24-25 NOREP

NOREP Writing

Guide to providing Notice of Recommended Educational Placement

index

1. What is a NOREP

8. Important Reminders

2. When will I write a NOREP

9. Other NOREPs

3. Where to access a NOREP

10. NOREP Examples

11. Thanks

4. Initial NOREP writing

5. Annual & Revision NOREP

6. Parental Consent

7. Where to return NOREP

What is a NOREP?

Notice of Recommended Educational Placement/Prior Written Notice providing the parent/legal guardian with an explanation for the recommended educational program for their learner and othe actions taken by the LEA

Cover page of the IEP to the parent/legal guardian

Provides a method for a parent/legal guardian to object in writing to a district's proposed action or its refusal to act in response to a parent/leagal guardian's request

A summary or snapshot of the IEP meeting

Legal document for obtaining a parent's/legal guardian's written approval. Not to be confused with the signature page of the IEP (tracking attendance)

When Would I Write a NOREP?

• Initial NOREP
• Annual NOREP
• Annual with ESY
• Revision NOREP
• Revision with ESY
• Graduation NOREP
• Aging-Out NOREP
• Exit NOREP

Where Do I Access the NOREP in IEPWriter??

• In IEPWriter: Learner "HOME" page
• Under "Invitation to Participate"

• If this is NOT an Intial NOREP, "Start a BLANK" NOREP- NOT "Based on Previous NOREP"
• Always "Save and Go to (Next) Section" before moving to the next page

Initial NOREP

No signature = no services

1. After an initial evaluation

1. No Progress Monitoring

2. Newly identified learners ONLY

2. No Modified Curriculum

3. Parent/legal guardian's consent is REQUIRED within 10 calendar days (from IEP meeting)

3. No Session for Instruction on IEP Goals

4. No Related Services

Initial NOREP: Section 1

First Box: "Proposes initial provision of special education and related services (for this action, the school may not proceed without your written consent in Section 8 of this document.)

Annual/Revision NOREP: Section 1

• ALWAYS check the 3rd box after an Annual or Revision of an IEP meeting- "Proposing to Change the identification, evaluation or educational placement of the child or the provision of FAPE
• NEVER check this box for a newly identified learner
• An IEP MUST already be in place
• Revising for change in Placement (Type, Level, and/or Services

Signature for an ANNUAL/Revision is recommended but NOT required. Services will automatically take place for the learner

Annual/Revision with ESY: Section 1

• The ONLY difference in Section 1 for a NOREP from an Annual or Revision with recommendation of ESY is to check BOTH boxes:
• Proposes to change the identification, evaluation or educational placement of the child or the provision of FAPE (3rd from top)
• Extended School Year (ESY) service (3rd from bottom)

Signature for an ANNUAL/Revision with ESY is recommended but NOT required. Services will automatically take place for the learner.

NOREP: Section 2- Describing the Action

Include ALL SERVICES being recommended

Include LEVEL of support (NOT a program)

Include TYPE of support

2. Description of the action proposed or refused by the LEA

*Use the format of the below statement, individualizing from your learner's Evaluation/RevaluationIEP. Consult with your supervisor if you have questions.

Commonwealth Charter Academy (CCA) has propsed to implement the IEP developed as a result of the XX/XX/XXXX IEP team meeting. A copy of the IEP is attached. Through the IEP, CCA proposed a(n) (LEVEL: Itinerant, or Supplemental, or Full-time) (TYPE: Autistic Support, Learning Support, Emotional Support, etc.) services......with (SERVICE [IF APPLICABLE] Speech Therapy, Counseling, Occupational therapy, Extended School Year, etc.).

NOREP: Section 3- Explain Why

Highlights the WHY the LEA proposes or refuses the action taken in Section 1

• Individualize (use example as a guide)
• Include the learner's disability or disabilities
• What academic deficits and any supports the learner needs to overcome barriers
• What data has been reviewed while determining recommendations (include date of ER/RR--most current)
• What level of support the IEP team recommends
• Include all related services being recommended, including ESY
• Include any complex needs and additional services, if applicable

NOREP: Section 4- Describe Other Options

Information about Supplementary Aids and Services are available on the PaTTAN website: www.pattan.net

Options Considered

Reasons Rejected

NOREP: Section 5- How was the action determined

A description of each evaluation procedure(s), assessment(s), record(s), or report(s) used as a basis for the proposed action or action refused.Examples that may be used to determine recommendations:

• Progress monitoring
• Curriculumn-based assessments
• Benchmark assessment data
• Data from related service providers
• Classroom observations (Teacher input)
• Evaluation/Revaluation data

NOREP: Section 6- What else is relevant

A description of other factors that were relevant to the school's/distrct's (LEA) proposal or refusal.

