Creation of the Session Plan

Creation of the plan of educational sessions and activities

Agenda colores

How can I create a session plan? 1) How to organize these ideas in a session plan 2) Considerations when creating an eLearning 3) Types of educational activities 4) How to select educational activities 5) Educational material Review each of the numbers in this manual to learn more about each of these topics. Good luck!

Creating a session plan

Session plan

Up to this point we have learned how to develop an educational plan, the importance of considering the environment, people and learning tasks. Surely you will already have an idea of ​​the activities you want to do during the course. Now to help organize the activities, it will help to write them in a template.

Click on the arrow to view the template

The templates can be made for each session, and will allow you to have control over the activities you will carry out, as well as stay within the objectives you want to meet. In the Template you can place information such as: - Program and learning objectives - Key messages - Time, learning task and materials - Others

Let's continue to find out what other educational activities can be integrated into our plan.

Hover over the numbers to find out more about the template.

Hasta este momento hemos aprendido como desarrollar un plan educativo, la importancia de considerar el entorno, las personas y las tareas de aprendizaje. Ahora para ayudar a organizar las actividades, te sugiero escribirlos en una plantilla.

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Considerations for an eLearninG

Click the purple button to see more about each of the considerations mentioned.

1. Know your participants before you start writing content

When designing an eLearning course, many of the considerations about the environment, people, and learning tasks remain the same as when designing an in-person educational activity such as an in-person workshop.

2. Plan the learning objectives, look and feel of your course before writing the content.

3. Assume that participants will take a look at the material.

4. Use simple terms, words and short sentences

5. Use an informal tone

6. Write interesting and relevant content

7. Use words that appeal the participant's emotions

However, there are some special content writing considerations that should be considered for eLearning:

8. Use powerful, self-explanatory titles

Type of educational activities

Classroom education

Explore all the elements to learn about some of the educational activities that you can integrate into your planning.

Summary

Note: All in-person educational activities must be led by a trained and authorized educator, in accordance with article 5.8 of the EIE

Communication campaigns

Event-based education

Campaigns

Branding and promotional activities

Considerations

Event-based education

Face-to-face workshops

Promotional activities

Brand

Social media campaigns

Face-to-face workshops

Benefits

Limitations

Social media campaigns

Considerations

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Webinars

eLearning

Benefits

Webinars

Limitations

How to select activities

Considerations for selecting appropriate educational activities

5. Prioritization of In-Person Workshops for National and International Levels:

• Consideration of in-person workshops as the first option for national and international athletes.
• Alternatives such as e-learning courses or webinars if in-person workshops are not viable.

6. Precompetition Reinforcement at All Levels:

• Sending a newsletter and social media posts before the competition.
• Final strategy to reinforce the information just before the event.

7. Consideration of Resources, Immediacy and Location:

• Evaluation of available resources and physical location of participants.
• Reflection on the immediacy of the event in the choice of educational activities.

1. Focus on Learning Objectives and Topics Relevant:

• Selection based on learning objectives and topics relevant to the target group.
• Adaptation to specific deficiencies or needs within the education group.

2. Athlete Career and Development Stage:

• Choosing appropriate activities for each stage of the athlete's career.
• Consideration of adaptation to the stage of development of minors.

3. Values-Based Education for Children and Youth:

• Incorporation of face-to-face workshops with educational activities based on values.

4. Reinforcement of Key Messages with Event-Based Education:

• Use of outreach stands and games at local events for children and young athletes.
• Strategy to remember key concepts through interaction with educators.

Educational material

Printed material

Digital material

• Printed educational materials, such as brochures, single-page flyers, and pamphlets, are an easy way to share information during in-person workshops and event-based educational activities. The purposes of this material should be:
• Highlight the key points of an educational activity.
• Act as a reminder of important information that participants need to know, understand, or respond to.

• Guide participants to appropriate sources of information.

• Educational material available in digital format can have a much greater reach than print sources as it can be published online.
• These sources can include brochures, single-page flyers, and pamphlets, but they can be converted to PDF documents and accessed from a website, or via a link in an email or social media message at any time.
• Digital material may also include blog posts or web pages.

Advantages:

• Ease of access.
• Ease of sharing with participants and the general public.
• Reduction in the cost of sharing material, since it is not necessary to print copies.
• Ease of updating, translating and sharing new versions with participants (if materials need to be translated, consider which organizations you can partner with to do this. Partnership working can help reduce time and cost).
• The ability to deliver targeted content at specific times such as before a big event or world championship.
• Convenient for people with visual impairments who may use screen readers and computer programs to access the material.

Advantages:

• One of the advantages of printed material is that it is immediately available to participants and does not require any further action on their part, such as accessing a website.

Limitations:

• It can go out of date quickly, negatively impact the environment, and updating and printing new physical copies can be expensive and time-consuming.

