THE ROLE OF THE FORM TUTOR
QUICK GUIDE
The importance and Impact of the Form Tutor Being a form tutor is one of the most crucial roles in a school. As a form tutor, you are often the first adult a student interacts with each day, setting the tone for their school experience. Your role is not just about taking attendance; it's about building meaningful relationships, offering pastoral care, and being a consistent source of support for students.
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KEY POINTS
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First Point of Contact: You're the first person students see each day, which allows you to set a positive tone and address any immediate concerns.
Pastoral Care: Your role extends beyond academics to include the emotional and social well-being of your students.
Relationship Building: By getting to know each student individually, you create a supportive environment where students feel valued and understood.
Safeguarding and Monitoring: You are in a unique position to notice changes in behaviour or appearance that may indicate a problem, allowing you to take action quickly.
Link Between School and Home: You are the main point of contact for parents, helping to build trust and ensuring that families are engaged in their child’s education.
Creating a Positive Ethos: You have the ability to foster a sense of belonging and community within your tutor group, which is essential for a positive school experience.
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CONTENTS
Start OF THE YEAR
Things to think about before the start of the new academic year.
Daily Responsibilities:
Daily tasks like taking attendance, managing uniform checks, and building relationships.
Weekly/Monthly Tasks:
Tasks such as rewards, parental communication and student progress tracking.
Building Relationships:
Emphasise the importance of listening, observing, and connecting with students and their families.
Creating a Positive Ethos:
Tips on fostering a supportive, cohesive group environment.
MOTIVATION
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TIPS FOR CALLING HOME
START OF THE YEAR
Sort a seating plan
Review personal profile sheets
Get a list of birthdays
Prepare a class list with spare registers
Know fire drill locations
Prepare a secure folder for student information
Plan icebreaker activities
Establish expectations and rules
Introduce key phrases and motivational themes
Plan for regular parental communication
Prepare for academic and behaviour monitoring
Create a calendar of key dates
Gather resources for wellbeing and support
Establish a feedback loop
TO DO LIST
Daily tasks
Taking AttendanceManaging Uniform ChecksBuilding RelationshipsMonitoring Behaviour and SafeguardingCommunicating Key InformationAddressing Administrative Tasks
Why These Tasks Matter
Each of these daily responsibilities contributes to creating a structured, supportive environment where students can thrive. By consistently managing these tasks, you ensure that your students start their day positively, are prepared for learning, and feel supported both academically and emotionally.
WEEKLY TASKS
Behaviour Follow-Ups
Detentions
Reports
PTL (Passport to Learning)
Parental Contact
Homework Checks
Progress Checks
Tutee of the Week
Assembly
Emails Home
Emails to Staff
Reminders of Key Events
Attendance Follow-Up
Attendance Competition
Extracurricular Reminder
House Competitions
Tutor Competitions
Building Relationships with Students and Families
1. Establish Trust Early On
2. Communicate Regularly and Effectively
3. Be Approachable and Available
4. Show Empathy and Understanding
5. Involve Families in the Learning Process
6. Celebrate Achievements Together
Final Thoughts on Building Relationships
Behaviour Follow-Ups
What Is It?: Behaviour follow-ups involve regularly reviewing and addressing any ongoing behavioural issues with students in your tutor group. This can include checking behaviour logs, speaking with students about incidents, and collaborating with other staff to implement appropriate interventions. Why We Do It?: We conduct behaviour follow-ups to ensure that any negative behaviour is addressed promptly and consistently. It helps in reinforcing school rules and expectations, ensuring that students understand the consequences of their actions and the importance of positive behaviour. What Impact Does It Have?: Effective behaviour follow-ups can lead to significant improvements in a student’s conduct. By addressing issues early, you prevent them from escalating and help students develop better habits. This also contributes to a positive learning environment, not just for the individual student but for the entire tutor group, fostering respect and discipline within the school community.
Detentions
What Is It? Detentions are a disciplinary measure used to address unacceptable behaviour, missed homework, or other violations of school rules. They typically involve students staying after school or during break times to reflect on their behaviour and complete any necessary work. Why Do We Have It? We have detentions to provide a clear and immediate consequence for inappropriate behaviour. Detentions serve as a deterrent to prevent future infractions and reinforce the importance of adhering to school policies. They also give students time to reflect on their actions and consider how they can improve. What Impact Does It Have? When managed effectively, detentions can lead to improved behaviour and greater respect for school rules. Consistent use of detentions helps maintain order and discipline in the school environment. It also signals to students that there are tangible consequences for their actions, encouraging them to make better choices in the future.
Reports
What Is It?: Reports refer to the monitoring tools used for students who need extra support in improving their behaviour, attendance, or academic performance. These could be daily or weekly report cards where teachers provide feedback on the student’s progress in specific areas. Why Do We Have It? We have reports to provide a structured way of tracking and improving student behaviour and performance. Reports allow both the student and the teacher to monitor progress closely and make adjustments as needed. They also facilitate communication between the school and parents, ensuring that everyone is working together to support the student. What Impact Does It Have? The use of reports can lead to significant improvements in the areas being monitored, whether it’s behaviour, attendance, or academic effort. Reports provide clear, documented evidence of a student’s progress, which can be motivating for the student and reassuring for parents. They also help in identifying patterns and areas that need further intervention, leading to more targeted and effective support.
PTL (Passport to Learning)
What Is It? The Passport to Learning (PTL) is a personalised behaviour or learning contract designed to support students who face challenges in school. It outlines specific goals and strategies that the student, teachers, and parents agree to work on to improve the student’s performance and behaviour. Why Do We Have It? We have the PTL to provide a tailored approach to support students who require more focused interventions. The PTL ensures that everyone involved—teachers, parents, and the student—are aligned in their efforts to help the student succeed. It also offers clear, measurable targets that the student can work towards, making progress more achievable and trackable. What Impact Does It Have? A well-managed PTL can lead to significant improvements in a student’s behaviour, academic performance, or both. It creates a structured environment where the student feels supported and understood, leading to increased motivation and confidence. The collaborative nature of the PTL also strengthens the partnership between school and home, ensuring that the student receives consistent guidance and encouragement from all sides.
Parental Contact
What Is It? Parental contact involves regular communication between the school and parents regarding a student’s progress, behaviour, attendance, and any other relevant matters. This can include phone calls, emails, meetings, or written reports. Why Do We Have It? We have parental contact to ensure that parents are fully informed about their child’s experiences and progress at school. Regular communication helps build a strong partnership between the school and home, making it easier to address any concerns and celebrate successes. It also ensures that parents are engaged and involved in their child’s education, which is crucial for the student’s overall development. What Impact Does It Have? Effective parental contact can lead to improved student behaviour, attendance, and academic performance. When parents are aware of what’s happening at school, they can reinforce expectations and provide additional support at home. This collaborative approach helps create a consistent and supportive environment for the student, both at school and at home, leading to better outcomes in all areas.
Homework Checks
What Is It? Homework checks involve reviewing whether students have completed their assigned homework and assessing the quality of the work. This can be done during tutor time through random spot-checks or by monitoring overall homework completion rates across subjects. Why Do We Have It? We have homework checks to ensure that students are keeping up with their academic responsibilities and are consistently practising and reinforcing what they learn in class. Regular homework checks help identify students who may be struggling with time management, understanding the material, or staying organised, allowing for timely interventions. What Impact Does It Have? Consistent homework checks can lead to improved academic performance and better study habits. They reinforce the importance of completing assignments and help students develop a routine of regular study. Additionally, by identifying students who are struggling with homework early on, tutors can provide the necessary support or refer them to additional resources, preventing small issues from becoming larger problems.
Progress Checks
What Is It? Progress checks involve reviewing a student’s academic and behavioural performance over a set period, typically by examining grades, teacher feedback, and any relevant assessments. These checks help to gauge how well a student is doing in meeting their academic goals. Why Do We Have It? We have progress checks to monitor each student’s development and ensure they are on track to meet their learning objectives. These checks allow tutors to identify areas where a student may need additional support, recognise achievements, and set new goals for continued improvement. They also provide an opportunity to communicate with students and parents about progress and areas for focus. What Impact Does It Have? Regular progress checks lead to better academic outcomes by providing students with clear, timely feedback on their performance. They help in addressing issues before they become major problems and allow for the adjustment of teaching strategies or support plans as needed. Progress checks also motivate students by acknowledging their achievements and setting new, achievable goals, thereby fostering a sense of accomplishment and continuous growth.