• Were any other factors reviewed? TYPICALLY the answer is NO. Because we have discussed all factors in previous Sections.
• Use the following statement: No other factors were relevant to the LEA's proposal or refusal.

If a Related Service is recommended, use the following statement verbatimly (regardless of parent/legal guardian's acceptance): The IEP team discussed the delivery of related services during the annual IEP meeting. The care taker has requested and agreed all related services be delivered at the time of their choosing in order not to interrupt the offering of guided or live instruction during the school day. The care taker has agreed to work with the related service provider to schedule needed sessions to allow the learner the benefit of attending guided and live sessions and receive related services. This decision may result in the time of the school day to be longer for the learner.

Reveal

Section 7

• Double check that section 2 (level of support) and section 7 (recommended placement) MATCH. i.e. Itinerant, Supplemental, Full-Time.
• List ALL recommended services and supports, regardless if the service is being declined by the parent/legal guardian. i.e. Counseling, Speech Therapy, ESY.

When is a NOREP Required After a Revision

• NOREP Date and Superintendent Date MUST match.
• Manually add the Superintendent's signature date, in IEPWriter.
• Manually adjust the default date on the cover page of the NOREP, in IEPWriter.
• If the parent/legal guardian needs additional info, they may contact your supervisor. Add supervisor contact info as shown below.

Information for School District Superintendent & Contact for Procedual Safeguards

• Important to have parent/legal guardian provide consent & sign (required for initial evaluations). Remind the family that services cannot begin until their signature is received (for initial evaluations).​
• Advise the parent/legal guardian to look for the NOREP in their email, to electronically sign, via Xodo.
• Recommend family to open on a computer/laptop vs. a cell phone
• Remind family to carefully select ONE option to prevent delay in services
• If no signature is received 10 calendar days after an Annual/Revised IEP/NOREP, the proposal will automatically go into effect.

Section 8: Parental Consent

Possible Options in section 8:

• I request a meeting to discuss this recommendation with school personnel
• I approve this action/recommendation
• I do not approve this action/recommendation
• My reason for disapproval is....
• I request: (Contact the Office for Disput Resolution at 800-222-3353 for additional information)
• Mediation
• Due Process Hearing

Section 8: Parental Consent

Where to Return the NOREP

*If the family is not electronically signing the NOREP, they may use the USPS address for CCA:​ PLEASE RETURN THIS ENTIRE FORM TO: ​ Commonwealth Charter Academy ​ Attn: Special Education Department ​ One Innovation Way ​ Harrisburg, PA 17110 ​ ​ *On the final page of the NOREP are state and local resources the parent/legal guardian can consult to help them understand their rights and how the special education process works.​

Important Reminders

DO NOT finalize the NOREP, your AA will finalize the NOREP

ALL NOREPS must be sent to your AA by 3PM in order to be sent for signiture that day.

NOREP Cover Page date and Superintendent Signature date MUST match. Manually adjust these dates

NOREP date and Superintendent date MUST be the date your AA will be sending to family

Only Initial NOREPs MUST be signed within 10 Calendar days, or no services may begin.

Graduation from High school

Exiting High school aging Out

Exiting Special Education

This NOREP is for learners who will graduate from CCA by meeting all graduation requirements through credits or goals (as stated in their IEP)

Due to exceeding the age of eligibility for a free appropriate public education (FAPE)​ ​ Once learner has reached the age of 22, they are no longer eligible for school

For learners who previously received special education services but were recently found not eligible for special education as a result of a reevaluation​. Typically your supervisor will complete this NOREP

Resources:

Initial NOREP

Annual NOREP

NOREP EXAPMPLES

Annual with ESY NOREP

Revision NOREP

These example NOREPs are meant to provide a foundational skeleton for writing a NOREP. ​ The case manager will need to individualize the NOREP to meet the needs of the learner as outlined in the special education documents. ​ If you are in doubt, please reach out to your supervisor for assistance

Graduation NOREP

Aging-Out NOREP

Exit NOREP (RR Decision)

Manifestation/Truancy

thanks!

Section 5- What team used to decide

Use the language below to complete Section 5. Before you do, ask yourself:

• Was this from an Evaluation or Reevaluation Report being reviewed
• Does the learner have a related service provider? If NOT, REMOVE "therapist" from the sentence.

5. A description of each evaluation procedure, assessment, record or report used as a basis for the proposed action or action refused. The IEP team reviewed the (Evaluation or Reevaluation) Report data. The IEP team also reviewed benchmark, curriculum-based assessments, progress within the curriculum, as well as input from the family, teachers, and therapists (if applicable).

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NOREP: Section 4 SAMPLES

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