EN_Preparation - Face-to-face workshop

Preparation - Face-to-face workshop

Select each step to discover the details

OPPORTUNITY

D-1*

Start of the workshop

Preparation of material

D-2*

Data Validation

D-day

Room setup

M-1*

Event preparation

* Indicative durations, to be adjusted depending on the situation

D-5*

Sending the form

Select each step to discover the details

J-5*

Envoi du mail

OPPORTUNITE

J-1*

Start of the workshop

Préparation du matériel

J-2*

Validation des données

Jour J

Installation de la salle

M-1*

Préparation

• Plan a date and location. If necessary, see the

• Organize the management of registrations (and the recovery of email addresses). For example via eventbrite.

• Plan communication, to promote the workshop.

• If necessary check availability and order the cards.

Event preparation

Kit de prospection de lieux (in French).

3 weeks to 2 months before the workshop to communicate and allow time for registrations.

Preparation - Face-to-face workshop

* Indicative durations, to be adjusted depending on the situation

Select each step to discover the details

J-5*

Envoi du mail

OPPORTUNITE

J-1*

Start of the workshop

Préparation du matériel

J-2*

Validation des données

Jour J

Installation de la salle

M-1*

Préparation venementielles

1. Create and configure the workshop on the platform.
2. Send an email to ask participants to complete the carbon footprint calculation form. Consider specifying a deadline for filling.
3. OPTION: follow up based on the responses

Sending the form

2 weeks to 5 days before the workshop to allow time for participants and data validation.

Preparation - Face-to-face workshop

* Indicative durations, to be adjusted depending on the situation

Select each step to discover the details

J-5*

Envoi du mail

OPPORTUNITE

J-1*

Start of the workshop

Préparation du matériel

J-2*

Validation des données

Jour J

Installation de la salle

M-1*

Préparation venementielles

• Check and validate the data.
• Add personas if necessary.
• OPTION: confirm with the room the availability of the projection means (pay attention to connectivity!) and an internet connection (anticipate connection sharing if necessary).

Data Validation

5 days before the workshop to be able to print the participant sheets.

Preparation - Face-to-face workshop

* Indicative durations, to be adjusted depending on the situation

Select each step to discover the details

J-5*

Envoi du mail

OPPORTUNITE

J-1*

Start of the workshop

Préparation du matériel

J-2*

Validation des données

Jour J

Installation de la salle

M-1*

Préparation venementielles

• Participant sheets (to print in color and cut: A5 double-sided)

• 2tonnes action card game

• Computer with facilitation support

• Pens/pencils for participants

• OPTION: personas sheets (to print, reusable)

Preparation of material

1 to 2 days before the workshop.

Preparation - Face-to-face workshop

* Indicative durations, to be adjusted depending on the situation

Select each step to discover the details

J-5*

Envoi du mail

OPPORTUNITE

J-1*

Start of the workshop

Préparation du matériel

J-2*

Validation des données

Jour J

Installation de la salle

M-1*

Préparation venementielles

• Connect and check the projection system
• Log in to the workshop and perform a final check (participant data validated)
• Open presentation
• Set up the tables
• Prepare cards in batches

Room setup

Minimum 30 minutes before the start of the workshop, more if you do not know the location well.

Preparation - Face-to-face workshop

* Indicative durations, to be adjusted depending on the situation