Tutee of the Week
What Is It? “Tutee of the Week” is a recognition given to a student in your tutor group who has demonstrated outstanding behaviour, academic achievement, improvement, or contribution to the group. This can be awarded based on various criteria such as effort, kindness, or overcoming a challenge. Why Do We Have It? We have the “Tutee of the Week” to motivate students by recognising and rewarding their efforts and achievements. This recognition encourages positive behaviour and academic engagement, as students see that their hard work and good deeds are noticed and valued. It also helps to build self-esteem and a positive classroom environment. What Impact Does It Have? The impact of “Tutee of the Week” is significant in fostering a positive and motivated atmosphere within the tutor group. It encourages all students to strive for excellence, knowing that their efforts will be acknowledged. This recognition can boost the confidence of the selected student, encouraging them to continue their positive behaviour, and can also inspire others in the group to aim for similar recognition.
Assembly
What Is It? Assemblies are gatherings where the entire school or specific year groups come together to receive important information, celebrate achievements, and participate in collective activities such as presentations or guest talks. As a form tutor, your role includes preparing your students for assembly and ensuring they understand and adhere to the expectations. Why Do We Have It? We have assemblies to foster a sense of community within the school, to communicate important messages, and to reinforce school values. Assemblies also provide an opportunity to celebrate collective and individual achievements, address the entire student body on relevant topics, and promote school spirit. What Impact Does It Have? When assemblies are well-organised and students are properly prepared, they contribute to a unified school culture and a sense of belonging among students. They provide a platform for recognising achievements, which boosts morale and motivation. Assemblies also help ensure that all students receive consistent messages about school expectations, values, and upcoming events, contributing to a cohesive learning environment.
Emails Home
What Is It? Emails home involve sending regular communications to parents or guardians to inform them about their child’s progress, behaviour, and any other important updates. These emails can be used to share positive news, address concerns, or provide reminders about upcoming events or deadlines. Why Do We Have It? We send emails home to keep parents informed and engaged in their child’s education. Regular communication helps build a strong partnership between the school and home, ensuring that parents are aware of their child’s achievements as well as any areas that may need attention. It also provides a convenient way to maintain ongoing dialogue with parents. What Impact Does It Have? Consistent and clear email communication strengthens the relationship between parents and the school, leading to a more supportive environment for the student. When parents are informed, they can reinforce school expectations at home and provide additional support where needed. This collaboration can result in improved student behaviour, better academic performance, and a more cohesive approach to addressing any challenges the student may face.
Emails to Staff
What Is It? Emails to staff involve regular communication with other teachers, heads of departments, or pastoral teams regarding the progress, behaviour, or specific needs of students in your tutor group. These emails are used to share important information, coordinate support, or follow up on issues that require attention from multiple members of staff. Why Do We Have It? We send emails to staff to ensure that everyone involved in a student’s education is on the same page. This coordination helps in providing consistent support to students, addressing any concerns quickly, and ensuring that interventions are effective. It also helps to keep track of student progress across different subjects and areas of school life. What Impact Does It Have? Effective communication with staff leads to a more cohesive approach to student support. By keeping teachers and other staff informed, you can ensure that students receive the help they need across all aspects of their school experience. This collaborative approach can lead to improved academic outcomes, better behaviour management, and a more supportive school environment overall.
Reminders of Key Events
What Is It? Reminders of key events involve informing your tutor group about important upcoming dates, such as exams, school trips, parent-teacher meetings, or extracurricular activities. These reminders can be given verbally during tutor time, posted on a classroom noticeboard, or shared through emails and school communication platforms. Why Do We Have It? We provide reminders of key events to help students stay organised and prepared. By keeping students informed, we ensure they don’t miss important opportunities and are ready for any tasks or activities that are coming up. This also helps reduce last-minute stress and ensures students can fully participate in school life. What Impact Does It Have? Regular reminders of key events help students develop better time management and organisational skills. When students are aware of what’s coming up, they can plan accordingly, which leads to better preparation and participation. This proactive approach can improve their overall school experience, making it more structured and less stressful.
Attendance Follow-Up
What Is It? Attendance follow-up involves regularly reviewing students’ attendance records and addressing any issues related to absenteeism or lateness. This can include contacting parents, meeting with students to discuss their attendance, and collaborating with the school’s attendance officer or pastoral team to implement interventions. Why Do We Have It? We conduct attendance follow-ups to ensure that students are attending school regularly, as consistent attendance is crucial for academic success and social development. Addressing attendance issues promptly helps prevent them from escalating and ensures that students do not fall behind in their studies. What Impact Does It Have? Effective attendance follow-up can lead to improved attendance rates and, consequently, better academic performance and engagement in school activities. Regular attendance is linked to higher achievement and greater involvement in school life. By addressing attendance issues early, you help students stay on track, reducing the risk of long-term disengagement from education.
Attendance Competition
What Is It? Attendance competitions are school or tutor group-wide contests that reward students or groups with the highest attendance rates. These competitions often involve tracking attendance over a specific period, with prizes or recognition given to those who consistently attend school. Why Do We Have It? We have attendance competitions to encourage regular school attendance and to motivate students to come to school consistently. By making attendance a competition, students are more likely to see it as something worth striving for, and it reinforces the importance of being present and engaged in their education. What Impact Does It Have? Attendance competitions can lead to improved overall attendance rates, which directly correlates with better academic performance and engagement in school activities. By recognising and rewarding good attendance, students are encouraged to prioritise school, reducing absenteeism and promoting a culture where regular attendance is valued and celebrated.
Extracurricular Reminder
What Is It? Extracurricular reminders involve informing and encouraging students to participate in activities outside of their regular academic curriculum, such as sports, clubs, music, drama, or other interest-based groups. These reminders can be given during tutor time, through school announcements, or via emails. Why Do We Have It? We have extracurricular reminders to promote student engagement beyond the classroom. Participating in extracurricular activities helps students develop new skills, build confidence, make friends, and explore interests that may not be covered in their academic courses. It also enhances their overall school experience, contributing to personal growth and well-being. What Impact Does It Have? Encouraging students to get involved in extracurricular activities can significantly impact their personal and academic development. Students who participate in these activities often exhibit improved time management, leadership skills, and social connections. This involvement can also boost their self-esteem and provide a well-rounded education, making them more engaged and motivated learners.
House Competitions
What Is It? House competitions are school-wide events where students compete in various activities representing their assigned house (a sub-group within the school). These competitions can range from sports and academic challenges to creative and cultural activities. Why Do We Have It? We have house competitions to foster a sense of community, teamwork, and school spirit. These competitions encourage friendly rivalry, motivate students to participate in school life, and help build camaraderie among students across different year groups. They also offer students the chance to showcase their talents and contribute to their house's success. What Impact Does It Have? House competitions can have a positive impact on school culture by promoting unity and a shared identity among students. Participation in these events often leads to increased engagement in school activities, improved teamwork skills, and a stronger sense of belonging. Additionally, house competitions can help students develop leadership skills and boost their confidence by contributing to a collective goal.
Tutor Competitions
What Is It? Tutor competitions are smaller-scale contests held within your tutor group, often involving activities like quizzes, creative challenges, or team-building exercises. These competitions are designed to engage students and foster a positive atmosphere within the group. Why Do We Have It? We have tutor competitions to build group cohesion, encourage participation, and make tutor time more engaging and enjoyable for students. These competitions provide a break from routine activities and allow students to bond over shared experiences, fostering a stronger sense of community within the tutor group. What Impact Does It Have? Tutor competitions can greatly enhance the group dynamic by promoting teamwork, healthy competition, and mutual support among students. They help to break down barriers, increase student engagement, and create a more positive, supportive environment. Additionally, they can boost students' confidence and motivation as they work together to achieve a common goal.
Key Phrases and Motivation
As a form tutor, your words have the power to shape the attitudes and behaviours of your students. The messages you share can help them develop resilience, kindness, and a growth mindset—qualities that will serve them well beyond the classroom. Below are some key phrases and motivational messages that you can use throughout the year to inspire your students and encourage them to be their best selves.
