Candidate I9 and W4 Walkthrough

Fountain Walkthrough: Compliance Center Experience

This clickable walkthrough will take you through the process of completing the I-9 and W-4 forms as a UPS candidate.

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When the candidate lands on the Compliance Center, they'll see the W-4 and I-9 Forms as "To dos" to complete.The I-9 Form is locked until the W-4 Form is first completed. Note: Professional hiring candidates may not have a task for the W-4. These candidate's may complete the W-4 in Ceridian. This is based on the job level code.

Begin by filling out the W-4 Form.

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The form will be prefilled with data that Fountain already has about the candidate. This data flows from the earlier FirstAdvantage stage or previously entered information in Workday (professional hiring candidates).

Continue scrolling down to see additional fields.

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Continue scrolling down to see additional fields.

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Verify your prefilled information as you progress through the form.

Make any selections that are required fields such as Filing Status.

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Continue scrolling while filling out the necessary information until you reach the bottom of the form.

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Draw your signature to complete the form.

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The candidate will be redirected to the main page. The W-4 Form will now show as complete. The I-9 Form can now be started.

Click the I-9 Form to begin Section 1.

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The candidate can review detailed instructions on the I-9 form here.

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Selecting "A noncitizen authorized to work" option: If the candidate is a noncitizen authorized to work and they have questions on what needs to be provided, click the icon below for more information. The information is also accessible to the candidate via the Form I-9 Instructions PDF linked in the Compliance Center.

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Candidates can choose whether to upload documents as part of List A or List B & C.

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The candidate can choose to take a photo, opening up their camera app, or they can choose an existing photo from their library.

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Note: If the candidate chooses to upload a Social Security Card, the Expiration Date field will be locked from editing. Candidates will not be able to add a date to the field. Hover over the icon to see an example:

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The candidate has completed Section 1. At this point, Section 2 cannot be completed until the applicant is ready to have an Authorized Representative verify their documents.

Note: An Authorized Representative can be a friend or family member, as long as they are least 18 years of age.

Click COMPLETE LATER to pause your progress and return to the Compliance Center home.

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The tasks are updated based on the progress made so far.

Click the in-progress I-9 Form again to return to the task.

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The candidate and the Authorized Representative will both share their location to verify that they are physically in the same place.

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If needed, the candidate can change their Authorized Representative by clicking the link at the bottom.

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The following screens are the experience of the Authorized Representative as they help complete the applicant's I-9.

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They are shown the documents uploaded by the candidate to review for accuracy.

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The Authorized Representative has finished their verification.

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That's it! The candidate has completed all the tasks in the Compliance Center stage.

RESTART

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The following information is from the USCIS Government I-9, Employment Eligibility Verification document starting at the bottom of page 2: Attest to your citizenship or immigration status. You must select one box to attest to your citizenship or immigration status. 1. A citizen of the United States. 2. A noncitizen national of the United States: An individual born in American Samoa, certain former citizens of the former Trust Territory of the Pacific Islands, and certain children of noncitizen nationals born abroad. 3. A lawful permanent resident: An individual who is not a U.S. citizen and who resides in the United States under legally recognized and lawfully recorded permanent residence as an immigrant. Conditional residents should select this status. Asylees and refugees should NOT select this status; they should instead select “A noncitizen authorized to work.” If you select “lawful permanent resident,” enter your 7- to 9-digit USCIS Number (A-Number) in the space provided. 4. A noncitizen (other than Item Numbers 2. and 3. above) authorized to work: An individual who has authorization to work but is not a U.S. citizen, noncitizen national, or lawful permanent resident. a. If you select this box, enter the date that your employment authorization expires, if any, in the space provided. In most cases, your employment authorization expiration date is found on the documentation evidencing your employment authorization. If your employment authorization documentation has been automatically extended by the issuing authority, enter the expiration date of the automatic extension in this space. b. Refugees, asylees, and certain citizens of the Federated States of Micronesia, the Republic of the Marshall Islands, or Palau, and other noncitizens authorized to work whose employment authorization does not have an expiration date, should enter N/A in the Expiration Date field. c. Employees who select "a noncitizen authorized to work" must enter one of the following to complete Section 1: i. (1) USCIS Number/A-Number (7 to 9 digits) ii. (2) Form I-94 Admission Number (11 digits); or iii. (3) Foreign Passport Number and the Country of Issuance d. Your employer may not ask for documentation to verify the information you entered in Section 1.