Best Practices Workshop

CO&S 2024

Best

PracticesWorkshop

Agenda

Ice Breaker

Time Management

Communication

Wrap Up

What do you mean by

Best Practices

Ice Breaker

Lets frame your best practices!

Write as much as you want!

Think about those practices that have helped you to obtain good results and to improve in your:- Time management - Communication

05:00

External deadlines > internal deadlines

Focus on the 99%

Time Management

and not on the 1%

Sooner date > latest date

Bigger results > smaller results

Least effort > more effort

productive

Focus on being instead of busy.

Monthly schedule

Focus on goals

Plan your week

Organize your day

When you are foscused, you are able to stay on track and make progress toward your goal. It boosts productivity!

Prioritize your most important goals, manage your time and energy.

Include all your meetings, duties and requests. Share them with your AE!

Take into account holidays, vacations and monthly tasks.

Extra tools

Desktop Wallpaper

Lists

Activity

It's 7 o'clock in the morning. The Prado family is rising. Everyone has to get ready for the day's work, but there is only one bathroom in the house.

The father has to be at the office at 7:45 am. He's already been late twice this week. The mother prepares coffee for everyone and then leaves for work. Julia, the eldest daughter, needs a lot of time to shower and starts working at 8:15 am. Grandpa needs to take his medicine promptly at 7:00 am. The medicines are in the bathroom. Ricardo, the middle son, has to go to college. He has a test at 8 AM.

Who goes to the bathroom first?

Click here to draw >

Link

To the right order

Father

Mother

Julia

Grandpa

Ricardo

"Communication is what makes a team strong"

Weekly Meetings

Predictable time to discuss how the work is going. This ensures everyone is on track, on task, and ready to support each other.

Communication

Summary emails

Consolidate important updates, fostering clear communication and transparency within teams.

Manage expectations

You'll be able to prevent misunderstandings, frustrations and disappointments among your colleagues and supervisors.

Activity

Let's draw!

START

Closure Activity

Highlight your new knowledge!

Write as much as you want!

Think about those practices you discovered and would like to put on practice on your role

05:00

Let us know what you think!

Thank you!

Best Practices Workshop

Example

• Follow the meeting agenda.
• Use bullet point.
• Keep it simple!
• Highlight important points (color, bold..).
• Text before numbers or images.
• Attach or provide link of the needed files.
• @ specific persons when help is needed

be

How to set a goal?

Specific

The more specific you are, the more clear yours steps will be to get there.

Measurable

How are you going to track your improvements and success?

Achievable

Make a plan. Dreams become goals when there are plans attached to it.

Relevant

Make sure your goal is still something you want to be working on.

Timely

Know how much time you need to accomplish your goal.

Tips for a good meeting

• Create an agenda to make the most of the time and keep on track.
• Be a step ahead! Have everything prepared before the meeting.
• Unify ideas and questions during the week and share them in this session.
• Communicate your weekly schedule and align priorities with the AE´s.
• Share wins and opportunities, be positive and try to improve!

How to manage expectations?

1. Provide expectations/limits early2. Reinforce expectations with reminders 3. Align expectations with abilities or skills 4. Communicate with AE/managers

Result

Effort

80%

20%

80%

20%