1. Structure and Routine
2. Be the Best Version of Yourself
3. Work Hard, Be Kind
4. FEAR: False Evidence Appears Real
5. Fall Forwards
6. You Only Fail When You Stop Trying
7. Progress Over Perfection
8. Small Steps, Big Changes
9. Believe in Yourself
10. The Power of Yet
Integrating Key Phrases into Tutor Time
Making the call
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Positive Ethos: Building a Supportive and Inclusive Environment
1. Lead by Example
WHY?
2. Establish Clear Expectations
3. Promote Inclusivity
4. Encourage a Growth Mindset
5. Foster Open Communication
6. Recognize and Celebrate Achievement
7. Create a Safe and Supportive Environment
8. Engage in Team-Building Activities
9. Emphasize Respect and Responsibility
10. Build a Sense of Community
Final Thoughts on Positive Ethos
Thanks
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What It Is: Being approachable means students and parents feel comfortable coming to you with questions, concerns, or just to talk.How to Do It: Make yourself available during tutor time and offer regular office hours for students. For parents, ensure they know how to contact you, and respond promptly to emails or phone calls. Your willingness to listen and engage builds a stronger connection.
“Believe in yourself—you are capable of more than you know.” Self-belief is fundamental to success. Instil in your students the importance of believing in their abilities and potential. When they believe in themselves, they are more likely to take on challenges, pursue their goals, and persist through difficulties. Your encouragement can help them build the confidence they need to succeed.
Prepare a Class List with Spare Registers:
What It Is: Have a printed class list with spare registers ready in case the school’s electronic system is down, for use during fire drills, or for tracking the collection of letters and responses. Why It’s Important: Being prepared for system outages or emergency situations ensures that you can still maintain order and keep track of your students. It’s also useful for administrative tasks, like collecting forms or tracking attendance manually.
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Taking Attendance
- What: Mark the register to ensure all students are present.
- Why: It's a legal requirement and helps monitor attendance patterns that could indicate underlying issues.
- Impact: Regular attendance tracking ensures students are safe and engaged with their education.
COMING SOON
Building a positive ethos within your tutor group is an ongoing process that requires consistency, empathy, and dedication. By fostering an environment where students feel valued, supported, and motivated, you not only enhance their school experience but also equip them with the skills and mindset they need to succeed in life. Remember, the foundation you set as a form tutor can have a lasting impact on your students’ development and well-being.
What It Is: Promoting the belief that abilities and intelligence can be developed through dedication and hard work.Why It’s Important: A growth mindset encourages students to embrace challenges, learn from feedback, and persist in the face of setbacks. This leads to higher levels of achievement and resilience. How to Implement: Use language that emphasizes effort and improvement, rather than innate ability. Celebrate progress, no matter how small, and teach students to view mistakes as opportunities for learning.
What It Is: Teaching students the importance of respecting others and taking responsibility for their actions.Why It’s Important: Respect and responsibility are foundational values that contribute to a harmonious and productive learning environment. They help students develop integrity and accountability. How to Implement: Reinforce respectful behaviour through daily interactions and address any instances of disrespect immediately. Encourage students to take responsibility for their actions, whether it’s in completing tasks, adhering to rules, or resolving conflicts.
Addressing Administrative Tasks
- What: Follow up on any outstanding administrative tasks, such as checking planners, collecting forms, or handling parental communications.
- Why: Keeps students organised and ensures that they are meeting school expectations.
- Impact: Helps students develop responsibility and stay on top of their academic and extracurricular commitments.
Monitoring Behaviour and Safeguarding
- What: Observe student behaviour for any signs of distress, changes in attitude, or potential safeguarding concerns.
- Why: Early detection allows for timely intervention and support.
- Impact: Ensures the well-being of students and creates a safe learning environment.
What It Is: Creating a strong sense of belonging and connection within the tutor group.Why It’s Important: A strong sense of community helps students feel supported and motivated. It also fosters a positive atmosphere where students are more likely to help and look out for each other. How to Implement: Organize group events, celebrate milestones together, and create opportunities for students to contribute to the group’s success. Encourage peer support and collaboration.
What It Is: Acknowledging and rewarding students for their efforts, achievements, and positive behaviour.Why It’s Important: Recognition boosts self-esteem, reinforces positive behaviour, and motivates students to continue striving for success. How to Implement: Implement regular recognition practices, such as “Tutee of the Week,” certificates, or verbal praise during tutor time. Celebrate both academic and personal achievements to show that all forms of progress are valued.
What It Is: Creating an environment where students feel comfortable expressing their thoughts, concerns, and ideas.Why It’s Important: Open communication builds trust and helps prevent misunderstandings. It also ensures that any issues can be addressed promptly and constructively. How to Implement: Encourage students to share their opinions during discussions, and make it clear that their input is valued. Provide opportunities for one-on-one conversations, and maintain an open-door policy.
“Small steps lead to big changes—keep moving forward.” This phrase reinforces the idea that even the smallest efforts can add up to significant results over time. Encourage your students to take small, consistent steps toward their goals, whether it’s studying a bit more each day, practising kindness, or setting personal goals. Over time, these small actions can lead to major achievements.
Plan for Regular Parental Communication:
What It Is: Decide on a strategy for regular communication with parents, such as sending a welcome letter at the start of the year outlining your role, expectations, and how parents can contact you. Why It’s Important: Early communication helps build a strong partnership with parents, ensuring they are engaged and supportive of their child’s education from the start.
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Know Fire Drill Locations:
What It Is: Familiarise yourself with the fire drill procedures and the specific locations where your tutor group needs to assemble in case of an emergency. Why It’s Important: Knowing these procedures ensures that you can quickly and safely guide your students in the event of an emergency, reducing confusion and ensuring their safety.
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Integrating Key Phrases into Tutor Time
These key phrases and motivational messages can be integrated into your daily, weekly, and termly interactions with your students. Here are some ideas on how to incorporate them: Morning Mantras: Start each day with a motivational phrase. Write it on the board or say it aloud during tutor time to set a positive tone for the day. Weekly Themes: Choose one phrase each week to focus on. Discuss its meaning with your students and encourage them to apply it in their daily lives. Personal Notes: Include these phrases in feedback on student reports, in letters home, or in personal notes to students who may need extra encouragement. Classroom Displays: Create a display in your tutor room featuring these key phrases. This can serve as a constant visual reminder for students to stay motivated and focused. End-of-Year Reflections: Use these phrases during end-of-year reflections, helping students to look back on their progress and to set intentions for the future.
What It Is: Recognizing and celebrating student achievements with both students and their families reinforces positive behaviour and strengthens relationships.How to Do It: Acknowledge student successes through notes home, emails, or phone calls. Invite parents to school assemblies or events where their child is being recognized. Celebrating achievements together helps build a supportive community around the student.
Introduce Key Phrases and Motivational Themes:
What It Is: Introduce the key phrases and motivational themes you plan to use throughout the year (e.g., “Work hard, be kind” or “Be the best version of yourself”). Why It’s Important: Starting the year with these positive messages sets the tone for the months ahead, encouraging students to adopt a growth mindset and fostering a supportive, motivated group culture.
“FEAR: False Evidence Appears Real—don’t let fear hold you back.” Many students struggle with fear and self-doubt, especially when facing challenges or trying something new. Teach them that fear often stems from negative thoughts or assumptions that aren’t based on reality. By recognising that fear is often just “false evidence,” they can learn to push through their fears, take risks, and discover their true potential.
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Create a Calendar of Key Dates:
What It Is: Compile a calendar of important dates for the school year, including exam periods, parents’ evenings, school trips, and house competitions. Why It’s Important: Being aware of key dates helps you plan ahead and ensure that your students are prepared for important events, reducing last-minute stress.
Get a List of Birthdays:
What It Is: Compile a list of your students’ birthdays so you can acknowledge and celebrate them throughout the year. Why It’s Important: Celebrating birthdays helps build rapport and makes students feel valued within the group. It’s a simple way to foster a positive atmosphere..
“You haven’t mastered it yet—but you will.” The word “yet” is a powerful tool in developing a growth mindset. It shifts the focus from a fixed state (“I can’t do this”) to a temporary one (“I can’t do this yet”). Encourage your students to use “yet” as a way to remind themselves that learning and growth are ongoing processes, and that with effort and perseverance, they will get there.
