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Transcript

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Welcome to our Time Management Training for Remote Workers! We're excited to help you enhance your productivity and manage your time more effectively.

Time Management for Remote Workers

Agenda

Wrap-up

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Summary & Q&A

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Exercises: Practical Application

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Time Management Principles

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Training Objectives and Overview

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Introduction and Icebreaker

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Pre-Training Survey

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Instructions: In Zoom breakout rooms, introduce yourself and share one effective time management tip you currently use.Time: 5 minutesPurpose: To get participants comfortable and to start thinking about time management strategies.

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Icebreaker Activity

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Learning Objectives

  • Understand the key principles of effective time management.
  • Identify common time management challenges and solutions
  • Apply practical techniques to manage time more efficiently.
  • Utilize tools to enhance productivity.

"Time management is the process of organizing and planning how to divide your time between different activities. Good time management enables you to work smarter, not harder, so you get more done in less time, even when time is tight and pressures are high."

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Importance of Time Management for Remote Workers

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  • Effective time management is crucial for remote workers to maintain productivity and work-life balance
  • It helps in meeting deadlines, reducing stress, and achieving career goals
Why Time Management Matters

Common Time Management Challeneges

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Hover over the plus signs in the image to the right to find out more

Common Challenges

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Check out this video for some quick tips on mastering time management!

Video - 5 Tips for Better Time Management

Prioritization: Using the Eisenhower Matrix

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The Eisenhower Matrix helps you prioritize tasks by urgency and importance.Quadrants:1. Urgent and Important: Do it now.2. Not Urgent but Important: Schedule it.3. Urgent but Not Important: Delegate it.4. Not Urgent and Not Important: Eliminate it.

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Key Principles of Time Management

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Scheduling Strategies

  • Block Scheduling: Divide your day into blocks of time, each dedicated to a specific task or group of tasks.
  • Time Blocking: Allocate specific periods to specific tasks to ensure focused work.

Techniques to minimize distractions:

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  • Create a dedicated workspace.
  • Use noise-cancelling headphones.
  • Set boundaries with family members.
  • Turn off non-essential notifications.

Avoiding Distractions

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Setting SMART Goals

  • SMART Goals:
    • Specific: Clear and specific.
    • Measurable: Track progress and completion.
    • Achievable: Realistic and attainable.
    • Relevant: Aligned with your objectives.
    • Time-bound: Have a deadline

Jane, a remote worker, struggles with prioritizing tasks and often misses deadlines. She can use the Eisenhower Matrix to improve.

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  • Discussion: Identify Jane’s tasks and categorize them using the Eisenhower Matrix

Case Study: Prioritization

John finds it hard to stick to his schedule and is frequently interrupted. Explore scheduling techniques and ways to minimize distractions for him

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Discussion:

  • Create a sample block schedule for John.
  • Suggest ways he can reduce interruptions

Case Study: Scheduling and Avoiding Distractions

Exercise 1: Time Management Matrix

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Exercises

Instructions: Create your own time management matrix using Miro, Canva, or your method of choice
  • Quadrant 1: Urgent and Important
  • Quadrant 2: Not Urgent but Important
  • Quadrant 3: Urgent but Not Important
  • Quadrant 4: Not Urgent and Not Important
  • Time: 15 minutes
  • Purpose: To help participants prioritize tasks effectively

Exercise 2: Daily Planner Activity

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Exercises

Instructions: Plan your ideal workday using a digital planner template in Google Sheets or Trello.
  • Include time blocks for focused work, meetings, breaks, and personal tasks.
  • Time: 15 minutes
  • Purpose: To encourage participants to organize their day and enhance productivity.

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  • Effective time management helps enhance productivity and reduce stress.
  • Use prioritization techniques like the Eisenhower Matrix to focus on important tasks.
  • Implement scheduling strategies to organize your day.
  • Minimize distractions by setting up a dedicated workspace and turning off non-essential notifications.
  • Set SMART goals to track and achieve your objectives.

Key Takeaways

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Post-Training Survey

Thank you for participating in our Time Management Training for Remote Workers!For further support, please contact Christina Peterson: clpeters0987@gmail.com