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Right To Work Guide UK & Ireland

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What is Right to Work?Right to Work is a legal requirement for anyone looking to work in the UK and Ireland. You automatically have the right to work in the UK or Ireland if you were born there, or if you’re a British or Irish citizen. How to Check Right to Work Evidence of Right to Work must be provided before the employee takes up employment with the company. When an employer checks a candidate’s right to work, they will need to check all documentation, such as Passport, E-VISA and/or Share Code. Employers can face fines of cira £20,000 or even face imprisonment if they’re found to have employed someone who does not have the right to work.

an introduction to right to work

All original Right to Work documents must be viewed by the manager, copies taken and certified with the wording ‘I certify that this is a true copy of the original’, print name, date and signed

Republic of Ireland

UK

Please select the location the candidate / employee will be based

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EU and Rest of the World

British Citizen

Please select the applicable option for your candidate / employee

Irish Citizen

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EU and Rest of the World

British Citizen

Irish Citizen

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Please select the applicable option for your candidate / employee

Please Verify and Upload 1 of the following Right to Work options:

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Tips:

  • The British Passport does not need to be in date for British Citizens
  • Both the Birth Certificate and Proof of NI Number are required if candidate does not have a passport. The proof of NI number is required to be in a letter or form (e.g. letter from HMRC, Payslip, P60)
  • Driving Licenses cannot be accepted as a form of right to work

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For further support please call the OneSource team directly on: 0800 917 1399 or raise a case via the OneSource Portal linked here:

British Passport

Birth Ceritficate and Proof of National Insurance Number

Examples here

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Please Verify and Upload 1 of the following Right to Work options:

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Tips:

  • The British Passport does not need to be in date for British Citizens
  • Both the Birth Certificate and Proof of NI Number are required if candidate does not have a passport. The proof of NI number is required to be in a letter or form (e.g. letter from HMRC, Payslip, P60)
  • Driving Licenses cannot be accepted as a form of right to work

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For further support please call the OneSource team directly on: 0800 917 1399 or raise a case via the OneSource Portal linked here:

British Passport

Go back

Birth Ceritficate and Proof of National Insurance Number

Examples here

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Next

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Please Verify and Upload 1 of the following Right to Work options:

Go back

Tips:

  • The British Passport does not need to be in date for British candidates
  • Both the Birth Certificate and Proof of NI Number are required if candidate does not have a passport. The proof of NI number is required to be in a letter or form (e.g. letter from HMRC, Payslip, P60)
  • Driving Licenses cannot be accepted as a form of right to work

For further support please call the OneSource team directly on: 0800 917 1399 or raise a case via the OneSource Portal linked here:

British Passport

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Birth Ceritficate and Proof of National Insurance Number

Examples here

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Tips

  • Irish Citizens working within the Republic of Ireland do not require the Right To Work Document to be uploaded to the OneSource Portal case. However, when raising an onboarding case, the manager still must certify that they have seen the Right To Work documents.

Manager to check Right To Work showing the candidate / employee is an Irish Citizen (e.g., Irish Birth Ceritificate, Irish Passport)

Manager to Certify:

For further support please call the OneSource team directly on: 0800 917 1399 or raise a case via the OneSource Portal linked here:

Example here

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Tip:

  • The Irish passport is required to be in date

Go back

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For further support please call the OneSource team directly on: 0800 917 1399 or raise a case on the OneSource Portal linked here:

Please Verify and Upload the following Right to Work:

In Date Irish Passport

Example here

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Please Verify and Upload 1 of the following Right to Work options:

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Go back

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EU Countries - In date Passport

List of EU Countries

Non-EU Countries - Visa and In date Passport

Tips

  • Passport must be in date for both EU and Non-EU Citizens (if not an Irish Citizen)

Examples here

Please Verify and Upload 1 of the below RTW options:

Action points

  • For New Hires - Please ensure you attach all Right to Work documents to the job offer form
  • For Visa renewal requests - Please upload via the 'Submit a HR question to HR Services' form in the OneSource portal and select the category 'Work Visas'
  • Please see link here to complete online Right to Work check on the Gov.UK website using the sharecode (check is completed by the manager):
  • If documents do not match the above requirements, please reach out to the OneSource team directly for further clarification.

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For further support please call the OneSource team directly on: 0800 917 1399 or raise a case on the OneSource Portal linked here:

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Click Here

In date Passport and PDF copy of E-Visa and right Right to Work check (you will be provided with a sharecode to complete via this link)

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In date Passport and EU Settlement Agreement Letter and Online Right to Work Check completed using the sharecode completed here

Student Visa Requirements

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Examples here

Student Right To Work requires all of the below to be verified and uploaded:

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PDF version required

This is reqired to be carried out by the manager using the share code via this link

Letter provided by place of education confirming term-time dates and full name or letter to confirm completion of studies

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E-Visa

Online Right To Work Check

Term Time Dates Letter

In-date Passport

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Tips

  • Students can only work 20 hours maximum per week as per the visa documents limitations
  • Any students wishing to work more than 20 hours per week will need to be put down as overtime only (not in contract) and must only complete overtime outside of term time
  • Students who have completed their studies can provide a letter confirming this in order to be hired on more than 20 hours per week

For further support please call the OneSource team directly on: 0800 917 1399 or raise a case on the OneSource Portal linked here:

Examples here

End

Neutral decision - No impact

Decision point

Cannot be completed successfully

Still can be successfully completed

Next decision point

Right decision - Positive impact

Wrong decision - Negative impact

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Decision making framework

Passport

Right to Work check

E-Visa

Online Right to Work Check

Passport

Visa Decision Letter

Candidate's Full Name

Candidate's Full Name

Unique Reference

Types of Leave = Pre-settled or Settled Satus will be stated in the letter

Full Name

Photo of candidate / employee

Basis and limitations of right to work such as maximum 20 hours per week

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Employees Full Name

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Start and End of Term Dates

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Letter signed by the place of study, e.g. University of Bath

Requirements of the Term-Time Dates Letter