Establish a Feedback Loop:
What It Is: Set up a system for receiving feedback from students about their experiences in the tutor group, whether through informal conversations, suggestion boxes, or regular check-ins. Why It’s Important: Encouraging feedback helps you adjust your approach to better meet the needs of your students, fostering a more responsive and supportive environment.
Managing Uniform Checks
- What: Ensure students are adhering to the school’s uniform policy.
- Why: Promotes discipline, school pride, and equality among students.
- Impact: Consistent uniform checks help maintain a positive and orderly school environment.
Final Thoughts on Building RelationshipsStrong relationships with students and their families are essential for creating a positive and effective learning environment. By being approachable, communicative, and empathetic, you can build trust and collaboration that supports student success. Remember, the connections you forge with students and families are key to fostering a sense of belonging and community, both of which are critical for student development and achievement.
Prepare a Secure Folder for Student Information:
What It Is: Create a physical or digital folder that contains all essential information about your students, such as personal profile sheets, seating plans, attendance records, and other important documents. Ensure this folder is kept secure and locked away in accordance with GDPR regulations. Why It’s Important: Keeping sensitive student information secure is crucial for protecting their privacy. A well-organised folder also ensures that you have all the information you need at your fingertips when required..
Prepare for Academic and Behaviour Monitoring:
What It Is: Set up systems for tracking student progress, behaviour, and attendance. This might include setting up spreadsheets, preparing report templates, or familiarising yourself with the school’s monitoring software. Why It’s Important: Having these systems in place from the beginning allows you to effectively monitor and support your students’ development, ensuring that any issues are addressed promptly.
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What It Is: Trust is the foundation of any strong relationship. Establishing trust with your students and their families from the beginning sets the stage for open communication and mutual respect.How to Do It: Be consistent, reliable, and transparent in your interactions. Follow through on promises, listen actively, and show genuine interest in your students’ well-being. For families, introduce yourself early in the school year, explain your role, and assure them of your commitment to their child’s success.
“Strive to be the best version of yourself every day.” Encourage your students to focus on personal growth and self-improvement. Being the best version of themselves doesn’t mean being perfect; it means making progress, learning from mistakes, and always aiming to improve. This mindset fosters a positive self-image and a continuous desire to grow, both academically and personally.
Creating a positive ethos within your tutor group is essential for fostering a supportive and inclusive environment where students feel valued, respected, and motivated to achieve their best. A positive ethos not only enhances the overall atmosphere of the group but also plays a crucial role in promoting personal growth, academic success, and emotional well-being. Here’s how you can build and maintain a positive ethos in your tutor group:
Sort a Seating Plan:
What It Is: Arrange a seating plan that suits the needs of your tutor group, considering factors such as behaviour management, student dynamics, and any special requirements. Why It’s Important: A well-thought-out seating plan can help establish order and create a positive learning environment from the outset. It also helps you quickly learn students’ names and monitor their engagement.
What It Is: Ensuring that every student feels included and valued, regardless of their background, abilities, or personal circumstances.Why It’s Important: Inclusivity fosters a sense of belonging and helps all students feel safe and supported. When students feel included, they are more likely to engage and contribute positively to the group. How to Implement: Celebrate diversity within the group, encourage collaboration, and ensure that all voices are heard. Avoid cliques by mixing up seating plans and group activities regularly.
“Work hard, be kind, and amazing things will happen.” This simple yet powerful phrase is a reminder that hard work and kindness are key ingredients to success. Encourage your students to put in their best effort in all they do and to treat others with kindness and respect. These values will not only help them succeed in school but also build strong, positive relationships throughout their lives.
Gather Resources for Wellbeing and Support:
What It Is: Collect and familiarise yourself with resources related to student wellbeing, such as contact information for the school counsellor, mental health support services, and any relevant school policies. Why It’s Important: Being prepared with these resources ensures that you can quickly provide or refer students to the appropriate support if they need it, contributing to their overall wellbeing.
“Structure and routine are the foundations of success.” Establishing structure and routine in your tutor group is essential for creating a stable and supportive environment. Remind your students that having a consistent routine helps them manage their time effectively, reduces stress, and sets them up for success. Whether it’s completing homework, attending classes on time, or preparing for exams, a well-structured approach will help them stay on track and achieve their goals.
What It Is: Setting out clear guidelines for behaviour, communication, and participation within the group.Why It’s Important: Clear expectations help create a structured environment where students know what is expected of them, reducing misunderstandings and promoting positive interactions. How to Implement: Discuss the group’s values and expectations at the start of the year. Revisit these regularly to reinforce their importance and ensure everyone remains on the same page.
Establish Expectations and Rules:
What It Is: Clearly communicate your expectations, rules, and routines for the tutor group, including how you expect students to behave during tutor time and throughout the school day. Why It’s Important: Setting clear expectations from the beginning helps establish a structured environment where students know what is expected of them. This can prevent misunderstandings and behavioural issues later on..
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Building Relationships
- What: Engage in brief conversations, greet students warmly, and show interest in their well-being.
- Why: Builds trust and rapport, making students feel valued and supported.
- Impact: Strong relationships foster a supportive classroom atmosphere where students feel comfortable seeking help.
What It Is: Organizing activities that encourage cooperation, communication, and bonding among students.Why It’s Important: Team-building activities help strengthen relationships within the group, improve communication skills, and foster a sense of unity and mutual support. How to Implement: Plan regular team-building exercises, such as group challenges, games, or collaborative projects. These activities can be both fun and educational, helping students develop important social skills.
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Plan Icebreaker Activities:
What It Is: Prepare a set of icebreaker activities to help students get to know each other and feel more comfortable in the group, especially if you are new to the tutor group. Why It’s Important: Icebreakers are essential for building a sense of community within the tutor group. They help students feel more at ease, encourage teamwork, and allow you to establish a positive rapport with your group from the start.
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What It Is: Ensuring that the tutor group is a place where students feel emotionally and physically safe.Why It’s Important: A safe environment allows students to focus on learning and personal growth without fear of judgment, bullying, or exclusion. How to Implement: Be vigilant about bullying and address any issues immediately. Promote kindness and empathy, and provide support for students who may be struggling with personal or academic challenges.
What It Is: Empathy involves understanding and being sensitive to the feelings and needs of others. It’s key to building deeper, more meaningful relationships.How to Do It: Take time to understand each student’s individual circumstances and background. Show compassion and patience, especially when students face challenges. For families, listen to their concerns without judgment and work together to find solutions that benefit the student.
“Focus on progress, not perfection.” Perfectionism can be paralyzing, leading students to avoid challenges for fear of making mistakes. Instead, encourage them to focus on progress—on taking small steps forward, learning, and growing. This approach reduces anxiety and helps students develop a healthier, more realistic perspective on their work and achievements.
Communicating Key Information
- What: Share important school announcements, distribute letters, and discuss the "thought for the week."
- Why: Keeps students informed and engaged with school-wide initiatives.
- Impact: Ensures that students are aware of important events and feel connected to the broader school community.
What It Is: Regular communication keeps parents informed and involved, and helps students feel supported. It’s important to keep lines of communication open throughout the year.How to Do It: Send regular updates via email or newsletters about student progress, upcoming events, and any concerns. Use positive language and be proactive in reaching out when issues arise. For students, create a safe space where they feel comfortable sharing their thoughts and concerns.
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What It Is: Engaging families in their child’s education strengthens the home-school partnership and supports student learning.How to Do It: Invite parents to participate in school events, parent-teacher meetings, and other activities. Share resources and strategies that parents can use at home to support their child’s learning. Keep them informed about what’s happening in the classroom and how they can contribute to their child’s success.
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Review Personal Profile Sheets:
What It Is: Go through the personal profile sheets of each student, which typically include information on their academic history, behaviour, special needs, and any relevant personal circumstances. Why It’s Important: Understanding each student’s background allows you to provide tailored support and anticipate any issues that may arise. It helps you connect with students on a personal level and offer the appropriate guidance from day one.
“You only fail when you stop trying—keep going, no matter what.” Perseverance is a crucial trait for success. Remind your students that setbacks and failures are only final if they give up. By continuing to try, even in the face of adversity, they keep the door open for success. This phrase is a powerful motivator, encouraging students to persist, even when things get tough.
