Microsoft Outlook

Start

In Olentangy Schools, you have the flexibility to choose from three versions of Outlook: the Desktop Client, Web, or Mobile versions. Each option caters to different preferences and requirements. Let's explore how to decide which version best suits your need.

Microsoft Outlook

Outlook Web App

As part of Office 365, the Outlook Web App provides a convenient web-based solution for accessing your emails and managing your schedule. It offers a streamlined interface accessible from any web browser, making it a suitable option for individuals who prioritize accessibility and flexibility. Many users find that the Outlook Web App fulfills all their email and scheduling needs efficiently.

Outlook Desktop Client

This version offers the most comprehensive set of features and functionalities. If you require advanced email management capabilities, intricate scheduling tools, or integration with other desktop applications, the Outlook Desktop Client is the ideal choice.

Start

Start

Customizing and navigating the Outlook email client.

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Outlook Navigation

Find staff and groups in Olentany Schools address book.

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+Tutorial

Address Book

+Tutorial

Create meetings for one or more people. Outlook reserves time on your calendar for the meeting.

+Tutorial

+Tutorial

02

Creating a Meeting

Ensure your Olentangy email signature is up-to-date and accurate.

01

Email Signature

Customizing and navigating the Outlook email client.

04

Outlook Navigation & Rules

Find staff and groups in Olentany Schools address book.

03

+Tutorial

Address Book

+Tutorial

Create meetings for one or more people. Outlook reserves time on your calendar for the meeting.

+Tutorial

+Tutorial

02

Using the Calendar

Ensure your Olentangy email signature is up-to-date and accurate.

01

Email Signature

Signature Template

1. Copy the signature template.
2. Open a new email by clicking "New Email" in the top left corner.
3. Under the "Message" tab, click "Signature" in the center of the email toolbar.
4. Scroll down and select "Signatures."
5. Paste the template into the "Edit Signature" box.
6. Update each line with your information: name, title, school/building, address, and phone number (mobile number is optional).
7. Do not change any fonts, sizes, italics, colors, spacing, or capitalization. Your signature should mirror the template's style.
8. To add the logo image directly under the signature, click the "Insert Picture" icon (highlighted in red) and select the image saved on your desktop.

Outlook Desktop

Email Signature

You can view contacts and send emails to people in all of your available address lists.

1. In Outlook, choose People at the bottom of the screen.
2. Click People
3. By default, you see your contacts. To view other address books, in the Find group of the ribbon, choose Address Book.
4. Use the drop-down list under Address Book to see all of the different address books and contact lists in your organization.

Sending a message to a contact in Outlook

1. From a new email message, choose the To, Cc, or Bcc buttons.
2. To view a different address book, choose the drop-down under Address Book.
3. Choose a contact or distribution list and then choose the To ->, Cc ->, or Bcc -> buttons.
4. Choose OK to return to your message.

Outlook Desktop

Address Book

You spend lots of time in Outlook. So, you want to set it up to support the way that you work. For example, to create more space to see your mail and calendar items, you can hide some elements. Within each view, you can also move, add, remove, or resize columns so that information is presented in the way that you want to see it.This illustration shows the main elements of the Outlook window.

Outlook Desktop

Navigation & Customization

Picking up a meeting time that works for everyone is not always easy. Sometimes, company events will overlap with each other, which represents a problem for the time management of attendees. Fortunately, there’s a feature that can help you get rid of these problems: the Outlook Scheduling Assistant

1. From the calendar, select New Event.
2. Add a title for your meeting or event.
3. Select The "Invite attendees" icon.Invite attendees, then enter names of individuals to invite to the meeting or event.
4. Select a suggested time slot, or manually enter a date and start and end times.
5. Enter a meeting location, and slide the Teams meeting toggle left or right as appropriate:
6. Screenshot showing toggle to set a Teams meeting
7. Select Send to deliver the invitation.

Outlook Desktop

Creating a Meeting

Signature Template

1. On the View tab, select View Settings.
2. Select Accounts > Signatures.
3. Select New signature, then give it a distinct name.
4. In the editing box below the new name, type your signature, then format it with the font, color, and styles to get the appearance you want.
5. Select Save when you're done.
6. With your new signature selected from the list above the editing box, go to Select default signatures and choose whether to apply the signature to new messages and to replies and forwards.
7. Select Save again.

Outlook Web

Email Signature

You can view contacts and send emails to people in all of your available address lists.

1. To go to the People page, sign in to Outlook on the web and select the People icon at the bottom of the page.
2. Use the Search box to search for a person or a contact list.
3. The toolbar provides menus and commands for creating and modifying your contacts, contact lists, and groups depending on the context.

Sending a message to a contact in Outlook

1. From a new email message, choose the To, Cc, or Bcc buttons.
2. To view a different address book, choose the drop-down under Address Book.
3. Choose a contact or distribution list and then choose the To ->, Cc ->, or Bcc -> buttons.
4. Choose OK to return to your message.

Outlook Web

Address Book

Rules are applied to incoming messages and can be created from any folder.

1. To quickly create a rule that moves all email from a specific sender or a set of senders to a folder, right-click a message in your message list that you want to create a rule for, hover over Rules and then select Create rule.
2. Choose the folder where you want all messages from that sender or set of senders to be moved, and then select OK.
3. After selecting OK, the rule will be applied to all incoming messages.
4. Every rule needs at least three things: a name, a condition, and an action. Rules can also contain exceptions to conditions. You can add multiple conditions, actions, and exceptions at each step by choosing Add a condition, Add an action, and Add an exception.

If you don't want any more rules to run after this one does, select the Stop processing more rules check box. For more information, see Stop processing more rules in Outlook on the web. Press Save to create your rule or Discard to cancel rule creation.

Outlook Web

Navigation & Organization

Picking up a meeting time that works for everyone is not always easy. Sometimes, company events will overlap with each other, which represents a problem for the time management of attendees. Fortunately, there’s a feature that can help you get rid of these problems: the Outlook Scheduling Assistant

1. From the calendar, select New Event.
2. Add a title for your meeting or event.
3. Select The "Invite attendees" icon.Invite attendees, then enter names of individuals to invite to the meeting or event.
4. Select a suggested time slot, or manually enter a date and start and end times.
5. Enter a meeting location, and slide the Teams meeting toggle left or right as appropriate:
6. Screenshot showing toggle to set a Teams meeting
7. Select Send to deliver the invitation.

Outlook Web

Using the Outlook Calendar