• In addition, only participants who attend in person have access to them.

Closing

You already have everything you need. Your template is starting to arrive to plan your first session! Although it seems complicated at first, over time it will become easier and easier.

Success!

Webinars

• They are online, live (or recorded) educational sessions, led by an educator.

• They can reach any number of participants regardless of geographic location.

• Webinars do not offer the same level of interaction as a face-to-face workshop, but there is the possibility of adapting presentations to the needs of a target group and having direct communication with participants.

They can also be useful when a target group needs education before an important event and there is not enough time to organize an in-person workshop or the geographic location of your participants makes it impossible to hold an in-person workshop.

Campaigns on Social Networks

Strategic Use of Platforms:

• Facebook, Twitter, Instagram, Snap Chat and WeChat as key tools.
• Raising awareness and reinforcing key messages.
• Redirection of the public to other sources of information.

Reminder and Educational Reinforcement:

• Remind participants of what they learned in other educational activities.
• Highlight where to find more information.
• Share information in the context and language of the participants.

Connection and Coherence in Social Networks:

• Take advantage of the time people spend on social networks.
• Maintain connection and reinforce key messages constantly.
• Cost and environmental impact generally lower than other sources of information.

Benefits

Wide Range and Comfort:

• Anytime, anywhere access, extensive geographic and demographic reach.

Adaptability to the Participant's Needs:

• Development based on linguistic, learning needs, age and stage of development. Ability to show only topics relevant to each audience.

Promotion of Active and Independent Learning:

• Participants control when and how they take the course. Pause and resume to avoid overwhelming participants.

Promoting Engagement and Interaction:

• Carrying out tests, problem solving and interactive activities. Stimulates active engagement with content.

Efficient Monitoring and Evaluation:

• Generation of information about participants (age, sport, level of competition). Evaluation through tests scored by computer programs.

Preparation for Specific Events:

• Adaptation to customized modules for specific events.
• Use in the preparation of events such as the Olympic, Paralympic, and Pan American Games.

Access to Free Courses:

• WADA ADeL Platform offers free courses for various target groups.

Administrative control:

• Identification of participants and monitoring of content.
• Learning assessment and progress monitoring.

Continuous Content Update:

• Flexibility to update content in a timely manner.
• Notification to participants about changes by email, SMS or social networks.

Certificate Issuance:

• Automatic or manual generation of certificates upon completion of the course. Usefulness to demonstrate compliance with educational requirements to other sports organizations.

Facilitates Recognition:

• Collaboration with other signatories for recognition of educational programs.
• Ability to work with national and sports organizations for mutual recognition.

Face-to-face workshops

• In-person workshops should be held before participants attend a sporting event to review important topics such as the testing process and who has jurisdiction over athletes at the event.
• IFs and EMBs should consider reinforcing key messages through event-based education after the in-person workshop.
• For this reason, NADOs, IFs and EMBs must work closely together, coordinating their education efforts, as required by Article 8.1 of the EIE.

• They are another form of face-to-face education
• It must be led by trained and authorized educators.
• Educators can support learning directly from participants.
• They are the best opportunity to develop understanding of anti-doping education issues and address values-based education.
• NADOs are best able to adapt sessions to local contexts, languages ​​and sensitivities; face-to-face workshops usually take place at a national level, but can be used by anyone providing education.

Use words that appeal to the participant's emotions

Capture the interest and attention of the participant, awakening their emotions and generating empathy. Tell them touching stories or ask them to put themselves in a certain context and think about how they would feel. This can be helpful when inserting a values-based education component into your course. ​

Brand

Brand consistency is important as it creates familiarity, which allows your audience to remember your educational program and organization, and begin to identify with your messages.

Branding, such as using logos, taglines, PowerPoint templates, and consistent colors, is how you can advertise and promote your educational program and its organization, its values, and its goals through a unique design. Branding helps your audience know and identify with your educational program and your organization. It gives audiences a reason to follow your message by clarifying what you stand for and helping to build long-term loyalty and commitment.

For example, WADA's black and green colors are synonymous with the organization and its goal of fostering a culture of clean sport.

The association of other organizations such as the National Anti-Doping Organizations (ONAD) and theInternational Federations (IF) with this mark, allows the public to identify that they all support this objective

Limitations of e-learning

• It limits direct exchange with participants, making it difficult to help them while they take the course.
• It is more difficult to collect meaningful feedback since neither you nor your educators are there to see how participants respond on an emotional or cognitive level.
• May pose accessibility issues for participants with limited access to technology, expensive data plans, or poor Wi-Fi connections, unless the platform allows courses to be taken offline and results to be synced back to the platform when the participant reconnect.

• Because eLearning can take place anytime, anywhere, the learning environment cannot be controlled in the same way as in-person workshops.
• For example, participants can choose to take an eLearning course in groups or teams and can receive help from others. This makes it difficult to accurately evaluate the learning that has occurred.

