24-25 Katy ISD CBE Overview Secondary

+Contact Meghan

+Contact Jenny

+Contact Lori

Katy Independent School District​ Department of Research, Assessment, & Accountability​ Office of State and National Assessment Programs​ 2024-2025

Secondary Overview

Credit by Exam

Check for Understanding

Accomodations

Jr. High Math

Grade Level Acceleration

High School Credit

Grades

Resources

Counselor Role

CBE Process

Test Security

Index

3 Days

5 Days

10 Days

1 Day

1 Day

1 Day

Order Process

Next

Student/Parent Applies

Campus Approves/denies application and orders

Deadlines Pass

RAA Separates Orders by campus and sends for validation

Campus makes Corrections

Order is compiled

PO Created

Order Sent to Vendor

Vendor Processes

Login information sent

From Test to Grade

Summer takes 4-6 Weeks

Campus Distributes Grades/Sends Report to Registrar

Paper Grades sent to Campus

1 Week

RAA Enters Grade

1 week

Vendor Grades

24 hours-2 Weeks

Testing

1 week

Your Turn

To Support CBE Academic Advisement

Counselor's Role

Discuss Options with Families

Study Guides

&

Training

Resources

Webinars

Grades

Passing Standard

Retesting

This is the best way when you need to look up the results of a known individual student.

Called Student CBE Test Data under Grade Reports, this report is good to run at the beginning of the year to catch any students who moved.

Test History

Cognos Report

02

01

Parents are able to see grades from the Home Access Center once they have been entered into E-School.

Extra Time

Oral

Transcribing

The vendors approve, but most times if a Katy ISD committee has determined it for STAAR, the student can have it. Please note it with the order.

Accomodations

Application

25-26

ELA

80

Social Studies

Science

Math

Grade Level Acceleration

✍️

Jr. High

Mathematics Acceleration

Jr. High

Foreign Language

Avant Assessment

Original Credit

Credit Restoration

Please ensure these are checked carefully by the student to ensure they completed any reading or work needed prior to testing.

Study Guides

RAA puts the score in the test history. Each campus registrar must award credit on the transcript for all high school CBE's including foreign language.

Award of Credit

Check Transcripts carefully and order both part A and part B as appropriate. Averaged grade of 80 on two exams can be used to obtain full credit

Two Exams for Year Credit.

These are available and if passed do not require completion of the State EOC Exam.

EOC Courses

UT High School

Other High School subjects

Key Takeaways

Everyone's Responsibility

Handle this test like you would any secure assessment (i.e. STAAR test).

Test Security

Upcoming Webinars and Live Support

Campus Based Approval

Time of Acceleration

Consult with all relevant staff as Campus Administration has the authority to reject CBE applications

All 1-8 grade acceleration happens in 2025-2026. High School Credit applies in semester of date applied in test history unless student is in Jr. High.

Weigh Pros and Cons

What are the social implications? Will it create learning gaps? Credit is not NCAA approved and Grades are unweighted. What impact will this have?

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Oral Accomodations

• A human reader needs to be available to read over the shoulder or we can request a proctor copy for reading.

• See the proctor manual for further instructions.

Keep materials secure at all times

• Know exactly what materials you have received and are returning. ​
• Campus designee should know the location of materials at all times. (Chain of Custody) ​
• Keep them in locked storage with limited access when not using. ​
• Proctors should not be given tests to return to ESC.

Proctor Manual

Security Principal #3

UT HS Proctor Training Course

UT HS Canvas Link

Login: cbe@uthsproctor Password:grD?5uK#

80 is the minimum score for success on Credit by Exam. When accelerating a full grade level an 80 must be achieved on all four subject exams of Math, Science, Social Studies and English Language Arts. Rounding is at the discretion of the vendor. 2 Semester High School Courses are aligned with the grading handbook. Full Credit for the course can be obtained with an average of the two semester exams exceeding 80.

Passing Standard

Extra Time

• The UT HS Canvas system times the test automatically.
• Time and a half is added to the 3 hour window to accomodate for a total of 4.5 hours plus a 20 minute technology buffer.
• Plan for a lunch to be taken either before or after the exam or provide a bag lunch to be eaten while the exam takes place. Time cannot be stopped for breaks.

Proctor Manual

Keep your knowledge of any of the content on the test to a minimum

Security Principal #1

Accepting Results

Katy ISD Approval Process

• Accept CBE Credit awarded by previous accredited school on their transcript
• Do not accept credit awarded from independent proctors and testing centers-(Including parents who pay for their own exam with UT High School)

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281-396-2055

meghannslayden@katyisd.org

Meghann Slayden

Assistant to the Director of State and National Assessment Programs Department of Research, Assessment, and Accountability​

Basic Transcribing

• Student must point, or tell the answer and indicate what the proctor should select.

• French, German, Spanish, Italian, Polish, Portuguese
• Japanese, Chinese, Arabic, Hindi, Korean, Russian (Keyboards Installation)
• Latin, ASL and Hebrew (Special Order)

Test Taker and Coordinator Gudes

Languages Available

All Exams are Adaptive and will test the student's total language ability. Proficiencies are converted to a score to determine language level for credit.

Order One level of the Exam based on what student has credit for.

May not be taken till 8th grade.

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281-396-7646

lorilsandberg@katyisd.org

Lori LaBombarb-Sandberg

Accountability, Student Achievement and Data Interpretation Specialist.​ Department of Research, Assessment, and Accountability​

281-396-7638

Jennifermtracy@katyisd.org

Jennifer Tracy

Director of State and National Assessment Programs Department of Research, Assessment, and Accountability​

Deadlines

24-25 Credit by Exam Calendars

All CBE applications/orders must meet the deadlines established by The Department of Research, Assessment, and Accountability for the current school year

Avant Assessment

Foreign Language Testing

These exams are bought as licenses as opposed to individual exams assigned to students. For this reason, there are usually some licenses in the district for more rapid testing in emergency situations. Non Foreign Language exams, however still require processing time with the vendor for each order.

CBE with Prior Instruction Application

CBE with Prior Instruction

• High School Courses Only
• Students must have completed the course and denied credit. (absences, failure etc...)
• Passing standard is 70 percent, but also max grade of 70 percent.
• No Charge at this time, although Texas Legislature allows us to charge if used for this purpose.
• Different Application given. See Below

Check Transcripts

What Credit does the student Need?

• Particularly with high school credit ensure the student does not already have credit or may end up being awarded credit through other means. (Languages and Out of Country Transcripts)​
• Face to Face Credit always takes precedence. Students cannot get credit twice.

Proctor Manual

Do not provide assistance on the content of the test to students

Security Principal #4

Proctor Manual

Provide an optimum testing environment

Security Principal #5

Proctor Manual

Actively Monitor

Security Principal #2

Credit by Exam Canvas Course

For staff Members only.

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