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What It Is: Demonstrating the behaviours, attitudes, and values you wish to see in your students.Why It’s Important: As a form tutor, you set the tone for the group. By consistently modeling kindness, respect, and a positive attitude, you encourage students to adopt these qualities themselves. How to Implement: Be punctual, approachable, and fair. Show genuine interest in your students’ lives, and treat everyone with respect. Your actions will speak louder than words, and students will mirror your behaviour.
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“It’s okay to fall, as long as you fall forwards.” Mistakes and setbacks are a natural part of learning and growing. Encourage your students to see failures not as the end but as opportunities to learn and move forward. When they “fall forwards,” they are still making progress, learning valuable lessons, and getting closer to their goals. This mindset helps build resilience and a positive approach to challenges.
THE ROLE OF THE FORM TUTOR
JOHN SPURLING
Created on August 7, 2024
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Transcript
THE ROLE OF THE FORM TUTOR
QUICK GUIDE
The importance and Impact of the Form Tutor Being a form tutor is one of the most crucial roles in a school. As a form tutor, you are often the first adult a student interacts with each day, setting the tone for their school experience. Your role is not just about taking attendance; it's about building meaningful relationships, offering pastoral care, and being a consistent source of support for students.
start
KEY POINTS
Click on each one for audio
First Point of Contact: You're the first person students see each day, which allows you to set a positive tone and address any immediate concerns.
Pastoral Care: Your role extends beyond academics to include the emotional and social well-being of your students.
Relationship Building: By getting to know each student individually, you create a supportive environment where students feel valued and understood.
Safeguarding and Monitoring: You are in a unique position to notice changes in behaviour or appearance that may indicate a problem, allowing you to take action quickly.
Link Between School and Home: You are the main point of contact for parents, helping to build trust and ensuring that families are engaged in their child’s education.
Creating a Positive Ethos: You have the ability to foster a sense of belonging and community within your tutor group, which is essential for a positive school experience.
Next
CONTENTS
Start OF THE YEAR
Things to think about before the start of the new academic year.
Daily Responsibilities:
Daily tasks like taking attendance, managing uniform checks, and building relationships.
Weekly/Monthly Tasks:
Tasks such as rewards, parental communication and student progress tracking.
Building Relationships:
Emphasise the importance of listening, observing, and connecting with students and their families.
Creating a Positive Ethos:
Tips on fostering a supportive, cohesive group environment.
MOTIVATION
quiz
Take a quiz and see what you know, or don't
TIPS FOR CALLING HOME
START OF THE YEAR
Sort a seating plan
Review personal profile sheets
Get a list of birthdays
Prepare a class list with spare registers
Know fire drill locations
Prepare a secure folder for student information
Plan icebreaker activities
Establish expectations and rules
Introduce key phrases and motivational themes
Plan for regular parental communication
Prepare for academic and behaviour monitoring
Create a calendar of key dates
Gather resources for wellbeing and support
Establish a feedback loop
TO DO LIST
Daily tasks
Taking AttendanceManaging Uniform ChecksBuilding RelationshipsMonitoring Behaviour and SafeguardingCommunicating Key InformationAddressing Administrative Tasks
Why These Tasks Matter
Each of these daily responsibilities contributes to creating a structured, supportive environment where students can thrive. By consistently managing these tasks, you ensure that your students start their day positively, are prepared for learning, and feel supported both academically and emotionally.
WEEKLY TASKS
Behaviour Follow-Ups
Detentions
Reports
PTL (Passport to Learning)
Parental Contact
Homework Checks
Progress Checks
Tutee of the Week
Assembly
Emails Home
Emails to Staff
Reminders of Key Events
Attendance Follow-Up
Attendance Competition
Extracurricular Reminder
House Competitions
Tutor Competitions
Building Relationships with Students and Families
1. Establish Trust Early On
2. Communicate Regularly and Effectively
3. Be Approachable and Available
4. Show Empathy and Understanding
5. Involve Families in the Learning Process
6. Celebrate Achievements Together
Final Thoughts on Building Relationships
Behaviour Follow-Ups
What Is It?: Behaviour follow-ups involve regularly reviewing and addressing any ongoing behavioural issues with students in your tutor group. This can include checking behaviour logs, speaking with students about incidents, and collaborating with other staff to implement appropriate interventions. Why We Do It?: We conduct behaviour follow-ups to ensure that any negative behaviour is addressed promptly and consistently. It helps in reinforcing school rules and expectations, ensuring that students understand the consequences of their actions and the importance of positive behaviour. What Impact Does It Have?: Effective behaviour follow-ups can lead to significant improvements in a student’s conduct. By addressing issues early, you prevent them from escalating and help students develop better habits. This also contributes to a positive learning environment, not just for the individual student but for the entire tutor group, fostering respect and discipline within the school community.
Detentions
What Is It? Detentions are a disciplinary measure used to address unacceptable behaviour, missed homework, or other violations of school rules. They typically involve students staying after school or during break times to reflect on their behaviour and complete any necessary work. Why Do We Have It? We have detentions to provide a clear and immediate consequence for inappropriate behaviour. Detentions serve as a deterrent to prevent future infractions and reinforce the importance of adhering to school policies. They also give students time to reflect on their actions and consider how they can improve. What Impact Does It Have? When managed effectively, detentions can lead to improved behaviour and greater respect for school rules. Consistent use of detentions helps maintain order and discipline in the school environment. It also signals to students that there are tangible consequences for their actions, encouraging them to make better choices in the future.
Reports
What Is It?: Reports refer to the monitoring tools used for students who need extra support in improving their behaviour, attendance, or academic performance. These could be daily or weekly report cards where teachers provide feedback on the student’s progress in specific areas. Why Do We Have It? We have reports to provide a structured way of tracking and improving student behaviour and performance. Reports allow both the student and the teacher to monitor progress closely and make adjustments as needed. They also facilitate communication between the school and parents, ensuring that everyone is working together to support the student. What Impact Does It Have? The use of reports can lead to significant improvements in the areas being monitored, whether it’s behaviour, attendance, or academic effort. Reports provide clear, documented evidence of a student’s progress, which can be motivating for the student and reassuring for parents. They also help in identifying patterns and areas that need further intervention, leading to more targeted and effective support.
PTL (Passport to Learning)
What Is It? The Passport to Learning (PTL) is a personalised behaviour or learning contract designed to support students who face challenges in school. It outlines specific goals and strategies that the student, teachers, and parents agree to work on to improve the student’s performance and behaviour. Why Do We Have It? We have the PTL to provide a tailored approach to support students who require more focused interventions. The PTL ensures that everyone involved—teachers, parents, and the student—are aligned in their efforts to help the student succeed. It also offers clear, measurable targets that the student can work towards, making progress more achievable and trackable. What Impact Does It Have? A well-managed PTL can lead to significant improvements in a student’s behaviour, academic performance, or both. It creates a structured environment where the student feels supported and understood, leading to increased motivation and confidence. The collaborative nature of the PTL also strengthens the partnership between school and home, ensuring that the student receives consistent guidance and encouragement from all sides.
Parental Contact
What Is It? Parental contact involves regular communication between the school and parents regarding a student’s progress, behaviour, attendance, and any other relevant matters. This can include phone calls, emails, meetings, or written reports. Why Do We Have It? We have parental contact to ensure that parents are fully informed about their child’s experiences and progress at school. Regular communication helps build a strong partnership between the school and home, making it easier to address any concerns and celebrate successes. It also ensures that parents are engaged and involved in their child’s education, which is crucial for the student’s overall development. What Impact Does It Have? Effective parental contact can lead to improved student behaviour, attendance, and academic performance. When parents are aware of what’s happening at school, they can reinforce expectations and provide additional support at home. This collaborative approach helps create a consistent and supportive environment for the student, both at school and at home, leading to better outcomes in all areas.
Homework Checks
What Is It? Homework checks involve reviewing whether students have completed their assigned homework and assessing the quality of the work. This can be done during tutor time through random spot-checks or by monitoring overall homework completion rates across subjects. Why Do We Have It? We have homework checks to ensure that students are keeping up with their academic responsibilities and are consistently practising and reinforcing what they learn in class. Regular homework checks help identify students who may be struggling with time management, understanding the material, or staying organised, allowing for timely interventions. What Impact Does It Have? Consistent homework checks can lead to improved academic performance and better study habits. They reinforce the importance of completing assignments and help students develop a routine of regular study. Additionally, by identifying students who are struggling with homework early on, tutors can provide the necessary support or refer them to additional resources, preventing small issues from becoming larger problems.
