Risk assesment checklist
Click on the item to see further details
Who's coming?
Financial risks
Communicating with parents
Check in with your team
Planning your activities
Reputational risks
Leaving the normal meeting place
Help everyone stay healthy
Safe and accessible meeting place
External providers & adventurous activities
Back
Who's coming?
If complete, check the blue box!
Are there enough adults available to run the activity safely and within the ratio guidelines? Do you have members, leaders or volunteers with disabilities or vulnerable volunteers coming? Check out our guidance on how to make your risk assessment inclusive. Are there going to be visitors from outside of Girlguiding or members of the public? Have you shown them our unit safeguarding guidelines? Take a look at our external visitors page for more guidance.Are all members’ details up to date on GO? Check their contact information and emergency contact details.Do you have all the key documents you need? Activity information, consent forms and health forms.
Check the Girlguiding resource library for any forms and documentation you may need.
Back
Financial risks
Here are some of the financial risks to think about when you’re planning your activities:
If complete, check the blue box!
How will you manage this to make this less likely? How will you prevent theft and mismanagement of funds? What will you do if this happens?
What will you do if the budget is overspent or underspent? How will you manage cancellations and what it might mean for the group?
Back
Check in with your team
If complete, check the blue box!
Do you have volunteers who have the necessary a safe space levels (e.g. level 3) and is there sufficient 1st response cover for the meeting? Have they gone through our recruitment checks? Are all volunteers aware of their responsibilities and have they read the risk assessment?
Remember that the supervision ratios become mandatory when away from the normal meeting place. Ensure all volunteers and leaders are aware of the code of conduct.
Back
Communicating with parents and carers
Before your activity, make sure that all of the below are communicated to parents and carers.
If complete, check the blue box!
Activity information and consent form. Drop off & pick up times. Travel information. Packing lists - make sure all necessary information is shared. Individual wellbeing information.
Back
Planning your activites
Here are some of the financial risks to think about when you’re planning your activities:
If complete, check the blue box!
How will you make sure the activity is suitable for everyone’s age and ability? Check that your insurance covers your meetings, location and activities. Check the prohibited activities list as well as the adventurous activity policy and procedure incase of any issues. How will you travel to the venue? Think about the different risks linked to that way of travelling.
Think about individual needs in your unit and how the programme can be adapted to make sure activities are safe and inclusive. If you’re planning an adventurous activity, check the adventure for girls finder for a list of all the activities that you can do.
For guidance and support around activities, use the adventure finder on the Girlguiding website.
Back
Reputational risks
Here are some of the reputational risks to think about when you're planning your activities:
If complete, check the blue box!
How might you manage volunteers involved not following Girlguiding policies and procedures, like the health, safety and welfare policy and procedure or volunteer code of conduct? How will you encourage good behaviour of young members? Have you agreed expected behaviour with them?
Check the volunteer code of conduct on our website, and make sure you're familiar with the rest of our policies and procedures.
Back
Help everyone stay healthy
Here are a few things to think about when making sure everyone stays healthy during the activity:
If complete, check the blue box!
Any individual wellbeing needs. Might you need to create adjustment plans or wellbeing plans? Think about how you can reduce the risk of germs spreading. What measures will you put in place? Could you have hand sanitiser available for everyone to use? What will you do if someone becomes ill during an activity? Will everyone have appropriate clothing for the weather? Risk assessment: Leaders only need to risk assess the parts of the activity that they’re responsible for, such as travelling to and from the venue. If using an external company, the instructor is responsible for carrying out a risk assessment.
Check our health, safety and welfare procedure for more information.
Back
Leaving the normal meeting place
If you’re planning an activity that won’t take place in your normal meeting place, here are some things to consider and document in your risk assessment:
If complete, check the blue box!
If any activity is due to take place outside the normal meeting place or time, the local commissioner must be informed. How will you take into account the needs of all participants? This could include medical needs, dietary preferences, faith, and cultural differences. Will the location, conditions and time of day be suitable? How will you minimise your impact on the environment?
On the day, make sure you have the following things available and close by:
- A first aid kit.
- Parental permission for young members.
- Contact details for your local commissioner.
- A home contact system in place.
- A copy of your risk assessment.
Back
Safe and accessible meeting place
Make sure that your meeting place is safe and accessible to everyone:
If complete, check the blue box!
Think about access to your venue or meeting place for disabled members and members of the public. Do you have ramps for wheelchair users, or is there a space for people to go to if they’re overwhelmed? If you are hiring a venue, have you seen their fire risk assessment? How will you make sure everyone knows what to do in a fire emergency/evacuation? Do you need to clean the space or equipment before and after use? How will you store equipment like chairs, tables and cleaning products?
Is there good ventilation, safety signs, running water, clean toilets, and places to wash hands? Make sure all electrical equipment and electric sources are safe to use.
Check the health and safety for hired spaces webpage if you’re hiring a space for your unit meeting.
Back
External providers and aventurous activities
If the activity is being provided by an outside organisation, whether on a commercial or a voluntary basis, some basic risk management steps should be taken before any agreement is made.
If complete, check the blue box!
All adventurous activities that aren’t organised within Girlguiding must follow the Adventurous activity policy and procedures. Check that the activity provider:
- Is a member of the relevant activity organisation, for example Archery GB.
- Holds the correct qualifications to be able to run the activity.
- Has given evidence of insurance cover.
- Has carried out appropriate recruitment and vetting procedures for child protection and has an appropriate child protection or safeguarding policy.
For further guidance, contact your outdoor activities adviser or activities@girlguiding.org.uk.
- Is aware of the ability and experience of the participants and any disabilities, access needs or health conditions that need to be considered.
