be a Leader

How do I fix it?

Be Productive

Chill Out

Get Stuff Done

Your mileage may vary! Prepare for some trial-and-error.

Case Study

Which pitfalls do you see in this manager's data?

Got an idea?

Let the communication flow!

With Genially templates, you can include visual resources to wow your audience. You can also highlight a particular sentence or piece of information so that it sticks in your audience’s minds, or even embed external content to surprise them: Whatever you like!Do you need more reasons to create dynamic content? No problem! 90% of the information we assimilate is received through sight and, what’s more, we retain 42% more information when the content moves.

Generate experiences with your content.It’s got the Wow effect. Very Wow.Make sure your audience remembers the message.

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Got an idea?

Let the communication flow!

With Genially templates, you can include visual resources to wow your audience. You can also highlight a particular sentence or piece of information so that it sticks in your audience’s minds, or even embed external content to surprise them: Whatever you like!Do you need more reasons to create dynamic content? No problem! 90% of the information we assimilate is received through sight and, what’s more, we retain 42% more information when the content moves.

Generate experiences with your content.It’s got the Wow effect. Very Wow.Make sure your audience remembers the message.

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Meeting or Email?

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