Use simple terms, words and short sentences

• Use contractions (for example, "al" instead of "a el")
• Eliminate adjectives and adverbs unless they are important to the text.
• Eliminate jargon or terms that your participants won't understand.
• Use only essential words (for example, use one word and not three when possible - "for" instead of "so that", "if" instead of "whether or not")

To do this, consider the following options: • Choose words with fewer syllables. • Divide a long sentence into two or three shorter ones. • Use the active voice instead of the passive (e.g. “The athlete could request a TUE” instead of “A TUE could be requested by the athlete”).

Promotional activities

Promotional activities work in conjunction with the brand to help support a cause and key messages. Promotional activities include advertising, marketing and publicity activities that will raise awareness of the educational program and the organization and enable it to gain notoriety. Some examples of promotional activities include organizing competitions, giveaways, raffles, activity days and branded clothing or items such as badges or pens.

A well-coordinated promotional activity such as 'Fair Play Day' helps to encourage initiatives that promote clean sport to a wider audience such as sports fans, governments and sponsors. Anti-Doping Organizations (ADOs) may choose to plan educational activities on Clean Sport on Clean Sport Day to raise awareness of Clean Sport.

Use powerful, self-explanatory titles

Be captivating and descriptive (but not overly talkative) in your titles and subtitles, i.e. opt for "Things to remember" instead of "Here's a summary of what we've covered," or "Tips main points" instead of "Key points of this module".

Assume that participants will take a look at the material

People quickly read online content, skipping over words or entire paragraphs, so it's important to keep on-screen content to a minimum and highlight important messages so they can be easily read and understood. Consider the following:

• Divide information into sections using headings and subheadings.
• Use margins and greater line spacing.
• Align left instead of right as it makes it easier to read.
• Keep paragraphs short and limit them to no more than four sentences.

• Write short and concise sentences.
• Place the most important information first.
• Put keywords at the beginning or end of sentences.
• Use easy-to-read fonts.
• Highlight keywords in a different color.
• Use images to break up the text.
• Review your work. Go over what you have written and eliminate unnecessary words, add images/graphics, divide the text, add headings and so on.

Limitations of In-Person Education:

Requires Repetition and Progression:

• Need for repetition and progression for meaningful educational impact.

Time and Place Limitations:

• Offered at specific times and places.
• Possible accessibility issues due to schedules, travel and associated costs.

Prudential Duration to Avoid Exhaustion:

• Need to plan an adequate duration.
• Ideally, workshops of 45 minutes to 2 hours with breaks and mobility.

Requires Budget and Resources:

• Costs associated with room rental, teaching materials, and participation of educators.

Need for Low Participant to Educator Ratio:

• Efficiency and optimization of learning require small groups.
• Recommended ratio of one educator for every ten to fifteen participants.

Use an informal tone

People respond better to informal language (like what would be used in conversation) and learn more. Consider the following tips for adopting an informal tone:

• Talk to the audience as if they were a friend.
• Choose to address the audience using the personal pronoun "you."
• Tell stories instead of just listing facts.
• Include a touch of humor: this will reduce the stress of learning and increase participation.

Event-Based Education Planning:

• Event-based education is an opportunity to form partnerships between FI, ONAD, ORAD, FN and OGE. All parties involved must agree on roles, responsibilities and content, including:
• Who is the target audience?
• The learning goals and objectives of event-based education.
• What content will be presented and how it will be communicated (i.e. the learning tasks that will be carried out.

• Financial, human, and material resources (e.g., Who will be the educator? Is more than one educator needed?)
• How to announce the educational activity and promote the participation of target groups.
• How to involve athlete ambassadors.
• How to monitor educational activity and evaluate learning.
• How to monitor and evaluate your program)

• Through conversation or assessment tasks, the level of awareness and understanding of a given topic can be assessed, which can help inform future educational activities.
• Engage your audience through conversations, contests, games, scavenger hunts, puzzles, and pledge signings.
• Share the experience through social networks.
• It can be an introductory activity to raise awareness or reinforce a topic.
• It should spark interest and entice participants to seek more information. Make sure they know where to find it.
• Have a defined purpose and learning objectives for your event-based education.

Limitations of In-Person Education:

Requires Repetition and Progression:

• Need for repetition and progression for meaningful educational impact.

Time and Place Limitations:

• Offered at specific times and places.
• Possible accessibility issues due to schedules, travel and associated costs.

Prudential Duration to Avoid Exhaustion:

• Need to plan an adequate duration.
• Ideally, workshops of 45 minutes to 2 hours with breaks and mobility.

Requires Budget and Resources:

• Costs associated with room rental, teaching materials, and participation of educators.