- Has given you a copy of the safety guidance and have a risk assessment in place.
Risk assessment checklist
GIRLGUIDING
Created on August 20, 2024
Start designing with a free template
Discover more than 1500 professional designs like these:
View
Wall and Neon Infographic
View
Movies List
View
Hand-Drawn Infographic
View
Food Infographic
View
Neighborhood List
View
Volcano list
View
Pc mockup infographic
Explore all templates
Transcript
Risk assesment checklist
Click on the item to see further details
Who's coming?
Financial risks
Communicating with parents
Check in with your team
Planning your activities
Reputational risks
Leaving the normal meeting place
Help everyone stay healthy
Safe and accessible meeting place
External providers & adventurous activities
Back
Who's coming?
If complete, check the blue box!
Are there enough adults available to run the activity safely and within the ratio guidelines? Do you have members, leaders or volunteers with disabilities or vulnerable volunteers coming? Check out our guidance on how to make your risk assessment inclusive. Are there going to be visitors from outside of Girlguiding or members of the public? Have you shown them our unit safeguarding guidelines? Take a look at our external visitors page for more guidance.Are all members’ details up to date on GO? Check their contact information and emergency contact details.Do you have all the key documents you need? Activity information, consent forms and health forms.
Check the Girlguiding resource library for any forms and documentation you may need.
Back
Financial risks
Here are some of the financial risks to think about when you’re planning your activities:
If complete, check the blue box!
How will you manage this to make this less likely? How will you prevent theft and mismanagement of funds? What will you do if this happens?
What will you do if the budget is overspent or underspent? How will you manage cancellations and what it might mean for the group?
Back
Check in with your team
If complete, check the blue box!
Do you have volunteers who have the necessary a safe space levels (e.g. level 3) and is there sufficient 1st response cover for the meeting? Have they gone through our recruitment checks? Are all volunteers aware of their responsibilities and have they read the risk assessment?
Remember that the supervision ratios become mandatory when away from the normal meeting place. Ensure all volunteers and leaders are aware of the code of conduct.
Back
Communicating with parents and carers
Before your activity, make sure that all of the below are communicated to parents and carers.
If complete, check the blue box!
Activity information and consent form. Drop off & pick up times. Travel information. Packing lists - make sure all necessary information is shared. Individual wellbeing information.
Back
Planning your activites
Here are some of the financial risks to think about when you’re planning your activities:
If complete, check the blue box!
How will you make sure the activity is suitable for everyone’s age and ability? Check that your insurance covers your meetings, location and activities. Check the prohibited activities list as well as the adventurous activity policy and procedure incase of any issues. How will you travel to the venue? Think about the different risks linked to that way of travelling.
Think about individual needs in your unit and how the programme can be adapted to make sure activities are safe and inclusive. If you’re planning an adventurous activity, check the adventure for girls finder for a list of all the activities that you can do.
For guidance and support around activities, use the adventure finder on the Girlguiding website.
Back
Reputational risks
Here are some of the reputational risks to think about when you're planning your activities:
If complete, check the blue box!
How might you manage volunteers involved not following Girlguiding policies and procedures, like the health, safety and welfare policy and procedure or volunteer code of conduct? How will you encourage good behaviour of young members? Have you agreed expected behaviour with them?
Check the volunteer code of conduct on our website, and make sure you're familiar with the rest of our policies and procedures.
Back
Help everyone stay healthy
Here are a few things to think about when making sure everyone stays healthy during the activity:
If complete, check the blue box!
Any individual wellbeing needs. Might you need to create adjustment plans or wellbeing plans? Think about how you can reduce the risk of germs spreading. What measures will you put in place? Could you have hand sanitiser available for everyone to use? What will you do if someone becomes ill during an activity? Will everyone have appropriate clothing for the weather? Risk assessment: Leaders only need to risk assess the parts of the activity that they’re responsible for, such as travelling to and from the venue. If using an external company, the instructor is responsible for carrying out a risk assessment.
Check our health, safety and welfare procedure for more information.
Back
Leaving the normal meeting place
If you’re planning an activity that won’t take place in your normal meeting place, here are some things to consider and document in your risk assessment:
If complete, check the blue box!
If any activity is due to take place outside the normal meeting place or time, the local commissioner must be informed. How will you take into account the needs of all participants? This could include medical needs, dietary preferences, faith, and cultural differences. Will the location, conditions and time of day be suitable? How will you minimise your impact on the environment?
On the day, make sure you have the following things available and close by:
Back
Safe and accessible meeting place
Make sure that your meeting place is safe and accessible to everyone:
If complete, check the blue box!
Think about access to your venue or meeting place for disabled members and members of the public. Do you have ramps for wheelchair users, or is there a space for people to go to if they’re overwhelmed? If you are hiring a venue, have you seen their fire risk assessment? How will you make sure everyone knows what to do in a fire emergency/evacuation? Do you need to clean the space or equipment before and after use? How will you store equipment like chairs, tables and cleaning products?
Is there good ventilation, safety signs, running water, clean toilets, and places to wash hands? Make sure all electrical equipment and electric sources are safe to use.
Check the health and safety for hired spaces webpage if you’re hiring a space for your unit meeting.
Back
External providers and aventurous activities
If the activity is being provided by an outside organisation, whether on a commercial or a voluntary basis, some basic risk management steps should be taken before any agreement is made.
If complete, check the blue box!
All adventurous activities that aren’t organised within Girlguiding must follow the Adventurous activity policy and procedures. Check that the activity provider:
For further guidance, contact your outdoor activities adviser or activities@girlguiding.org.uk.