Progress Checks
What Is It? Progress checks involve reviewing a student’s academic and behavioural performance over a set period, typically by examining grades, teacher feedback, and any relevant assessments. These checks help to gauge how well a student is doing in meeting their academic goals. Why Do We Have It? We have progress checks to monitor each student’s development and ensure they are on track to meet their learning objectives. These checks allow tutors to identify areas where a student may need additional support, recognise achievements, and set new goals for continued improvement. They also provide an opportunity to communicate with students and parents about progress and areas for focus. What Impact Does It Have? Regular progress checks lead to better academic outcomes by providing students with clear, timely feedback on their performance. They help in addressing issues before they become major problems and allow for the adjustment of teaching strategies or support plans as needed. Progress checks also motivate students by acknowledging their achievements and setting new, achievable goals, thereby fostering a sense of accomplishment and continuous growth.
Tutee of the Week
What Is It? “Tutee of the Week” is a recognition given to a student in your tutor group who has demonstrated outstanding behaviour, academic achievement, improvement, or contribution to the group. This can be awarded based on various criteria such as effort, kindness, or overcoming a challenge. Why Do We Have It? We have the “Tutee of the Week” to motivate students by recognising and rewarding their efforts and achievements. This recognition encourages positive behaviour and academic engagement, as students see that their hard work and good deeds are noticed and valued. It also helps to build self-esteem and a positive classroom environment. What Impact Does It Have? The impact of “Tutee of the Week” is significant in fostering a positive and motivated atmosphere within the tutor group. It encourages all students to strive for excellence, knowing that their efforts will be acknowledged. This recognition can boost the confidence of the selected student, encouraging them to continue their positive behaviour, and can also inspire others in the group to aim for similar recognition.
Assembly
What Is It? Assemblies are gatherings where the entire school or specific year groups come together to receive important information, celebrate achievements, and participate in collective activities such as presentations or guest talks. As a form tutor, your role includes preparing your students for assembly and ensuring they understand and adhere to the expectations. Why Do We Have It? We have assemblies to foster a sense of community within the school, to communicate important messages, and to reinforce school values. Assemblies also provide an opportunity to celebrate collective and individual achievements, address the entire student body on relevant topics, and promote school spirit. What Impact Does It Have? When assemblies are well-organised and students are properly prepared, they contribute to a unified school culture and a sense of belonging among students. They provide a platform for recognising achievements, which boosts morale and motivation. Assemblies also help ensure that all students receive consistent messages about school expectations, values, and upcoming events, contributing to a cohesive learning environment.
Emails Home
What Is It? Emails home involve sending regular communications to parents or guardians to inform them about their child’s progress, behaviour, and any other important updates. These emails can be used to share positive news, address concerns, or provide reminders about upcoming events or deadlines. Why Do We Have It? We send emails home to keep parents informed and engaged in their child’s education. Regular communication helps build a strong partnership between the school and home, ensuring that parents are aware of their child’s achievements as well as any areas that may need attention. It also provides a convenient way to maintain ongoing dialogue with parents. What Impact Does It Have? Consistent and clear email communication strengthens the relationship between parents and the school, leading to a more supportive environment for the student. When parents are informed, they can reinforce school expectations at home and provide additional support where needed. This collaboration can result in improved student behaviour, better academic performance, and a more cohesive approach to addressing any challenges the student may face.
Emails to Staff
What Is It? Emails to staff involve regular communication with other teachers, heads of departments, or pastoral teams regarding the progress, behaviour, or specific needs of students in your tutor group. These emails are used to share important information, coordinate support, or follow up on issues that require attention from multiple members of staff. Why Do We Have It? We send emails to staff to ensure that everyone involved in a student’s education is on the same page. This coordination helps in providing consistent support to students, addressing any concerns quickly, and ensuring that interventions are effective. It also helps to keep track of student progress across different subjects and areas of school life. What Impact Does It Have? Effective communication with staff leads to a more cohesive approach to student support. By keeping teachers and other staff informed, you can ensure that students receive the help they need across all aspects of their school experience. This collaborative approach can lead to improved academic outcomes, better behaviour management, and a more supportive school environment overall.
Reminders of Key Events
What Is It? Reminders of key events involve informing your tutor group about important upcoming dates, such as exams, school trips, parent-teacher meetings, or extracurricular activities. These reminders can be given verbally during tutor time, posted on a classroom noticeboard, or shared through emails and school communication platforms. Why Do We Have It? We provide reminders of key events to help students stay organised and prepared. By keeping students informed, we ensure they don’t miss important opportunities and are ready for any tasks or activities that are coming up. This also helps reduce last-minute stress and ensures students can fully participate in school life. What Impact Does It Have? Regular reminders of key events help students develop better time management and organisational skills. When students are aware of what’s coming up, they can plan accordingly, which leads to better preparation and participation. This proactive approach can improve their overall school experience, making it more structured and less stressful.
Attendance Follow-Up
What Is It? Attendance follow-up involves regularly reviewing students’ attendance records and addressing any issues related to absenteeism or lateness. This can include contacting parents, meeting with students to discuss their attendance, and collaborating with the school’s attendance officer or pastoral team to implement interventions. Why Do We Have It? We conduct attendance follow-ups to ensure that students are attending school regularly, as consistent attendance is crucial for academic success and social development. Addressing attendance issues promptly helps prevent them from escalating and ensures that students do not fall behind in their studies. What Impact Does It Have? Effective attendance follow-up can lead to improved attendance rates and, consequently, better academic performance and engagement in school activities. Regular attendance is linked to higher achievement and greater involvement in school life. By addressing attendance issues early, you help students stay on track, reducing the risk of long-term disengagement from education.
Attendance Competition
What Is It? Attendance competitions are school or tutor group-wide contests that reward students or groups with the highest attendance rates. These competitions often involve tracking attendance over a specific period, with prizes or recognition given to those who consistently attend school. Why Do We Have It? We have attendance competitions to encourage regular school attendance and to motivate students to come to school consistently. By making attendance a competition, students are more likely to see it as something worth striving for, and it reinforces the importance of being present and engaged in their education. What Impact Does It Have? Attendance competitions can lead to improved overall attendance rates, which directly correlates with better academic performance and engagement in school activities. By recognising and rewarding good attendance, students are encouraged to prioritise school, reducing absenteeism and promoting a culture where regular attendance is valued and celebrated.
Extracurricular Reminder
What Is It? Extracurricular reminders involve informing and encouraging students to participate in activities outside of their regular academic curriculum, such as sports, clubs, music, drama, or other interest-based groups. These reminders can be given during tutor time, through school announcements, or via emails. Why Do We Have It? We have extracurricular reminders to promote student engagement beyond the classroom. Participating in extracurricular activities helps students develop new skills, build confidence, make friends, and explore interests that may not be covered in their academic courses. It also enhances their overall school experience, contributing to personal growth and well-being. What Impact Does It Have? Encouraging students to get involved in extracurricular activities can significantly impact their personal and academic development. Students who participate in these activities often exhibit improved time management, leadership skills, and social connections. This involvement can also boost their self-esteem and provide a well-rounded education, making them more engaged and motivated learners.
House Competitions
What Is It? House competitions are school-wide events where students compete in various activities representing their assigned house (a sub-group within the school). These competitions can range from sports and academic challenges to creative and cultural activities. Why Do We Have It? We have house competitions to foster a sense of community, teamwork, and school spirit. These competitions encourage friendly rivalry, motivate students to participate in school life, and help build camaraderie among students across different year groups. They also offer students the chance to showcase their talents and contribute to their house's success. What Impact Does It Have? House competitions can have a positive impact on school culture by promoting unity and a shared identity among students. Participation in these events often leads to increased engagement in school activities, improved teamwork skills, and a stronger sense of belonging. Additionally, house competitions can help students develop leadership skills and boost their confidence by contributing to a collective goal.
Tutor Competitions
What Is It? Tutor competitions are smaller-scale contests held within your tutor group, often involving activities like quizzes, creative challenges, or team-building exercises. These competitions are designed to engage students and foster a positive atmosphere within the group. Why Do We Have It? We have tutor competitions to build group cohesion, encourage participation, and make tutor time more engaging and enjoyable for students. These competitions provide a break from routine activities and allow students to bond over shared experiences, fostering a stronger sense of community within the tutor group. What Impact Does It Have? Tutor competitions can greatly enhance the group dynamic by promoting teamwork, healthy competition, and mutual support among students. They help to break down barriers, increase student engagement, and create a more positive, supportive environment. Additionally, they can boost students' confidence and motivation as they work together to achieve a common goal.
