TalentEd Applicant Tracker Overview

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Link: castleberryisd.net/staffNEW TalentEd Applicant TrackingClick on Recruit and HireUsername: email Password: Welcome!

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Job Postings

Job postings will appear on your dashboard under Posting Management.By clicking on Job Postings, you can see all active posts as well as the status of the job posting (Active, Inactive, or Filled)

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Steps

Applicant Manager

View all applicants for assigned jobs.Clicking on any heading will sort by that column.Changing the view will highlight preferred columns.Use Highlights to group applicants.

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Create a New View

• Click the dropdown box to the right of View
• Select --New View--
• Name View: Certification View - Professional (this will show in the dropdown as a selection for you)
• Remove any unwanted columns (Application ID, Posting ID)
• Click on Add Column to select desired columns on the Applicant Manager view
  • Use the Section Filter at the top to narrow the selections available
    • Certification Information/Professional Certificate #1
  • Click Add next to the columns you would like to view
    • Certification Area
  • Notice that you can re-order the columns if desired using the arrows to the left
  • Click on Save
• Multiple views may be created.

Highlight Candidates

• Click on the gray box to the left of the candidates last name
• Select the color that you want to use for this candidate
  • Sort all candidates by highlight color, OR
  • Click the highlight tab at the top to just view those candidates

Pro-Tip: Quickly View All Candidates for a Specific Position

• Click on the Dashboard Icon in the menu
• Scroll down to Job Postings
• Enter Job Title or Key word to find posting
• Click on the Applications button to the far right to view all applicants
  • Click on the document icon to view the application
  • Click on the Blue Folder to take action such as schedule an interview, send an Interview Stream, submit reference check form, Begin Hire, etc.

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Steps

Interview Process

Send an Interview Stream for screeningSchedule interviewsCheck References

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Selecting the Interview Stream to Send to Candidates

• Click on Application Manager
• To the far right of the applicant, click on the Blue Folder
• Click on the Interview tab
• Click on the Schedule Interview button
• In the Details section, check the box for Video Interview?
• Select the appropriate question set from the dropdown
• In the Scheduling section, enter the due date for the video interview
• At the bottom, click on the Save and Send button
• The scheduled video interview will appear in the Scheduling section
  • Once the video is complete, a button will appear at the far right to Launch Video.

Scheduling an Interview

• From the Blue Folder, click on the Interview tab
• Under Scheduling, click on Schedule Interview button
  • Add additional interviewers (Optional)
  • Enter the interview location
  • Click on second radio button to Schedule a Specific Date and Time and notify applicant
  • Add a message to interviewers that will join the interview (Optional)
  • Add a message to the applicant (Optional)
  • Click Save and Send

Complete Reference Checks

• From the Blue Folder, click on the Reference tab
• Scroll down to References
• Click on the New Reference button
• Complete all required fields (First and Last Name)
• Attach the CISD Reference Check Form as the Reference Letter at the bottom of the page
• Click the Save button

Complete Reference Check Survey

• From the Application Manager page, check the box to the left of the candidate you want to hire
• In the Bulk Actions Dropdown, select Reference Check Survey
• Click Go
• Select the CISD Reference Check Form
• Click Go

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steps

Blue Folder and Recomend to Hire

Once final candidate is selected, check references, and then recommend to hire.

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Recommend to Hire

• Click on the Blue Folder to the far right of the applicant in the Application Manager
• Click on the Interview tab at the top
• Enter the interview results if desired
• Submit the Recommend to Hire form at the bottom of the page
  • Click the Add Recommendation to Hire button
  • Ensure that all required fields are completed

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Check Status

Click on the Application Manager to view the status of the recommendation.If the column does not appear, change the view or create a new one.

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