Need for Low Participant to Educator Ratio:

• Efficiency and optimization of learning require small groups.
• Recommended ratio of one educator for every ten to fifteen participants.

Event-based education

An outreach stand or event dedicated to clean sport is a great opportunity to showcase clean sport as fun, while reinforcing key messages, raising awareness and providing some basic information. It's also a great opportunity to lead participants to more information, like a website or app. To improve its effectiveness it should be led by trained and authorized educators and should be carried out in combination with other forms of education, such as e-learning or in-person workshops.

International Federations (IFs) should consider providing event-based education in cooperation with the local National Anti-Doping Organization (NADO) or Regional Anti-Doping Organization (RADO) and the local National Organization of Festivals and Major Events (OGE), such as indicated in the EIE.

Know your participants

Determine who your participants are (e.g., their age, their background, their sport, their history in clean sports education), what their needs are (e.g., their preferred learning style, their familiarity with technology), and what their expectations and their motivations.

Click on the image to make it larger.

Use the image on the next page to see the questions that may be asked.

If you need help answering these questions, consider speaking with a PAD who knows the participants, speaking with the participants, or submitting a survey.

Write interesting and relevant content

Simply present the information that participants need to know, that is, information that connects to their learning objectives, and present it in a way that is interesting. Provide examples to help demonstrate how the information can be used and tell participants what they will be able to do after completing the course.

Communication campaigns

• Communication campaigns use key media and messages.
• They perform organized tasks (mail, banners, social media, using hashtags, email signature banners, communicating with reporters) to reach multiple people simultaneously.
• They raise awareness about issues or causes, reinforce educational messages.
• They reach massive audiences.

To create a multi-level campaign you require:

• Provide sporting, linguistic and national context to the communication team.
• Understanding the habits, beliefs and cultural nuances of the target audience.
• Consistency, long-term commitment to promote the positive message at every possible opportunity.

Examples of communication campaigns:

• Keep Rugby clean by World Rugby,
• 100% Me from UKAD and Fair Play from WADA.

Considerations when Publishing on Social Networks:

Considerations when Publishing on Social Networks:

• Highlight current events, topics, and posts that support the cause.
• Align messages with familiar figures to increase visibility.
• Post appropriate messages endorsed by popular athletes.

Attractive Presentation of Content:

• Use videos, images, bold text and keywords.
• Include links to relevant websites, tags and subtitles.
• Brief, easy to understand and attractive content.

Public Involvement: Generate participation through interactive messages.

• Ask questions that invite comments and likes.
• Encourage debate and constant interaction.

Appropriate Language and Tone:

• Use positive and descriptive language.
• Adapt to the tone that resonates with the geographic or demographic location.
• Using emoticons to convey the right tone.

Athlete Ambassadors:

• Take advantage of the status of athletes as ambassadors.
• Photographs of athletes supporting the cause.
• Share personal experiences to connect with the public.

Share Relevant Links:

• Share links to easily accessible sources of information.
• Link resources relevant to the message and context.
• Facilitate access to educational resources for athletes and the general public.

Plan the learning objectives, look and feel of your course before writing content

Ask questions as you design your storyboard content, such as:

• Can you divide the content into modules? What comes first, second and third? What is the logical flow or learning path?
• What different ways can you present content? Can you present scenarios or case studies? Can you tell stories? Can you use graphics or videos? What types of learning tasks can it include?
• Can you add assessment tasks to check understanding? Can you add reflection questions?

• Before creating your course, define the learning objectives. These should be what you want the participant to be able to do by the time they finish the course. Starting with learning objectives will keep you focused and minimize unnecessary content.
• Next, consider the design and overall usefulness of your course. Use a storyboard, which is a graphic representation of your eLearning course, to help illustrate the layout of your content.

Benefits

Deep and Meaningful Evaluation:

• Variety of real-time assessment tasks (tests, debates, case studies).
• Opportunity for follow-up questions and clarification.

Meaningful Learning of Participants:

• Commitment to an environment conducive to learning, outside of competition.
• Richer and more meaningful relationship with participants.

Immediate and Direct Feedback:

• Compilation of oral feedback and body language in real time.
• Foundation for the evaluation of the educational program.

Greater Flexibility in Evaluation:

• Use of various types of evaluation tasks.
• Adaptation of tasks according to the doubts and needs of the participants.

Adaptability to Individual Needs:

• Customization of tasks and content according to the needs of the participants.

Direct Connection with Participants:

• Establishment of professional relationships.
• Direct communication to adapt the experience to the group.

Deeper Real-Time Content:

• Opportunity to ask questions and get immediate answers.

Increased Interaction:

• Incorporating active tasks such as role plays, case studies and group discussions.
• Promotion of education based on values ​​through games and debates.

Stimulation of Conversations and Mutual Learning:

• Collection of direct and indirect information during the educational activity.