How to write a report
By Aquilino C.
Index
1.
Structure
2.
What to include?
3.
Useful phrases and expressions
Structure
Introduction (The purpose of this report is to….) In general, the introduction should outline the aim of the report. Commonly, it begins with an indirect phrase. Main Body --- three paragraphs (Give the relevant facts) Do not personalise your report (I,YOU,WE) it should be general information that has facts, figures and sources. No colourful and descriptive language – fabulous, remarkable etc. Get straight to the point Base your arguments on sources, data and figures Though they may be interrelated, devote each of the paragraphs in these section to different aspects of the issue being dealt with.
Conclusion (Make your recommendations) The conclusion should include the answer and the results of the analysis of the issues raised in the report and mentioned in the introduction.Simply put, the reader reading the introduction to the report should be informed of what will be analysed, when reading the conclusion, he should find out the results of this analysis.
WATCH OUT!!!
Each paragraph has its own heading
2. What to include?
DON'T's
DO's
Include the following in your report to enhance its potential:
- Inversion (not only/no sooner/seldom)
- Inverted conditionals (were we to..).
- Participle clause (Being...., having gone....)
- Double comparative (The more you..., the more...)
- Passive structures (Officials have been advised...)
- Clefting (What is really relevant...)
- Linkers ( Notwithstanding, despite, due to .....)
Avoid the following when writing your report:
- Colourful language (outrageous, astonishing....)
- Idioms and phrasal verbs (too informal)
- Contractions
- Include our personal opinion
3. Useful phrases and expressions
Comparing and contrasting
There is a world of difference between… and…… and… are fundamentally similar… and… bear little resemblance to each otherThere is a clear distinction between… and……compares favourably with…… and… are polar oppositesThere is a yawning gap between… and…There is a subtle difference between… and…There is a growing disparity between rich and poor.… is strikingly different to…
Introduction
The purpose/aim of this report is to…. This report sets out to… The report will comment on… Below is an explanation of… The focus of this report is… This report will offer an in-depth critique of…
3. Useful phrases and expressions (II)
Concluding
It can be seen from the data / reactions / information above that ... All things considered, I believe that ... / Taking everyone’s comments into consideration ... In general / On the whole I found that ... In conclusion ... / To conclude ... / To sum up ... / In summary ...To put the matter in a nutshell ... / In a nutshell ...
Giving Recommendations
In light of the above, we believe the following measures should be adopted… In the short/long term, we suggest you should consider… My recommendations are as follows:… In my view, in future, we should… To improve the situation, we recommend… It is recommended that…
How to write a report C2
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Transcript
How to write a report
By Aquilino C.
Index
1.
Structure
2.
What to include?
3.
Useful phrases and expressions
Structure
Introduction (The purpose of this report is to….) In general, the introduction should outline the aim of the report. Commonly, it begins with an indirect phrase. Main Body --- three paragraphs (Give the relevant facts) Do not personalise your report (I,YOU,WE) it should be general information that has facts, figures and sources. No colourful and descriptive language – fabulous, remarkable etc. Get straight to the point Base your arguments on sources, data and figures Though they may be interrelated, devote each of the paragraphs in these section to different aspects of the issue being dealt with.
Conclusion (Make your recommendations) The conclusion should include the answer and the results of the analysis of the issues raised in the report and mentioned in the introduction.Simply put, the reader reading the introduction to the report should be informed of what will be analysed, when reading the conclusion, he should find out the results of this analysis.
WATCH OUT!!!
Each paragraph has its own heading
2. What to include?
DON'T's
DO's
Include the following in your report to enhance its potential:
Avoid the following when writing your report:
3. Useful phrases and expressions
Comparing and contrasting
There is a world of difference between… and…… and… are fundamentally similar… and… bear little resemblance to each otherThere is a clear distinction between… and……compares favourably with…… and… are polar oppositesThere is a yawning gap between… and…There is a subtle difference between… and…There is a growing disparity between rich and poor.… is strikingly different to…
Introduction
The purpose/aim of this report is to…. This report sets out to… The report will comment on… Below is an explanation of… The focus of this report is… This report will offer an in-depth critique of…
3. Useful phrases and expressions (II)
Concluding
It can be seen from the data / reactions / information above that ... All things considered, I believe that ... / Taking everyone’s comments into consideration ... In general / On the whole I found that ... In conclusion ... / To conclude ... / To sum up ... / In summary ...To put the matter in a nutshell ... / In a nutshell ...
Giving Recommendations
In light of the above, we believe the following measures should be adopted… In the short/long term, we suggest you should consider… My recommendations are as follows:… In my view, in future, we should… To improve the situation, we recommend… It is recommended that…