Key Phrases and Motivation
As a form tutor, your words have the power to shape the attitudes and behaviours of your students. The messages you share can help them develop resilience, kindness, and a growth mindset—qualities that will serve them well beyond the classroom. Below are some key phrases and motivational messages that you can use throughout the year to inspire your students and encourage them to be their best selves.
1. Structure and Routine
2. Be the Best Version of Yourself
3. Work Hard, Be Kind
4. FEAR: False Evidence Appears Real
5. Fall Forwards
6. You Only Fail When You Stop Trying
7. Progress Over Perfection
8. Small Steps, Big Changes
9. Believe in Yourself
10. The Power of Yet
Integrating Key Phrases into Tutor Time
Making the call
MENU 01
Positive Ethos: Building a Supportive and Inclusive Environment
1. Lead by Example
WHY?
2. Establish Clear Expectations
3. Promote Inclusivity
4. Encourage a Growth Mindset
5. Foster Open Communication
6. Recognize and Celebrate Achievement
7. Create a Safe and Supportive Environment
8. Engage in Team-Building Activities
9. Emphasize Respect and Responsibility
10. Build a Sense of Community
Final Thoughts on Positive Ethos
Thanks
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What It Is: Being approachable means students and parents feel comfortable coming to you with questions, concerns, or just to talk.How to Do It: Make yourself available during tutor time and offer regular office hours for students. For parents, ensure they know how to contact you, and respond promptly to emails or phone calls. Your willingness to listen and engage builds a stronger connection.
“Believe in yourself—you are capable of more than you know.” Self-belief is fundamental to success. Instil in your students the importance of believing in their abilities and potential. When they believe in themselves, they are more likely to take on challenges, pursue their goals, and persist through difficulties. Your encouragement can help them build the confidence they need to succeed.
Prepare a Class List with Spare Registers:
What It Is: Have a printed class list with spare registers ready in case the school’s electronic system is down, for use during fire drills, or for tracking the collection of letters and responses. Why It’s Important: Being prepared for system outages or emergency situations ensures that you can still maintain order and keep track of your students. It’s also useful for administrative tasks, like collecting forms or tracking attendance manually.
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Taking Attendance
COMING SOON
Building a positive ethos within your tutor group is an ongoing process that requires consistency, empathy, and dedication. By fostering an environment where students feel valued, supported, and motivated, you not only enhance their school experience but also equip them with the skills and mindset they need to succeed in life. Remember, the foundation you set as a form tutor can have a lasting impact on your students’ development and well-being.
What It Is: Promoting the belief that abilities and intelligence can be developed through dedication and hard work.Why It’s Important: A growth mindset encourages students to embrace challenges, learn from feedback, and persist in the face of setbacks. This leads to higher levels of achievement and resilience. How to Implement: Use language that emphasizes effort and improvement, rather than innate ability. Celebrate progress, no matter how small, and teach students to view mistakes as opportunities for learning.
What It Is: Teaching students the importance of respecting others and taking responsibility for their actions.Why It’s Important: Respect and responsibility are foundational values that contribute to a harmonious and productive learning environment. They help students develop integrity and accountability. How to Implement: Reinforce respectful behaviour through daily interactions and address any instances of disrespect immediately. Encourage students to take responsibility for their actions, whether it’s in completing tasks, adhering to rules, or resolving conflicts.
Addressing Administrative Tasks
Monitoring Behaviour and Safeguarding
What It Is: Creating a strong sense of belonging and connection within the tutor group.Why It’s Important: A strong sense of community helps students feel supported and motivated. It also fosters a positive atmosphere where students are more likely to help and look out for each other. How to Implement: Organize group events, celebrate milestones together, and create opportunities for students to contribute to the group’s success. Encourage peer support and collaboration.
What It Is: Acknowledging and rewarding students for their efforts, achievements, and positive behaviour.Why It’s Important: Recognition boosts self-esteem, reinforces positive behaviour, and motivates students to continue striving for success. How to Implement: Implement regular recognition practices, such as “Tutee of the Week,” certificates, or verbal praise during tutor time. Celebrate both academic and personal achievements to show that all forms of progress are valued.
What It Is: Creating an environment where students feel comfortable expressing their thoughts, concerns, and ideas.Why It’s Important: Open communication builds trust and helps prevent misunderstandings. It also ensures that any issues can be addressed promptly and constructively. How to Implement: Encourage students to share their opinions during discussions, and make it clear that their input is valued. Provide opportunities for one-on-one conversations, and maintain an open-door policy.
“Small steps lead to big changes—keep moving forward.” This phrase reinforces the idea that even the smallest efforts can add up to significant results over time. Encourage your students to take small, consistent steps toward their goals, whether it’s studying a bit more each day, practising kindness, or setting personal goals. Over time, these small actions can lead to major achievements.
Plan for Regular Parental Communication:
What It Is: Decide on a strategy for regular communication with parents, such as sending a welcome letter at the start of the year outlining your role, expectations, and how parents can contact you. Why It’s Important: Early communication helps build a strong partnership with parents, ensuring they are engaged and supportive of their child’s education from the start.
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Know Fire Drill Locations:
What It Is: Familiarise yourself with the fire drill procedures and the specific locations where your tutor group needs to assemble in case of an emergency. Why It’s Important: Knowing these procedures ensures that you can quickly and safely guide your students in the event of an emergency, reducing confusion and ensuring their safety.
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Integrating Key Phrases into Tutor Time
These key phrases and motivational messages can be integrated into your daily, weekly, and termly interactions with your students. Here are some ideas on how to incorporate them: Morning Mantras: Start each day with a motivational phrase. Write it on the board or say it aloud during tutor time to set a positive tone for the day. Weekly Themes: Choose one phrase each week to focus on. Discuss its meaning with your students and encourage them to apply it in their daily lives. Personal Notes: Include these phrases in feedback on student reports, in letters home, or in personal notes to students who may need extra encouragement. Classroom Displays: Create a display in your tutor room featuring these key phrases. This can serve as a constant visual reminder for students to stay motivated and focused. End-of-Year Reflections: Use these phrases during end-of-year reflections, helping students to look back on their progress and to set intentions for the future.
What It Is: Recognizing and celebrating student achievements with both students and their families reinforces positive behaviour and strengthens relationships.How to Do It: Acknowledge student successes through notes home, emails, or phone calls. Invite parents to school assemblies or events where their child is being recognized. Celebrating achievements together helps build a supportive community around the student.
Introduce Key Phrases and Motivational Themes:
What It Is: Introduce the key phrases and motivational themes you plan to use throughout the year (e.g., “Work hard, be kind” or “Be the best version of yourself”). Why It’s Important: Starting the year with these positive messages sets the tone for the months ahead, encouraging students to adopt a growth mindset and fostering a supportive, motivated group culture.
“FEAR: False Evidence Appears Real—don’t let fear hold you back.” Many students struggle with fear and self-doubt, especially when facing challenges or trying something new. Teach them that fear often stems from negative thoughts or assumptions that aren’t based on reality. By recognising that fear is often just “false evidence,” they can learn to push through their fears, take risks, and discover their true potential.
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Create a Calendar of Key Dates:
What It Is: Compile a calendar of important dates for the school year, including exam periods, parents’ evenings, school trips, and house competitions. Why It’s Important: Being aware of key dates helps you plan ahead and ensure that your students are prepared for important events, reducing last-minute stress.
Get a List of Birthdays:
What It Is: Compile a list of your students’ birthdays so you can acknowledge and celebrate them throughout the year. Why It’s Important: Celebrating birthdays helps build rapport and makes students feel valued within the group. It’s a simple way to foster a positive atmosphere..
“You haven’t mastered it yet—but you will.” The word “yet” is a powerful tool in developing a growth mindset. It shifts the focus from a fixed state (“I can’t do this”) to a temporary one (“I can’t do this yet”). Encourage your students to use “yet” as a way to remind themselves that learning and growth are ongoing processes, and that with effort and perseverance, they will get there.
Establish a Feedback Loop:
What It Is: Set up a system for receiving feedback from students about their experiences in the tutor group, whether through informal conversations, suggestion boxes, or regular check-ins. Why It’s Important: Encouraging feedback helps you adjust your approach to better meet the needs of your students, fostering a more responsive and supportive environment.
Managing Uniform Checks
Final Thoughts on Building RelationshipsStrong relationships with students and their families are essential for creating a positive and effective learning environment. By being approachable, communicative, and empathetic, you can build trust and collaboration that supports student success. Remember, the connections you forge with students and families are key to fostering a sense of belonging and community, both of which are critical for student development and achievement.
Prepare a Secure Folder for Student Information:
What It Is: Create a physical or digital folder that contains all essential information about your students, such as personal profile sheets, seating plans, attendance records, and other important documents. Ensure this folder is kept secure and locked away in accordance with GDPR regulations. Why It’s Important: Keeping sensitive student information secure is crucial for protecting their privacy. A well-organised folder also ensures that you have all the information you need at your fingertips when required..
Prepare for Academic and Behaviour Monitoring:
What It Is: Set up systems for tracking student progress, behaviour, and attendance. This might include setting up spreadsheets, preparing report templates, or familiarising yourself with the school’s monitoring software. Why It’s Important: Having these systems in place from the beginning allows you to effectively monitor and support your students’ development, ensuring that any issues are addressed promptly.
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What It Is: Trust is the foundation of any strong relationship. Establishing trust with your students and their families from the beginning sets the stage for open communication and mutual respect.How to Do It: Be consistent, reliable, and transparent in your interactions. Follow through on promises, listen actively, and show genuine interest in your students’ well-being. For families, introduce yourself early in the school year, explain your role, and assure them of your commitment to their child’s success.
“Strive to be the best version of yourself every day.” Encourage your students to focus on personal growth and self-improvement. Being the best version of themselves doesn’t mean being perfect; it means making progress, learning from mistakes, and always aiming to improve. This mindset fosters a positive self-image and a continuous desire to grow, both academically and personally.
Creating a positive ethos within your tutor group is essential for fostering a supportive and inclusive environment where students feel valued, respected, and motivated to achieve their best. A positive ethos not only enhances the overall atmosphere of the group but also plays a crucial role in promoting personal growth, academic success, and emotional well-being. Here’s how you can build and maintain a positive ethos in your tutor group:
Sort a Seating Plan:
What It Is: Arrange a seating plan that suits the needs of your tutor group, considering factors such as behaviour management, student dynamics, and any special requirements. Why It’s Important: A well-thought-out seating plan can help establish order and create a positive learning environment from the outset. It also helps you quickly learn students’ names and monitor their engagement.
What It Is: Ensuring that every student feels included and valued, regardless of their background, abilities, or personal circumstances.Why It’s Important: Inclusivity fosters a sense of belonging and helps all students feel safe and supported. When students feel included, they are more likely to engage and contribute positively to the group. How to Implement: Celebrate diversity within the group, encourage collaboration, and ensure that all voices are heard. Avoid cliques by mixing up seating plans and group activities regularly.
“Work hard, be kind, and amazing things will happen.” This simple yet powerful phrase is a reminder that hard work and kindness are key ingredients to success. Encourage your students to put in their best effort in all they do and to treat others with kindness and respect. These values will not only help them succeed in school but also build strong, positive relationships throughout their lives.
Gather Resources for Wellbeing and Support:
What It Is: Collect and familiarise yourself with resources related to student wellbeing, such as contact information for the school counsellor, mental health support services, and any relevant school policies. Why It’s Important: Being prepared with these resources ensures that you can quickly provide or refer students to the appropriate support if they need it, contributing to their overall wellbeing.
“Structure and routine are the foundations of success.” Establishing structure and routine in your tutor group is essential for creating a stable and supportive environment. Remind your students that having a consistent routine helps them manage their time effectively, reduces stress, and sets them up for success. Whether it’s completing homework, attending classes on time, or preparing for exams, a well-structured approach will help them stay on track and achieve their goals.
What It Is: Setting out clear guidelines for behaviour, communication, and participation within the group.Why It’s Important: Clear expectations help create a structured environment where students know what is expected of them, reducing misunderstandings and promoting positive interactions. How to Implement: Discuss the group’s values and expectations at the start of the year. Revisit these regularly to reinforce their importance and ensure everyone remains on the same page.
Establish Expectations and Rules:
What It Is: Clearly communicate your expectations, rules, and routines for the tutor group, including how you expect students to behave during tutor time and throughout the school day. Why It’s Important: Setting clear expectations from the beginning helps establish a structured environment where students know what is expected of them. This can prevent misunderstandings and behavioural issues later on..
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Building Relationships
What It Is: Organizing activities that encourage cooperation, communication, and bonding among students.Why It’s Important: Team-building activities help strengthen relationships within the group, improve communication skills, and foster a sense of unity and mutual support. How to Implement: Plan regular team-building exercises, such as group challenges, games, or collaborative projects. These activities can be both fun and educational, helping students develop important social skills.
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Plan Icebreaker Activities:
What It Is: Prepare a set of icebreaker activities to help students get to know each other and feel more comfortable in the group, especially if you are new to the tutor group. Why It’s Important: Icebreakers are essential for building a sense of community within the tutor group. They help students feel more at ease, encourage teamwork, and allow you to establish a positive rapport with your group from the start.
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What It Is: Ensuring that the tutor group is a place where students feel emotionally and physically safe.Why It’s Important: A safe environment allows students to focus on learning and personal growth without fear of judgment, bullying, or exclusion. How to Implement: Be vigilant about bullying and address any issues immediately. Promote kindness and empathy, and provide support for students who may be struggling with personal or academic challenges.
What It Is: Empathy involves understanding and being sensitive to the feelings and needs of others. It’s key to building deeper, more meaningful relationships.How to Do It: Take time to understand each student’s individual circumstances and background. Show compassion and patience, especially when students face challenges. For families, listen to their concerns without judgment and work together to find solutions that benefit the student.
“Focus on progress, not perfection.” Perfectionism can be paralyzing, leading students to avoid challenges for fear of making mistakes. Instead, encourage them to focus on progress—on taking small steps forward, learning, and growing. This approach reduces anxiety and helps students develop a healthier, more realistic perspective on their work and achievements.
Communicating Key Information
What It Is: Regular communication keeps parents informed and involved, and helps students feel supported. It’s important to keep lines of communication open throughout the year.How to Do It: Send regular updates via email or newsletters about student progress, upcoming events, and any concerns. Use positive language and be proactive in reaching out when issues arise. For students, create a safe space where they feel comfortable sharing their thoughts and concerns.
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What It Is: Engaging families in their child’s education strengthens the home-school partnership and supports student learning.How to Do It: Invite parents to participate in school events, parent-teacher meetings, and other activities. Share resources and strategies that parents can use at home to support their child’s learning. Keep them informed about what’s happening in the classroom and how they can contribute to their child’s success.
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Review Personal Profile Sheets:
What It Is: Go through the personal profile sheets of each student, which typically include information on their academic history, behaviour, special needs, and any relevant personal circumstances. Why It’s Important: Understanding each student’s background allows you to provide tailored support and anticipate any issues that may arise. It helps you connect with students on a personal level and offer the appropriate guidance from day one.
“You only fail when you stop trying—keep going, no matter what.” Perseverance is a crucial trait for success. Remind your students that setbacks and failures are only final if they give up. By continuing to try, even in the face of adversity, they keep the door open for success. This phrase is a powerful motivator, encouraging students to persist, even when things get tough.
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What It Is: Demonstrating the behaviours, attitudes, and values you wish to see in your students.Why It’s Important: As a form tutor, you set the tone for the group. By consistently modeling kindness, respect, and a positive attitude, you encourage students to adopt these qualities themselves. How to Implement: Be punctual, approachable, and fair. Show genuine interest in your students’ lives, and treat everyone with respect. Your actions will speak louder than words, and students will mirror your behaviour.
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“It’s okay to fall, as long as you fall forwards.” Mistakes and setbacks are a natural part of learning and growing. Encourage your students to see failures not as the end but as opportunities to learn and move forward. When they “fall forwards,” they are still making progress, learning valuable lessons, and getting closer to their goals. This mindset helps build resilience and a positive approach to challenges.